(Google Drive)在云存储和办公软件方面， (storage and office software)Google Drive已成为Microsoft Office 365的主要竞争对手。它受欢迎的原因之一是因为您可以很快掌握基础知识。
虽然基础知识可能很容易学习，但许多最好的功能却被忽视了。事实上，Sheets、Docs和Google Drive本身的菜单中隐藏着许多功能。
无论您是想提高工作效率、想知道如何更快地搜索文件，还是想获得管理云备份的提示，Google Drive都将通过一些高级Google Drive提示变得更加强大——我们在下面挑选出了最好的.
使用高级搜索工具(Use Advanced Search Tools)
更频繁地使用Google Drive时遇到的最大问题之一是再次查找文件。(Google Drive)值得庆幸的是，Google Drive具有一些高级搜索功能，可用于查明文件。
单击搜索栏(search bar )，然后单击更多搜索工具(More search tools)。您现在拥有大量可用于微调搜索的工具列表。例如，您可以选择文件类型 -(file type –)这包括从照片和演示文稿(Photos and presentations)到 .zip 文件和文件夹的任何内容。您还可以搜索所有者，这对于搜索共享内容很有用。
这只是开始。您还可以按上次修改文件的时间过滤结果，也可以按文件本身中的文本过滤。例如，如果您写了一篇关于特定食谱的文章，但只记住了您在文章中写的单一成分，您只需输入成分本身即可找到该食谱。
在 Google 文档和表格中访问历史记录和恢复备份(Access History & Restore Backups In Google Docs & Sheets)
(Google Docs and Google Sheets)当您继续处理文档时，Google 文档和 Google 表格将自动保存。但是，许多人不知道您可以单击“保存在云端硬盘中的所有更改”(All changes saved in Drive)文本来查看和恢复过去的修订。
(Google Drive)只要您首先在Google Drive本身上创建文件，Google Drive就会自动记录从一开始以来的所有更改。只需一个按钮，您就可以恢复旧版本。或者，只需滚动浏览过去的修订并单击每个修订以突出显示所有更改。
当您废弃将来再次需要的旧文本时，或者如果您需要检查过去的编辑以查找任何缺失的细节时，这可能很有用。您还可以单击任何以前的修订并重命名它，以便将来更容易查找和管理。
限制对 Google 表格中某些单元格的权限(Restrict Permissions To Certain Cells In Google Sheets)
共享 Google 表格和文档文件(share Google Sheets and Docs files)以与他人协作非常容易。只需单击(Just click) File > Share > Get Shareable Link. 但是，一旦您为任何拥有该链接的人设置了能够编辑您的文档的权限，他们就可以在默认情况下对任何内容进行更改。
在Google Sheets中，希望在未来的Google Docs中，您可以手动锁定某些部分，以便除了原始所有者之外没有人可以编辑它。当您处理包含大型组的文档但需要保护某些范围以防意外删除时，这可能非常有用。
首先，单击并拖动您要保护的区域，右键单击，然后单击保护范围( Protect Range)。从那里，一个新面板将在屏幕右侧打开。为范围提供描述，以便稍后了解它是什么，然后单击设置权限(Set permissions)。
您现在可以将范围设置为只能由所有者编辑，这对于固定列和行很有用。或者，您可以通过电子邮件为特定人员设置权限，如果您想锁定某些页面或行以执行不同的任务，这很有用。
使用快速链接快速创建新内容(Quickly Create New Content With Quick Links)
如果您想在不访问Google Drive和通过用户界面的情况下快速创建文档，您可以通过在浏览器地址栏中(browser address bar)输入以下地址来节省时间。在执行此操作之前， 请确保您已登录正确的Google 帐户。(Google account)
- Doc.new – 新的 Google 文档项目
- Sheets.new – 新的 Google 表格项目
- Presentation.new – 新的 Google 演示文稿
- Sites.new – 新的 Google 协作平台项目
仅使用一次这些链接后，当您下次在浏览器地址栏中(browser address bar)键入它们时，它们将再次显示为建议。因此，创建一个新文档就像在浏览器地址栏中 输入D一样简单。
请记住，如果您想更好地组织文件，则需要稍后将文档移动到文件夹中。
将 Word 转换为 PDF 或 PDF 转换为 Word 文档(Convert Word To PDF Or PDF To Word Document)
完成Google Docs 文档(Google Docs document)后，您可以非常轻松地将其转换为PDF 。只需单击(Simply click) File > Download > PDF。这里还有许多其他文件格式的选项，包括纯文本(plain text)( .txt )、EPUB 出版物(EPUB publication)( .epub ) 和Microsoft Word 文件(Microsoft Word file)( .docx )。
您也可以通过将.PDF 文件(.PDF file)上传到您的驱动器，然后单击它以打开预览，然后单击Open With Google Docs来执行此操作。您在Google Docs中获得的结果取决于.PDF 文件(.PDF file)的创建方式，但有时您可以编辑PDF中的文本并编辑其他元素。
有时，导入可能只是显示为空白页。如果图像已转换为PDF ，通常会发生这种情况。完成编辑后，只需单击File < Download 并选择合适的文件类型。
轻松创建图纸或图表(Create Drawings Or Diagrams Easily)
如果您需要详细的图形，最好使用第三方工具(party tool)，但如果您需要快速，单击 Insert < Drawing < New可能是创建绘图的快速方法。
您还可以获得绘制、创建基本形状、添加文本和导入其他图像的工具。甚至还有用于更改形状的位置和大小(position and size)以及对齐形状以实现对称的工具。完成后，您可以单击保存并关闭(save and close)，它将被导入到您的文档中。此功能在整个Google Drive 应用程序(Google Drive apps)套件中都可用。
6 Advanced Google Drive Tips You May Not Know About
Google Drive has become a big competitor to Microsoft Office 365 for both cloud storage and office software. One of the reasons for its popularity is because you can get to grips with the basics very quickly.
Whilst the basics may be easy to learn, many of the best features go unnoticed. In fact, there are dozens of features hidden within the menus of Sheets, Docs, and Google Drive itself.
Whether you’re looking to improve your productivity, want to know how to search for files quicker, or want tips for managing your cloud backups, Google Drive will be more powerful with some advanced Google Drive tips – we’ve picked out the best below.
Use Advanced Search Tools
One of the biggest issues you’ll hit when using Google Drive more frequently is finding files again. Thankfully, Google Drive has some advanced search functions you can use to pinpoint files.
Click the search bar and click More search tools. You now have an extensive list of tools available for fine tuning your search. For example, you can choose a file type – this includes anything from Photos and presentations to .zip files and folders. You can also search for owner, useful for searching shared content.
That’s just the beginning. You can also filter results by the last time files were modified, and also filter by text found within the file itself. For example, if you wrote an article about a specific recipe, but just remember a single ingredient you wrote within the article, you can find the recipe just by typing the ingredient itself.
Access History & Restore Backups In Google Docs & Sheets
Google Docs and Google Sheets will automatically save as you continue to work on your document. However, many people aren’t aware that you can click on the All changes saved in Drive text to see and restore past revisions.
Google Drive will automatically log all changes since the beginning of time, so long as you first created the file on Google Drive itself. And with just a single button you can restore older versions. Alternatively, just scroll through past revisions and click on each one to have all changes highlighted.
This can be useful for when you scrap old text that you need again in the future, or if you need to check past edits for any missing details. You can also click on any previous revision and rename it so that it’s easier to find and manage in the future.
Restrict Permissions To Certain Cells In Google Sheets
It’s very easy to share Google Sheets and Docs files to collaborate with others. Just click File > Share > Get Shareable Link. However, as soon as you set the permissions for anybody with that link to be able to edit your document, they can make changes to absolutely anything by default.
In Google Sheets, and hopefully Google Docs in the future, you can manually lock down certain sections so that nobody but the original owner can edit it. This could be very beneficial for when you’re working on a document with a big group, but need certain ranges protected from accidental deletion.
To start, click and drag the area you’d like to protect, right click and then click Protect Range. From there, a new panel will open on the right side of your screen. Give the range a description so you can understand what it is later, and then click Set permissions.
You can now set the range to be only be editable by the owner, useful for pinned columns and rows. Or you can set permissions for specific people via email, useful if you want to lock down certain pages or rows for different tasks.
Quickly Create New Content With Quick Links
if you want to quickly create a document without visiting Google Drive and going through the user interface, you can save time by typing the following address into your browser address bar. Make sure you’re signed into the right Google account before doing this.
- Doc.new – New Google Docs project
- Sheets.new – New Google Sheets project
- Presentation.new – New Google Presentation
- Sites.new – New Google Sites project
After using these links just once, they’ll appear as suggestions again when you next type them into your browser address bar. So creating a new document could be as easy as typing D into your browser address bar.
Just remember, you’ll need to move the document to a folder later if you’d like to organize your files a little better.
Convert Word To PDF Or PDF To Word Document
Once you’ve finished with a Google Docs document, you can turn it into a PDF very easily. Simply click File > Download > PDF. There are also many options here for other file formats, including plain text (.txt), an EPUB publication (.epub) and a Microsoft Word file (.docx).
You can also do it the other way around by uploading a .PDF file to your drive, and then clicking it to open the preview, and click Open With Google Docs. The result you get in Google Docs will depend on how the .PDF file was created, but sometimes you will be able to edit the text within the PDF and also edit other elements.
Sometimes, the import may just show up as a blank page. This usually happens if an image has been converted to a PDF. After you’ve finished with editing, just click File < Download and choose a suitable file type.
Create Drawings Or Diagrams Easily
It’s probably best to use a third party tool if you need detailed graphics, but if you need to be quick, clicking Insert < Drawing < New can be a fast way to create a drawing.
You are given the tools to draw, create basic shapes, add text, and import other images too. There are even tools for changing the position and size of shapes and lining up shapes for symmetry. Once you’ve done, you can click save and close and it will be imported to your document. This feature is available throughout the whole Google Drive apps suite.
