作为用户，在Microsoft Word中创建冗长的文档时，索引对于潜在读者来说是一个方便的工具。通常，我们会在书的背面看到索引。它们允许读者查找单词或短语以找到引用该主题的页面。
同样，在Microsoft Word的目录中，用户可以插入索引，然后自动更新。这使得创建这些出色的参考源所需的大量手动工作得以完成。在这里，将向用户展示如何创建索引并在Word中更新它。
如何在 Word 中创建索引
下面列出了在 word 中创建索引的步骤。
- 标记您的条目。
- 编辑或删除索引条目。
- 更新索引。
- (Create)在Microsoft Word中自动创建索引(Index Automatically)
现在我们将在下面进行时查看每个步骤 -
1]标记您的索引条目
Word可以自动构建您的索引，但它足够聪明，可以知道您想要在其中包含哪些项目。因此，对于用户创建索引，他们将需要标记条目。这是您将为索引所做的大部分工作。但是，一旦您开始标记条目，您将能够快速浏览它们。
打开Microsoft Word文档并转到“参考(References)”选项卡。通过拖动光标选择您的第一个索引条目。
在功能区中，您将看到右侧的索引部分。(Index)选择标记条目(Mark Entry) 按钮。
将出现一个弹出窗口，供您描述您的条目。当您选择剩余条目时，此窗口可以保持打开状态。 在顶部 输入 Main 条目，并可选择输入(Main entry)Subentry。
然后从选项(Options) 中选择交叉引用、当前页面或页面范围。
或者，您可以格式化以粗体和/或斜体显示的页码。
单击标记(Mark) 以获取单个条目或 单击全部(Mark All) 标记以在文档中的任何位置标记相同的文本。
完成标记索引条目(Mark Index Entry)窗口后，单击关闭(Close)。
在文档上，索引条目用XE标记。如果您添加子条目或交叉引用，您也会在XE标记中注意到这一点。
如果您没有看到您的XE标签，但希望看到，请转到“主页”(Home) 选项卡并单击“ Show/Hide Paragraph 按钮。
2]编辑或删除索引条目
如果用户需要对条目进行更改，例如，删除交叉引用，他们将在该 XE 字段中执行此操作。在引号内进行更改。另一种选择是删除标记的条目，然后再次标记。
此外，要删除索引条目，请选择大括号 { } 内的所有文本（包括大括号{ }），然后点击Delete。然后，您可以按照上述步骤使用您想要的更改再次标记条目。
3]在Word中创建索引
当要插入索引时，将光标移动到文档中您想要的位置。然后，选择References 选项卡并单击 Insert Index。
在创建索引之前，您可以根据需要调整一些设置。这些是打印预览、(Print Preview,) 制表符前导、(Tab Leader,) 格式(Formats) 类型(Type) 和列。(Columns.)
进行索引调整后，单击 OK。您的索引将与您的条目一起弹出到您的文档中。你会看到一切都很好，整洁，按字母顺序排列。
4]更新索引
用户可以在创建索引并简单地更新它后继续标记其他条目。如果您编辑或删除条目，您还需要更新索引。
(Click)在文档的索引区域内单击，“参考”选项卡上功能区中的“(References)更新索引”(Update Index) 按钮 将激活。如果按钮仍然是灰色的，如上图所示，请确保您的光标在索引内。
如果要完全删除索引，请选择其所有文本并点击Delete键。如果您根本不打算使用索引，那么您可能想要删除索引条目（如上所示）。
5]在Word中自动创建(Create)索引(Index Automatically)
在Word(Word)索引中标记所需的所有条目可能需要一些时间。但是索引对于您的读者来说可能是一个有价值的工具。因此，如果您的听众可以从您的下一个Word文档、书籍或其他冗长的材料中受益，请考虑添加一个。
如果这有帮助，您可能还会喜欢 –如何在 Microsoft Word 中使用链接文本(How to use linked text in Microsoft Word)。
How to create an Index in Word
Aѕ a user, when creаting a lengthy document in Microsoft Word, an index is a convenient tool for your potential readers. Normally, we get to see indexes in the backs of books. They allow readers to look up a word or phrase to find the page referencing that topic.
In the same way, in a table of contents in Microsoft Word, users can insert an index and then update it automatically. This takes much of the manual work out of creating these great reference sources. Here, users will be shown how to create the index and also update it in Word.
How to create an Index in Word
Listed below are steps to create an index in word.
- Mark Your Entries.
- Edit or Remove Index Entries.
- Update the Index.
- Create an Index Automatically in Microsoft Word
Now we will have a look at each step as we proceed below-
1] Mark Your Index Entries
Word can build your index automatically, but it’s smart enough to know which items you want in it. So for users to create an index, they will need to mark the entries. This is the bulk of the work you will do for the index. But once you start marking entries, you will be able to zip through them quickly.
Open Microsoft Word document and go to the References tab. Select your first index entry by dragging your cursor through it.
In the ribbon, you will see the Index section toward the right side. Select the Mark Entry button.
A pop-up window will appear for you to describe your entry. This window can remain open while you select your remaining entries. Enter the Main entry at the top and optionally a Subentry.
Then choose from Options for a cross-reference, the current page, or a page range.
Or you can format the page number that displays in bold and/or italic.
Click on Mark for a single entry or Mark All to mark that same text everywhere in your document.
When you are done with the Mark Index Entry window, click on Close.
On the document, index entries are labeled with XE. If you add a Subentry or cross-reference, you will notice that within the XE tag as well.
If you do not see your XE tags but would like to, go to the Home tab and click the Show/Hide Paragraph button.
2] Edit or Remove Index Entries
If users need to make a change to an entry, for instance, remove a cross-reference, they will do so within that XE field. Make the changes inside the quotation marks. Another option is to remove the marked entry and then mark it again.
Also, to remove an index entry, select all text within and including the braces { } and hit Delete. You can then follow the steps above to mark the entry again with the changes you want.
3] Create the Index in Word
When about to insert your index, move the cursor to the spot you want it in the document. Then, select the References tab and click Insert Index.
Before the index is created, you have a few settings you can adjust if you like. These are Print Preview, Tab Leader, Formats Type and Columns.
After you make your index adjustments, click OK. Your index will pop into your document with your entries. You’ll see everything nice and neat and in alphabetical order.
4] Update the Index
Users can continue to mark additional entries after creating the index and simply updating it. And if you edit or remove entries, you will need to update the index as well.
Click inside the index area in your document, the Update Index button in the ribbon on the References tab will come alive. If the button is still grayed out as shown in the image above, make sure your cursor is within the index.
If you want to remove the index completely, select all of its text and tap the Delete key. You will then likely want to delete the index entries (as seen above) if you don’t plan to use an index at all.
5] Create an Index Automatically in Word
It may take some time to mark all the entries you want in your Word index. But an index can be a valuable tool for your readers. So consider adding one if your audience can benefit from it for your next Word document, book, or other lengthy material.
If this was helpful, you might also like – How to use linked text in Microsoft Word.
