我们所有人一定都经历过PowerPoint的糟糕演示。当然，创建一个具有良好印象的演示文稿(create a presentation having a good impression)需要时间和精力。那么，在最短的时间内创建有效演示文稿的关键特征是什么？那是你得到它的地方。
PowerPoint 提示和技巧
在本指南中，您将找到 10 个最有用的提示和技巧，它们将帮助您以组织良好的方式向您的受众展示您的数据。那么，让我们开始吧。
- 让您的演示文稿保持简单
- 应用自定义背景
- 更改过渡持续时间
- 跨幻灯片播放音乐
- 放大和缩小幻灯片
- 创建组织结构图
- 插入水印
- 为文本添加阴影
- 循环播放 PowerPoint 演示文稿
- 将 PowerPoint 演示文稿另存(Save PowerPoint Presentations)为PDF 文件(PDF Files)
让我们详细看看它们：
1]保持你的演示简单
我建议您保持幻灯片简单的第一个也是最重要的提示。您的演示文稿应该类似于您要像故事一样讲述的视觉指南。
拥有一个影响最小的白板是让观众专注于主题和主要信息的好方法。
但是，您可能会受到吸引人的主题的图形设计、幻灯片过渡和动画效果的影响。但是，请记住，这不是谈话。这些效果只需要成为视觉辅助的目的，这样它们就可以增强您的演示文稿。
2]应用自定义背景
PowerPoint 附带设计模板和不同的布局模式，可帮助您创建自己的自定义背景并使您的演示文稿独一无二。您可以根据您的要求将其应用于幻灯片的部分或全部。
如果您还愿意创建自定义背景，请转到菜单栏并选择“设计(Design)”选项卡 >“页面设置”按钮。
在“页面设置(Page Setup)”对话框中，输入您喜欢的背景的高度和宽度。您还可以选择要为其应用自定义背景的幻灯片数量。
注意：(Note:)如果您使用的是 PowerPoint 2016 或更高版本，您将在“文件(File)”菜单中找到“页面设置”。(Page Setup)
3]更改过渡持续时间
在Microsoft PowerPoint中，幻灯片过渡是幻灯片之间的视觉效果。当您在演示过程中移至下一张幻灯片时，您可能会看到这种特殊效果。但与演示一样重要的是，协调适当的过渡时间以使演示看起来更专业也很重要。
因此，如果您的过渡时间也太慢或太快，您可以通过转到“过渡(Transition)”选项卡来调整它。在右侧，您将看到Timing部分。在这里，您可以指定过渡的长度。
调整当前幻灯片的时间后，您甚至可以在所有幻灯片之间设置相同的过渡长度。因此，为了设置它，请单击Apply to All按钮。
4]跨幻灯片播放音乐
在幻灯片中添加背景音乐可以让您的演示文稿更上一层楼。当您向观众展示您的演示文稿时，它使表演更加有趣，并提供了一种压倒性的体验。
因此，要在演示文稿中插入音频剪辑，请打开Microsoft PowerPoint，然后转到插入(Insert)选项卡 >媒体(Media)部分 >音频(Audio)工具。现在，浏览计算机的文件夹以查找要添加的文件，然后单击“插入(Insert)”按钮。
要激活播放(Playback)选项卡，请从当前幻灯片中选择音频文件，您将看到用于配置背景音乐的各种选项。
在“音频选项”类别中，单击“(Audio Options)开始(Start)”选项的下拉按钮，然后选择“跨幻灯片播放”(Play across slides)。它有助于跨多张幻灯片自动播放音频剪辑。
您可以根据需要使用同一部分中的三个复选框。它们如下：
- 循环(Loop)直到停止(Stopped)- 此选项将重复您的音频或视频剪辑，直到它停止。
- (Hide)放映期间隐藏-(Show –)您可以使用此选项在幻灯片放映期间隐藏声音图标。
- 播放后倒带 - 最后一个是倒带音频或视频剪辑。一旦在演示过程中播放完毕，它就会倒带剪辑。
5]放大和缩小幻灯片
有时，您需要在演示过程中更好地吸引观众的注意力。饼图和条形图可能是一个很好的例子。它可以确保幻灯片的任何特定部分都清楚地显示在演示文稿中。
为了在Microsoft PowerPoint中使用此功能，您可以使用放大(Zoom)和缩小(Zoom Out)滑块。它位于幻灯片页面右下角的任务栏上，如上所示。向右拖动缩放控制滑块时，它会放大页面，而当您向左拖动滑块时，它会缩小。
您还可以使用键盘控制缩放功能。您只需按住Ctrl键并使用鼠标滚轮放大和缩小滑块。
6]创建组织结构图
在Microsoft PowerPoint中，SmartArt是一个重要工具，可帮助您使用维恩(Venn)图和组织结构图直观地传达信息。它使用报告层次结构直观地呈现组织结构。那么，让我们开始吧。
转到插入(Insert)选项卡。在插图(Illustrations)部分，单击SmartArt图形。
在SmartArt 图形(SmartArt Graphic)页面上，选择层次结构(Hierarchy)。
移动到右侧窗格，为您的组织(Organization)结构图选择布局，然后单击确定按钮。
要输入文本，请单击层次框并输入您的文本。
7]插入水印
无论是保护您的内容免受非法复制还是添加透明图片，在(Whether)Microsoft PowerPoint中创建水印徽标都很容易。那么，让我们开始为PowerPoint幻灯片添加水印。
打开PowerPoint演示文稿并转到查看(View)选项卡 >幻灯片母版(Slide Master)。
现在，切换到插入(Insert)选项卡并选择要添加的字段，例如文本、图表、图像等。
添加水印后，转到“主页”(Home)选项卡并根据您的要求进行适当调整。
现在，移动到幻灯片母版(Slide Master)选项卡，您将在右端找到关闭母版视图选项。(Close Master View)
单击(Click)此选项以保存水印。
8]为文本添加阴影
使用PowerPoint中的(PowerPoint)阴影(Shadow)效果，您可以轻松更改文本的外观并使它们变得美妙。但是，我们不建议使用过多的效果，因为这会使观众的注意力从主题上转移开。所以，适当地使用它们。
选择句子，您将看到一个新的格式(Format)选项卡出现在菜单栏上。
从“格式”选项卡中，转到“艺术字样式”(WordArt Styles)部分> “文本效果(Text Effects)”按钮 > “阴影” (Shadow )子菜单。
Shadow子菜单包含一组很好的阴影效果，例如Outer、Inner和Perspective。当您将鼠标悬停在这些效果上时，您可以获得这些效果的实时预览。所以，尝试每一种效果，让它们成为你自己的。
9]循环PowerPoint演示文稿
幻灯片通常用于在婚礼或贸易展上展示数码照片。在这种情况下，您可能希望连续循环播放您选择的图像，以免您的客人感到无聊。所以，让我们知道如何做到这一点。
打开您的PowerPoint演示文稿并转到“幻灯片放映”(Slide Show)选项卡。
单击“设置幻灯片放映”(Set Up Slide Show)按钮以打开“设置(Set)放映”(Show)页面。
在显示选项下，连续标记(Show)循环(Loop)旁边的复选框，直到“Esc”。
如果您只想循环播放某些特定幻灯片，则可以在“显示幻灯片(Show Slides)”部分中提及它们。否则，只需单击确定按钮。
10]将PowerPoint演示文稿另存(Save PowerPoint Presentations)为PDF文件(PDF Files)
最后一点是将PowerPoint演示文稿保存为PDF文件。如果您迫切需要在任何其他设备上打开演示文稿，并且不幸的是，演示文稿与那里包含的程序不一致，它会变得非常有用。
在这种情况下，您可以将文件另存为PDF，然后可以在任何计算机上轻松打开。那么，让我们看看如何做到这一点：
创建PowerPoint演示文稿后，转到“文件(File)”菜单并选择“另存为(Save As)”选项。
在下一个窗口中，给定文件的名称，然后选择要放置它的位置。
此后单击“另存为”类型 (Save as type )旁边的下拉菜单，然后从列表中选择PDF选项。
如果您想在创建PDF文件后立即打开它，那么您可以选中(PDF)Open file after publishing旁边的复选框。然后点击保存(Save)按钮。
阅读(Read)： PowerPoint 在线提示和技巧。
Top 10 Most Useful PowerPoint Tips and Tricks
All of us must haνe ever experienced the faіr part of a poor presentation of the PowerPoint. Certainly, it takes time and attention to create a presentation having a good impression. Well, then what would be the key feature to create an effective presentation in the shortest span of time? That’s the place where you get it.
PowerPoint Tips and Tricks
In this guide, you will find 10 most useful tips and tricks that will help you to present your data to your audience in a well-organized way. So, let’s get started.
- Keep your Presentation Simple
- Apply a custom background
- Change the transition duration
- Play Music Across Slides
- Zoom in and out of slides
- Create an Organization chart
- Insert a watermark
- Add a shadow to the text
- Loop a PowerPoint Presentation
- Save PowerPoint Presentations as PDF Files
Let us see them in detail:
1] Keep your Presentation Simple
The first and foremost tip I recommend you to keep your slides simple. Your presentation should be similar to a visual guide that you are going to say like a story.
Having a whiteboard with a minimal effect is a good way to keep the audience focused on the subject and the main message.
However, it is possible that you may be influenced by the graphical design of attractive themes, slide transition, and the animation effect. But, keep in mind that it is not the talk. These effects only need to be the purpose of the visual aid so that they could enhance your presentation.
2] Apply a custom background
PowerPoint comes with the design templates and different layout patterns that help you to create your own custom background and make your presentation unique. You can apply it to some or all for your slides depending upon your requirements.
If you are also willing to create a custom background, then go to the menu bar and select the Design tab > Page Setup button.
In the Page Setup dialog box, enter the height and width of the background you prefer. You can also choose the number of slides for which you want to apply the custom background.
Note: If you’re using the PowerPoint 2016 or later version, then you will find the Page Setup in the File menu.
3] Change the transition duration
In a Microsoft PowerPoint, a slide transition is a visual effect between the slides. You may see this special effect when you move to the next slide during a presentation. But as important as presentation, it is also quite essential to coordinate the proper transition timing so that the presentation looks professional.
So, if your transition timing is also too slow or too fast, you can adjust it by going to the Transition tab. On the right side, you will see the Timing section. Here, you can specify the length of a transition.
After adjusting the timing of the current slide, you can set out the same length of transition even between all the slides. So, in order to set it, click on the Apply to All button.
4] Play Music Across Slides
Adding background music across slides can take your presentation to the next level. It makes the performance more interesting and provides an overwhelming experience when you deliver your presentation to your audience.
So, to insert an audio clip in your presentation, open Microsoft PowerPoint, and go to the Insert tab > Media section > Audio tool. Now, browse your computer’s folder for the file you want to add, and then click on the Insert button.
To activate the Playback tab, select the audio file from the current slide and you will see various options that are used to configure the background music.
In the Audio Options category, click on the drop-down button of the Start option and select Play across slides. It helps to play the audio clip automatically across multiple slides.
There are three checkboxes in the same section that you can use as per your requirements. They are as following:
- Loop until Stopped – This option will repeat your audio or video clip until it gets stopped.
- Hide During Show – You can use this option to hide the sound icon during the slide show.
- Rewind after Playing – And the last one is to rewind the audio or video clip. It rewinds the clip, once it has done played during the presentation.
5] Zoom in and out of slides
Sometimes it happens you need to keep a better audience’s attention during the presentation. A pie chart and a bar graph might be a good example. It can ensure that any specific part of the slide is clearly shown in the presentation.
In order to use this feature in Microsoft PowerPoint, you can use the Zoom In and Zoom Out slider. It is available on the taskbar at the bottom right corner of the slide page as shown above. On dragging the zoom control slider bar towards the right, it zooms in the page and it zooms out when you drag the slider bar towards left.
You can also control the zoom function using your keyboard. All you need to press & hold the Ctrl key and use your mouse wheel to zoom in and out the slider.
6] Create an Organization chart
In Microsoft PowerPoint, SmartArt is an important tool that helps you to communicate the information visually using a Venn diagram and organizational chart. It presents a visual presentation of an organization’s structure using a reporting hierarchy. So, let’s get started.
Go to the Insert tab. In the Illustrations section, click on the SmartArt graphic.
On the SmartArt Graphic page, select Hierarchy.
Move to the right pane, choose a layout for your Organization chart, and click the OK button.
To enter text, click on the hierarchal box and type your text.
7] Insert a watermark
Whether for protecting your content against illegal copying or to add a transparent picture, it’s easy to create a watermark logo in Microsoft PowerPoint. So, let’s begin to add a watermark to PowerPoint slides.
Open the PowerPoint presentation and go to the View tab > Slide Master.
Now, switch to the Insert tab and select the field you want to add such as text, chart, image, etc.
Once you added the watermark, go to the Home tab and adjust it properly according to your requirements.
Now, move to the Slide Master tab where you will find the Close Master View option at the right end.
Click on this option to save the watermark.
8] Add a shadow to the text
Using the Shadow effect in PowerPoint, you can easily change the look of your text and make them fabulous. However, we don’t recommend having too many effects as it can divert your audience’s attention away from the main theme. So, use them suitably.
Select the sentence and you will see a new Format tab gets to appear on the menu bar.
From the Format tab, go to WordArt Styles section> Text Effects button > Shadow Submenu.
The Shadow submenu comprises a good collection of shadow effects such as Outer, Inner, and Perspective. You can get a live preview of these effects when you hover over them. So, try each of the effects and make them your own.
9] Loop a PowerPoint Presentation
Slideshows are commonly used for displaying digital photos at the wedding or trade shows. On such an occasion, you might want to loop continuously your selected images so that your guests would not be bored. So, let’s know the way to do it.
Open your PowerPoint presentation and go to the Slide Show tab.
Click on the Set Up Slide Show button to open the Set up Show page.
Under Show options, mark the checkbox next to the Loop continuously until ‘Esc’.
If you want to loop only some specific slides then you can mention them in the Show Slides section. Otherwise, simply click on the OK button.
10] Save PowerPoint Presentations as PDF Files
And the last point is about to save the PowerPoint presentation as the PDF file. It becomes quite useful if you urgently need to open your presentation in any other device and unfortunately, the presentation is not consistent with the included program there.
In such a case, you can save your file as PDF, and then it can be easily open on any computer. So, let’s see how to do it:
Once you create your PowerPoint presentation then go to the File menu and select Save As option.
In the next window, given the name of your file and then select a location where you want to place it.
Thereafter click the drop-down menu next to the Save as type and then select the PDF option from the list.
If you want to open the PDF file just after creating it, then you can mark the checkbox next to the Open file after publishing. And then click on the Save button.
Read: PowerPoint Online Tips and Tricks.
