自动(Autotext)文本允许用户将单词、短语和整个段落插入到文档中,而无需一次又一次地键入它们。对于经常打字的用户来说,这是MS Word的一项重要功能。例如,如果您经常在文档中使用您的签名,您可以创建一个文本快捷方式(在MS Word中称为“ (MS Word)Autotext ” )。每当您键入快捷方式(例如“签名”)时,整个签名都会自动输入到您正在处理的文档中。在这篇文章中,我们将了解如何在 Word 中创建和使用自动文本条目(Autotext entries in Word)。
如何在 Word 中创建自动图文集
您可以使用两种方法来创建和使用重复出现的单词或短语。一种方法是自动文本(Autotext)方法,另一种是自动更正(AutoCorrect)方法。我将先解释AutoCorrect方法,然后再解释Autotext方法。
创建自动更正(Create AutoCorrect)条目以用作自动图文集(AutoText)
要创建自动更正(AutoCorrect)条目以将其用作自动图文集(AutoText),请按照下列步骤操作。
- 在您的MS Word文档中,选择一些您想要重复使用的文本(最多 255 个字符);
- 单击文件(File)
- 在文件(File)菜单中,单击或点击选项(Options)
- 单击窗口左侧窗格中的校对(Proofing)
- 在窗口的右窗格中,选择显示“自动更正选项”的选项卡(AutoCorrect Options)
- 您将看到两个文本框
- 标有“ With”的第二个文本框包含您在文档中选择的短语
- 在标有“替换(Replace)”的第一个框中,输入一个文本快捷方式,您可以使用该快捷方式插入“与(With)”文本框中可见的文本。
- 单击添加(Add),然后单击确定(OK)
您现在有一个用于选择的自动图文集(AutoText)条目。每当您要插入选择时,只需开始键入您用于创建自动更正(AutoCorrect)条目的文本即可。Word将向您显示一个包含整个自动图文集(AutoText)的小气泡框。如果您希望文本出现在光标所在的位置,只需按Enter键。或者,您也可以使用在第 8 步中创建的文本快捷方式。只需(Just)键入文本快捷方式并按空格键即可自动填写保存的短语。
自动更正(AutoCorrect)方法的问题是您不能使用大块文本。有 255 个字符的限制,包括空格。好的一面是Word会向您显示完整的目标文本,以便您可以使用Enter键来填写它。
在这种情况下,您不能使用Enter键创建多行,因此扩展的短语只是一行或几个单词。
确保选中“键入时替换(Replace as you type)”复选框。该选项位于同一对话框中,就在自动更正(AutoCorrect)条目列表的上方。
(Create AutoText)创建用于MS Word的(MS Word)自动图文集条目
与不能超过 255 个字符的自动更正条目不同,(AutoCorrect)自动图文集(AutoText)可以添加大量文本。例如,您可以创建两到三个段落,每天在电子邮件中用作免责声明。使用Word创建自动图文集(AutoText)后,您可以在MS Office应用程序中使用它。
创建自动图文集(AutoText)条目的方法很简单。
- 键入要保存为自动图文集的整个文本(AutoText)
- 选择您为自动图文集(AutoText)键入的文本
- 按 ALT+F3
- 您会看到一个对话框,询问您是否要将文本保存为自动图文集(AutoText)条目。
- 它的顶部将有一个标有名称(Name)的文本框,您可以在其中输入文本快捷方式。
- 将画廊保留为自动图文集(AutoText),将类别保留为常规(General),以便您可以看到所有自动图文集(AutoText)条目
- 点击确定
这也可以用作AutoCorrect。您可以开始输入文本快捷方式,当自动图文集(AutoText)出现在气泡中时,按Enter键插入文本。或者,您可以键入文本快捷方式并点击空格键以填写相关的AutoText。
使用ALT+F3保存自动图文集(AutoText)时,请确保将其保存到 normal.dot 模板。自动图文集(AutoTexts)存储在 normal.dot 模板中。默认情况下,它在标有 Save in(Save in)的下拉菜单中被选中。
以上解释了如何在Word中创建和使用(Word)自动图文集(AutoText)条目。
How to Create and Use AutoText entries in Microsoft Word
Autotext allows the users to insert words, phrases, and whole paragraphs into the document without having to type them again and again. It is an important feature of MS Word for users who do a lot of typing. For examрle, if yoυ use your ѕignature often in your documents, you cаn create a text-shortcut (called “Autotext” in MS Word). Whenever you type the shortcut, for examplе, “ѕign”, the entire signature is entered automatically into the document you are working on. In this pоst, we shall see how to сreate and use Autotext entries in Word.
How to create AutoText in Word
You can use two methods to create and use recurring words or phrases. One method is the Autotext method and the other is the AutoCorrect method. I’ll explain the AutoCorrect method first and then the Autotext method.
Create AutoCorrect entries to be used as AutoText
To create AutoCorrect entry for using it as AutoText, follow these steps.
- In your MS Word document, select some text (up to 255 characters) that you want to reuse;
- Click File
- In the File menu, click or tap Options
- Click on Proofing in the left pane of the window
- In the right pane of the window, select the tab that says AutoCorrect Options
- You will see two text boxes
- The second text box labeled “With” contains the phrase you selected in your document
- In the first box labeled “Replace“, enter a text-shortcut that you can use to insert the text visible in the “With” text box.
- Click Add and then OK
You now have an AutoText entry for the selection. Whenever you want to insert the selection, simply start typing the text that you used to create the AutoCorrect entry. Word will show you a small bubble box that contains the whole AutoText. If you wish the text to appear where the cursor is placed, simply press the Enter key. Alternatively, you can also use the text-shortcut that you created in step 8. Just type the text-shortcut and press spacebar to fill in the saved phrase automatically.
The issue with the AutoCorrect method is that you cannot use large chunks of text. There is a limit of 255 characters, including whitespaces. The bright side is that Word will show you complete target text so that you can use the Enter key to fill it in.
You cannot use the Enter key in this case to create multiple lines, so the expanded phrase is just a line or few words.
Make sure that the checkbox saying Replace as you type is ticked. The option is in the same dialog box, just above the list of AutoCorrect entries.
Create AutoText entries for use with MS Word
Unlike AutoCorrect entries that can’t be larger than 255 characters, AutoText can add huge chunks of text. For example, you can create two to three paragraphs that you use daily in your email as a disclaimer. Once you create AutoText with Word, you can use it across MS Office applications.
The method to create AutoText entries is easy.
- Type the entire text that you want to save as AutoText
- Select the text you typed for AutoText
- Press ALT+F3
- You get a dialog box that asks you if you want to save the text as an AutoText entry.
- It will have a textbox on the top labeled Name where you can enter text-shortcut.
- Keep Gallery to AutoText and Category to General so that you can see all AutoText entries
- Click OK
This too works as AutoCorrect. You can start typing text-shortcut and when the AutoText appears in a bubble, press Enter key to insert the text. Alternatively, you can type the text-shortcut and hit the spacebar to fill in the related AutoText.
When saving AutoText using ALT+F3, make sure you save it to the normal.dot template. AutoTexts are stored in the normal.dot template. It is selected by default in the drop-down menu labeled Save in.
The above explains how to create and use AutoText entries in Word.