如果您在Outlook等(Outlook)公司(Corporate)环境中使用常见的电子邮件客户端，您可能习惯于设置外出回复(setting your out of office reply)。您是否知道您也可以在(Did)Gmail中设置外出回复？
由于大多数人使用Gmail作为他们的个人电子邮件帐户，因此让人们知道您何时休假或度假会很有用。
在Gmail(Gmail)中执行此操作相当简单，但该过程与您在Outlook中可能习惯的略有不同。在本文中，您将了解如何在Gmail中设置“不在办公室” 、如何禁用它，以及当您启用它时人们可以从您那里看到什么。
如何在Gmail中设置不在(Out)办公室(Office)
如果您即将外出度假一段时间并想提醒人们您可能无法像往常一样快速回复他们的电子邮件，那么外出回复是您的最佳选择。
要开始执行以下步骤，请先登录您的Gmail帐户。
1. 选择Gmail帐户右上角的齿轮设置图标。(Settings)
2. 选择设置列表顶部的查看所有设置。(See all settings)
3. 向下滚动到底部的假期响应者(Vacation responder)部分。将设置更改为“假期响应者”(Vacation responder on)。
4. 选择假期的第一天。键入您希望在人们向您发送电子邮件时自动回复的主题行和消息。
填写此表格时，请注意以下选项。
- 您不必启用并选择Last day，但最好不要忘记启用您的Vacation响应程序。
- 默认情况下，消息字段使用富格式编辑器，您可以在其中使用格式栏来格式化消息文本。如果您选择消息字段上方的纯文本(Plain Text)，格式将更改为纯文本。
- 如果您只想将假期(Vacation)回复者的自动回复定位到您已经认识的人，而忽略所有其他人，请选择仅向我的联系人中的人发送回复。(Only send a response to people in my Contacts)如果您不希望陌生人知道您长时间不在家，这是一个好主意。
5. 选择保存更改(Save Changes)以启用假期响应程序。
如何在Gmail中关闭不在(Out)办公室(Office)
有两种方法可以禁用假期(Vacation)响应程序。启用后，您会在收件箱顶部看到一条有关响应者状态的消息。
您可以选择立即结束(End now)以立即关闭响应程序。这是一种禁用它的快速方法，无需再次搜索您的Gmail设置来修改响应者设置。
但是，如果您希望在Gmail设置中禁用(Gmail)假期(Vacation)回复，您可以在通知消息中选择假期设置(Vacation Settings)，也可以返回您的Gmail 设置(Gmail Settings)窗口。
滚动(Scroll)回Gmail 设置(Gmail Settings)菜单的底部，再次找到“假期响应者(Vacation responder)”部分。
选择假期响应器关闭(Vacation responder off)以禁用自动响应器。
注意 – 如果您已将Last day字段设置为假期的结束日期，则无需执行此操作。假期(Vacation)响应者将在此日期之后自动禁用。
但是，如果您想在 Last day 设置之前关闭Vacation响应程序，上述过程将起作用。
Gmail 假期回复器的工作原理
请记住，由于您只能输入假期(Vacation)响应者的开始和结束日期，因此时间会通过电子邮件自动设置。
- 开始日期时间：午夜 12:00
- 结束日期时间：晚上 11:59
如果您希望时间从假期开始前的午夜开始，则将开始日期(Start Date one)设置为比假期开始前一天。
在您启用假期回复时向您发送电子邮件的人会从您的(Vacation)Gmail帐户中看到以下行为。
- 人们第一次向您发送消息时会看到您的自动回复。如果他们再次向您发送消息，则不会发送自动回复。
- 如果四天过去了，同一个人向您发送消息，自动回复将再次触发。
- 如果您编辑假期回复，计时器会重新开始，并且在编辑后第一次向您发送消息的任何人都会收到自动回复。
- Gmail足够聪明，不会自动回复任何自动分类到垃圾邮件文件夹或邮件列表中的邮件。
- 如果其他Gmail用户开始向您撰写电子邮件，他们将看到您的“不在办公室”状态。
(Create Smarter Out)使用过滤器在(Replies)Gmail中(Gmail)创建更智能的外出回复(Office)
如果您想使用针对特定人员的自定义邮件创建更有针对性的自动回复，您可以使用Gmail 过滤器(Gmail Filters)。
- 在您可以使用过滤器自动重播之前，您需要创建一个电子邮件模板(email template)来回复。为此，请在Gmail中使用您要回复的电子邮件撰写新电子邮件。然后，选择窗口右下角的三个点“更多”菜单，选择模板(Templates)，选择将草稿另存为模板(Save draft as template)，然后选择另存为新模板(Save as new template)。
- 在弹出窗口中为模板命名。
- 要访问Gmail过滤器，请返回Gmail 设置(Gmail Settings)。选择“设置”窗口顶部的“过滤器和阻止的地址”。(Filters and Blocked Addresses)
- 滚动到此页面的底部并选择创建新过滤器(Create a new filter)。
4. 在“创建过滤器”表单中，在“(Create)发件人(From)”字段中键入要自动回复的电子邮件地址。完成后选择创建过滤器(Create filter)。
- 在Create filter 窗口中，启用(Create)Send template旁边的复选框。在下拉框中，选择您之前创建的老板回复模板。(Boss Reply)
- 最后，只需选择底部的创建过滤器按钮，您的新过滤器和自动回复现在就处于活动状态。(Create filter)
现在，只要具有您在过滤器中定义的地址的人向您发送电子邮件，他们就会收到一封包含您创建的模板的外出回复。(out of office)
How to Set Up Out of Office in Gmail
If you use common email clients in a Corporatе environment like Outlook, you’re probably used tо setting your out of office reply. Did you know you can also set up out of office replies in Gmail as well?
Since most people use Gmail as their personal email account, it can be useful letting people know when you’re on vacation or holiday.
Doing this is fairly simple in Gmail, but the process is slightly different than you might be used to in Outlook. In this article you’ll learn how to set up out of office in Gmail, how to disable it, and what people can expect to see from you when you do have it enabled.
How to Set Up Out of Office in Gmail
If you’re about to head out on vacation for a while and want to alert people that you may not be able to respond to their email as quickly as usual, an out of office reply is the way to go.
To get started with the steps below, first log into your Gmail account.
1. Select the gear Settings icon at the upper right corner of your Gmail account.
2. Select See all settings at the top of the Settings list.
3. Scroll down to the Vacation responder section at the bottom. Change the setting to Vacation responder on.
4. Select the first day of your vacation. Type the subject line and message that you’d like to auto-reply whenever people email you.
Note the following options when you’re filling out this form.
- You don’t have to enable and select a Last day, but it’s a good idea to just so you don’t forget to leave your Vacation responder enabled.
- By default the message field uses a rich formatting editor where you can use the formatting bar to format the message text. If you select Plain Text above the message field, the formatting will change to plain text.
- Select Only send a response to people in my Contacts if you want to target the Vacation responder’s auto-replies only to people you already know, and ignore all others. This is a good idea if you don’t want strangers knowing that you’re away from home for an extended period.
5. Select Save Changes to enable the Vacation responder.
How to Turn Off Out of Office in Gmail
There are two ways you can disable the Vacation responder. While it’s enabled, you’ll see a message at the top of your inbox about the status of the responder.
You can select End now to turn off the responder instantly. This is a quick way to disable it without having to search through your Gmail settings again to modify the responder settings.
However, if you prefer to disable the Vacation responder in Gmail settings, you can either select Vacation Settings in the notification message, or you can go back to your Gmail Settings window.
Scroll back to the bottom of the Gmail Settings menu to find the Vacation responder section again.
Select Vacation responder off to disable the automatic responder.
Note – you won’t have to do this if you’ve set the Last day field to the end date of your vacation. The Vacation responder will automatically disable after this date.
But if you want to turn off the Vacation responder before the Last day setting, the above procedure will work.
How Gmail Vacation Responder Works
Keep in mind that since you can only enter the start and end dates for the Vacation responder, the times are set automatically by email.
- Start Date Time: 12:00 AM midnight
- End Date Time: 11:59 PM
If you’d rather have the time start at midnight before the day your vacation starts, then set the Start Date one day earlier than the start of your vacation.
People who email you while you’ve enabled the Vacation responder will see the following behavior from your Gmail account.
- People will see your auto-response the first time they message you. If they message you again, the auto-response won’t be sent.
- If four days pass and the same person messages you, the auto-response will trigger again.
- If you edit your vacation response, the timer starts over and anyone who messages you the first time after editing will get an auto-response.
- Gmail is smart enough not to auto-respond to any messages that get automatically sorted into the spam folder or mailing lists.
- Other Gmail users will see your “out of office” status if they start composing an email to you.
Create Smarter Out of Office Replies in Gmail with Filters
If you’d like to create a more targeted auto reply with customized messages for specific people, you can do this by using Gmail Filters.
- Before you can use a filter to auto-replay, you need to create an email template to reply with. To do this, compose a new email in Gmail with the email you want to reply with. Then, select the three dots “More” menu at the lower right corner of the window, and select Templates, select Save draft as template, and then select Save as new template.
- Give the template a name in the pop-up window.
- To access Gmail filters, go back into Gmail Settings. Select Filters and Blocked Addresses at the top of the Settings window.
- Scroll to the bottom of this page and select Create a new filter.
4. In the Create filter form, type the email address you want to auto-reply to in the From field. Select Create filter when you’re done.
- In the Create filter window, enable the checkbox next to Send template. In the dropdown box, select the Boss Reply template that you created earlier.
- Finally, just select the Create filter button at the bottom and your new filter and auto-reply is now active.
Now, any time the person with the address you’ve defined in the filter sends you an email, they’ll receive an out of office reply with the template that you’ve created.
