当企业、组织或个人想要创建一致的文档（例如表格、信件或邮寄标签）时，除了特定信息（例如收件人^(Recipient)的姓名、地址或电话号码）之外，它们都是相同的。为此，您需要执行邮件合并^{(Mail Merge)}过程，该过程允许您创建一个简单的自定义文档。

如何在 Word 中使用邮件合并

Microsoft Word邮件选项卡上的邮件合并^{(Mail Merge)}工具允许您执行邮件合并^{(Mail Merging)}。这些工具是

• 开始邮件合并^{(Start Mail Merge)}：开始邮件合并^{(Start Mail Merge)}创建一个文档并将其发送给多个人。您可以插入诸如 Name 和Address之类的字段。Word将为每个收件人^(Recipient)制作一份副本，并将这些字段替换为该人的信息。
• 选择收件人^{(Select Recipient)}：选择收件人^(Recipient)允许您选择要发送文档的人员列表。
• 编辑收件人列表^{(Edit Recipient List)}：这会更改您的收件人列表或选择特定的人来接收邮件。在此工具中，您可以排序、过滤、查找和删除重复项并验证列表的地址。

如何为信件设置手动邮件合并^{(Mail Merge)}

• 要为一封信设置手动邮件合并^{(Mail Merge)}，您首先需要创建一个空白文档，转到“邮件”选项卡^{(Mailing tab)}。
• 选择开始邮件合并^{(Start Mail Merge)}，然后选择信件^(Letters)。
• 单击选择收件人^{(Select Recipients)}。
• 将出现一个下拉菜单；您可以选择选择键入新列表^{(Type a New List)}、使用现有列表^{(Use an Existing List)}、从 Outlook 联系人中选择^{(choose from Outlook Contacts)}。

我们将使用Type a New List。

将弹出一个标有新^{( New)} 地址列表^{(Address List)}的对话框。在对话框中，您可以在行和列中输入文本。在“新建地址列表”^{(New Address List)}对话框的左侧，一些命令允许您修改列表；这些被称为新条目^{(New Entry)}、删除条目、查找^(Find)和自定义列^{(Customize Columns)}。

要添加新行，请单击新建条目^{(New Entry)}。要删除一行，请选择删除条目^{(Delete Entry)}。要添加、删除、重命名、上下移动列^(Columns)，请选择^(Select) 自定义列^{(Customize Columns)}。在您的列表中输入数据^{(Enter Data)}，选择确定^(OK)并保存^(Save)您的文件。如果您想返回并编辑您的列表，请单击Edit Recipient List，现在进行编辑。

现在您可以在文档中书写或复制一封信。

将光标放在要插入字段的位置，然后选择Insert and Merge Fields；选择您想要的字段。您可以通过单击ABC 预览结果^{(ABC Preview Results)}来查看您的字段的预览。

要返回显示字段的文档，请再次单击ABC 预览结果^{(ABC Preview Results)}。

现在选择Finish and Merge。您可以选择编辑单个文档^{(Edit Individual Documents)}、打印文档^{(Print Document)}和发送电子邮件消息^{(Send Email Messages)}。选择您的选择；然后你会看到结果。

使用信函^(Letter)的邮件合并向导^{(Mail Merge Wizard)}

这一次，我们将使用逐步邮件合并向导^{(Step-By-Step Mail Merge Wizard)}创建邮件合并，这是创建邮件合并^{(Mail Merge)}中最简单的过程。

1. 转到下拉菜单^{(Drop-Down Menu)}底部的开始邮件设置^{(Start Mail Setup)}，然后选择逐步邮件合并向导^{(Step-By-Step Mail Merge Wizard)}。
2. 邮件合并窗格^{(Mail Merge Pane)}将出现在右侧。选择文档类型^{(Document Type)}；我们将选择Letter。现在单击下一步^(Next)。
3. 我们将使用Current Document。
4. 选择收件人^(Recipients)：您可以选择键入新列表、从 Outlook 联系人中选择以及编写新列表。我们要去一个现有的列表。
5. 浏览^(Browse)以选择文件。然后单击^(Click) 下一步^(Next)，然后单击确定^(OK)。邮件合并收件人^{(Mail Merge recipients)}将弹出
6. 您可以通过勾选和取消勾选框^(Box)来选择启用或禁用收件人^(Recipients)；我们将单击确定^(OK)，然后单击下一步^(Next)。
7. 写你的信^{(Write Your Letter)}。此展示将收件人^{(Add Recipient)}信息添加到您的信件中。将光标放在我们想要信息去的地方。
8. 我们将使用地址块^{(Address Block)}；将出现一个插入地址^{(Insert Address)} 对话框^{(Dialog Box)}。你可以选择你想要的格式。
9. “插入地址块^{(Insert Address Block)}”窗口右侧有一个导航按钮^{(Navigation Button)}，可让您在地址块中移动。
10. 选择地址，然后单击OK。在邮件合并窗格上，您还可以通过单击^{(Mail Merge Pane)}问候线^{(Greeting Line )}选择您的选择、确定^(OK)  然后下一步^(Next)来插入问候语。
11. 预览您的信件^{(Preview Your Letters)}。在预览您的信件段落下，有一个导航按钮(<< Recipient>>)允许您导航您的地址块，然后是Next。
12. 完成合并 - 您将看到两个选项，即编辑个人^{(Edit Individual)}或打印^(Prin)。选择编辑个人。^{(Edit Individual.)}

现在我们有一个Mail Merge。

如果您有任何问题，请在评论中告诉我们，我们会尽快回复您。

How to use Mail Merge for Letters in Word

When a business, organization, or individual wants to create a cоnsistent document suсh аs forms, letters, or mailing labels that are identical except for specific information, for instance, the name, address, оr telеphone number of the Recipient. To do this, you need to perform the Mail Merge process, which allows you to create a simple customized document.

How to use Mail Merge in Word

The Mail Merge Tools on the Mailing Tab of Microsoft Word allows you to perform Mail Merging.  These tools are

• Start Mail Merge: The Start Mail Merge create one document and send it to multiple people. You can insert fields such as Name and Address. Word will make a copy for each Recipient and replace those fields with the person’s info.
• Select Recipient: Select Recipient allows you to choose the list of people you would like to send your document.
• Edit Recipient List: This changes your recipient list or chooses specific people to receive the mailing. In this tool, you can sort, filter, find and remove duplicates and validate the list’s addresses.

How to set up a Manual Mail Merge for letters

• To set up a Manual Mail Merge for a letter, you need first to create a blank document, go to the Mailing tab.
• Select Start Mail Merge, then select Letters.
• Click Select Recipients.
• A drop-down menu will appear; you can choose to select Type a New List, Use an Existing List, choose from Outlook Contacts.

We are going to use Type a New List.

A dialog box labeled New Address List will pop up. In the dialog box, you can enter text into the rows and columns. On the left of the New Address List dialog box, some commands allow you to modify your list; these are called New Entry, Delete Entry, Find and Customize Columns.

To add a new row, click New Entry. To delete a row, select Delete Entry. To add, delete, rename, move up and down Columns, Select Customize Columns. Enter Data into your list, choose OK and Save your file. If you want to go back and edit your list click Edit Recipient List, now edit.

Now you can write or copy a letter into the document.

Place the cursor where you want to insert fields and select Insert and Merge Fields; choose the fields you want. You can see a preview of your Fields by clicking ABC Preview Results.

To return to the documents showing the fields, click on the ABC Preview Results again.

Now select Finish and Merge. You can choose to Edit Individual Documents, Print Document, and Send Email Messages. Select your choice; then you will see the result.

Using the Mail Merge Wizard for the Letter

This time, we will create the mail merge by using the Step-By-Step Mail Merge Wizard, which is the easiest process in creating a Mail Merge.

1. Go to Start Mail Setup at the bottom of the Drop-Down Menu and select Step-By-Step Mail Merge Wizard.
2. A Mail Merge Pane will appear on the right. Select a Document Type; we will Choose Letter. Now click Next.
3. We are going to use the Current Document.
4. Select Recipients: You can choose to type a new list, select from outlook contacts, and write a new list. We are going to an existing list.
5. Browse to select the file. Then Click Next, then OK. Mail Merge recipients will pop up
6. You can choose to enable or disable the Recipients by ticking and unticking the Box; we will click OK, then Next.
7. Write Your Letter. This showcase Add Recipient information to your letter. Place the cursor where we want the information to go.
8. We will use Address Block; an Insert Address Dialog Box will appear. You can choose the format you want it in.
9. There is a Navigation Button on the right of the Insert Address Block window that allows you to move through the address block.
10. Choose the address, then click OK. On the Mail Merge Pane you can also insert a greeting by clicking the Greeting Line choose your selection, OK  and then Next.
11. Preview Your Letters. Under preview your letter paragraph, there is a navigation button that (<< Recipient>>) allows you to navigate your address block, then Next.
12. Complete merge – You will see two choices either to Edit Individual or Print. Select Edit Individual.

Now we have a Mail Merge.

Let us know in the comments if you have any problems and will get back to you.

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