今天，个人、公司等之间不断交换电子邮件，这导致我们邮箱中的邮件数量不断增加。每次都难以管理和检索大量电子邮件。因此，为了解决这个问题，电子邮件归档^{(Email Archiving)}的概念应运而生。让我们看看它到底是什么以及如何在Microsoft Outlook 2019/2016中存档电子邮件。

什么是电子邮件归档

电子邮件归档^{(Email Archiving)}是一种电子邮件管理流程，可系统地管理和归档您的电子邮件。它永久存储和保护您的数据而不会丢失任何数据。基本上^(Basically)，当您存档一封电子邮件时，它会从您的收件箱中消失而不会被删除，并存储在存档文件夹^{(Archive folder)}中。由于将来可能需要它们而不想删除的电子邮件可以存档。如果需要，可以恢复存档文件夹中的所有电子邮件，以免丢失重要内容。归档^(Archiving)会将电子邮件从网络邮件服务器移至您的本地计算机。

如何在 Outlook 中归档电子邮件

要打开Microsoft Outlook，请单击开始^(Start)按钮并向下滚动到Outlook以将其打开。

转到您的收件箱^(Inbox)并打开您要存档的电子邮件。打开邮件后，您将在邮箱顶部的菜单栏中看到存档选项。^(Archive)

单击存档^(Archive)，您会注意到您的电子邮件已从收件箱中消失。您将在左侧窗格中看到的存档^(Archive)文件夹中找到所有此类电子邮件。单击^(Click)存档文件夹以查看它们。

您可以在上面的搜索框中搜索您要查找的特定邮件。您可以根据您的要求过滤电子邮件并从最新或最旧的顶部对它们进行排序。您还可以根据日期、大小、主题、重要性、类别等来排列电子邮件。

在Outlook中存档电子邮件就这么简单，因此可以有效地完成。

在 Outlook 中批量归档电子邮件

要在Outlook^(Outlook)中批量归档电子邮件，请打开File > Info > Tools，然后选择清理旧项目^{(Clean up old items)}。

选择存档此文件夹和所有子文件夹^{(Archive this folder and all subfolders)}，然后选择要存档的文件夹。

接下来，在存档项目早于下，输入日期。

选择包含项目并使用不自动存档来存档选中选项^{(Do not AutoArchive to archive checked option)}。

单击确定并退出。

阅读^(Read)：如何在 Microsoft Outlook 中自动存档旧项目。

如何在Outlook中检索已归档的电子邮件^(Outlook)

要在Microsoft Outlook^{(Microsoft Outlook)}中访问您的存档电子邮件：

1. 打开展望
2. 选择电子邮件 ID
3. 点击存档文件夹
4. 您将在此处看到所有存档的电子邮件。

我希望你觉得这篇文章有用。

How to archive Emails & retrieve archived emails in Outlook

Today, there is a constаnt exchange оf emails between individuals, companieѕ, etc. which has resulted in a growing volumе of mаils in our mailboxes. It has become difficult to manage and retrieve a large number оf emails every time. Thus, to resolve thiѕ problem, the concept of Email Archiving came into existence. Let us see what it is exactly and how can an email be archived in Microsoft Outlook 2019/2016.

What is Email Archiving

Email Archiving is an email management process that manages and files your emails systematically. It permanently stores and secures your data without any data loss. Basically, when you archive an email, it disappears from your inbox without being deleted and is stored in the Archive folder. The emails which you do not want to delete because you may need them in the future can be archived. All the emails in the archive folder can be restored if required so that the important content is not lost. Archiving will move emails off of the network mail server to your local computer.

How to archive Emails in Outlook

To open Microsoft Outlook, click on the Start button and scroll down to Outlook to open it.

Go to your Inbox and open the email you wish to archive. Once your mail is open, you will see the Archive option in the menu bar at the top of your mailbox.

Click on Archive and you will notice that your email has disappeared from the inbox. You will find all such emails in the Archive folder that you can see in the left pane. Click on the archive folder to view them.

You can search for a particular mail that you are looking for in the search box above. You can filter the emails and sort them from the newest or oldest on top as per your requirements. You can also arrange the emails according to date, size, subject, importance, categories, and so on.

It is that simple to archive emails in Outlook and hence can be done in an efficient manner.

Bulk archive email in Outlook

To bulk archive email in Outlook, open File > Info > Tools, and select Clean up old items.

Select Archive this folder and all subfolders, and choose the folder you want to archive.

Next, under Archive items older than, enter a date.

Select Include items with Do not AutoArchive to archive checked option.

Click OK and exit.

Read: How to Auto archive your old items in Microsoft Outlook.

How to retrieve archived emails in Outlook

To access your archived emails in Microsoft Outlook:

1. Open Outlook
2. Select the email ID
3. Click on Archive folder
4. You will see all your archived emails here.

I hope you find this post useful.

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