不需要的电子邮件会占用您计算机内存的大量空间。为避免这种情况，Microsoft在^(Microsoft)Microsoft Outlook中提供了一个参数，用于确定应在本地 PC 上下载多少邮件。因此，如果您的邮件帐户链接到Microsoft Exchange Server（如Office 365或Hotmail），则配置的参数将自动设置您计算机的邮件限制。如果需要，您可以更改此设置并让Outlook从服务器下载所有电子邮件。^{(Outlook download all emails)}

让 Outlook 下载所有电子邮件

如果您使用的邮件提供商服务不是Microsoft Exchange Server提供的服务，例如Google，Outlook将简单地忽略该参数并下载所有邮件。

在Outlook中从Exchange Server下载所有电子邮件-^{(Exchange Server)}

1. 通过链接^(Link)连接到Microsoft Exchange
2. 更改 Exchange 帐户设置。

1]通过链接^(Link)连接^(Connect)到Microsoft Exchange

从Exchange^(Exchange)服务器下载所有电子邮件的最简单方法是向下滚动到文件夹底部。如果服务器上的该文件夹中有更多项目，您将看到一个“单击此处查看 Microsoft Exchange 上的更多信息^{(Click here to view more on Microsoft Exchange)}”链接。

点击链接，几秒钟后，Outlook将开始将所有电子邮件下载到您的计算机。

2]更改交换帐户设置

为此，请打开Microsoft Outlook并转到“文件^(File)”菜单并选择“帐户设置”。

接下来，再次从下拉菜单中选择“帐户设置”。^{(Account Settings)}

当定向到“帐户设置^{(Account Settings)}”窗口时，选择您的帐户并点击“更改^(Change)”按钮。

此后，在打开的“离线设置”窗口中，检查是否启用了“使用缓存交换模式^{(Use Cached Exchange Mode)}”。如果是，请将“邮件保持离线^{(Mail to keep offline)}”滑块滑动到所需的时间限制。

默认情况下，选项范围从 3 天到 5 年和全部^(All)可用。如果您希望Outlook将所有邮件下载到您的计算机，请选择^(Choose)“全部”。^(All)在选择“全部^(All)”选项之前，请确保您的计算机上有足够的可用磁盘^(Disk)空间。

完成后，单击“下一步”并^(Nex)在出现提示时重新启动Outlook。

该过程完成后，您会在Outlook^(Outlook)底部看到一条消息，上面写着“所有文件夹都是最新^{(All folders are up to date)}的”。这表明您已将所有电子邮件从Microsoft Exchange Server下载到您的Outlook帐户。

相关^(Related):在 Outlook 中丢失的服务器选项中保留邮件副本。

希望你觉得这个技巧很有用。^{(Hope you find this tip useful.)}

How to make Outlook download all emails from server

Unwanted emails can take up a large space of your computer memory. To avoid this, Micrоsоft offers a parameter in Microsoft Outlook that determines how much mails should be available for download on your local PC. So, if your mail account is linked to Microsoft Exchange Server like Office 365 or Hotmail then, the configured parameter will automatically set the mails limit for your computer. If required, you can change this setting and make Outlook download all emails from the server.

Make Outlook download all emails

If you’re using a mail provider service other than the one provided by Microsoft Exchange Server, like Google then, Outlook will simply ignore the parameter and download all mails.

To download all emails from Exchange Server in Outlook-

1. Connect to Microsoft Exchange via Link
2. Change Exchange Account Settings.

1] Connect to Microsoft Exchange via Link

The simplest way to download all your emails from Exchange server is to scroll down to the bottom of a folder. If there are more items in that folder on the server, you’ll see a ‘Click here to view more on Microsoft Exchange’ link.

Hit the link and in seconds Outlook will begin to download all the emails to your computer.

2] Change Exchange Account Settings

For this, open Microsoft Outlook and go to the ‘File’ menu and choose ‘Account Settings’.

Next, select ‘Account Settings’ again from the drop-down menu.

When directed to the ‘Account Settings’ window, select your account and hit the ‘Change’ button.

Thereafter, in the ‘Offline Settings’ window that opens up, check if ‘Use Cached Exchange Mode’ is enabled. If yes, slide the ‘Mail to keep offline’ slider to the desired time limit you want.

By default, options ranging from 3 days up to 5 years and All are available. Choose ‘All’ if you would like Outlook to download all of your mail to your computer. Before choosing ‘All’ option, make sure you have enough Disk space available on your computer.

When done, click ‘Next’ and restart Outlook, when prompted.

Once the process, is complete, you’ll notice a message at the bottom of Outlook saying ‘All folders are up to date’. This indicates that you have downloaded all your emails from Microsoft Exchange Server to your Outlook account.

Related: Leave a copy of messages on the server option missing in Outlook.

Hope you find this tip useful.

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