在您学会了如何设置和使用 Zoom(how to set up and use Zoom)之后，您可能会觉得您已经准备好进行第一次大型在线会议了。然而，一位优秀的主持人知道，成功的Zoom演示需要大量的准备工作，以及遵循一些规则。
如果您希望在Zoom中的下一次大型会议上取得成功，这里有一些技巧可用于确保一切顺利进行，并让您成为一个自信且引人入胜的演示者。
检查您的设备
在您的Zoom(Zoom)演示过程中避免打嗝的第一件事是检查您的设备。您可以执行各种测试来检查您的网络摄像头是否正常工作(check if your webcam is working)，以及如果您的麦克风似乎无法(mic doesn’t seem to work)正常工作，您可以执行修复。
测试网络摄像头后，确保放置它，以便人们可以看到您的脸，而不仅仅是您的前额或肩膀。要做到这一点，首先决定你是站着还是坐着做演示，然后调整你的相机水平。
其他一些需要检查的重要事项包括您的笔记本电脑电池。如果您不确定电池能否在整个演示期间持续使用，请将其插入。还要检查您的互联网连接。滞后的视频或音频将使参与者更难保持专注。
着装得体
一旦您完成了技术方面的工作，请认真审视您自己和您的环境。如果您打算播放视频，即使您在家，也最好换掉睡衣。(PJs)打扮会帮助你更自信，给你正确的动力。
如果您对周围的环境不满意，您可以随时使用Zoom 出色的虚拟背景功能(Zoom’s excellent virtual background feature)，并确保您身后或周围没有任何东西可以分散与会者对Zoom演示的注意力。
事先排练你的演讲(Presentation Beforehand)
即使你是一个自信的公众演说家，排练演讲的几个关键时刻也没有什么坏处。无法预测可能出现的每一个问题，尤其是Zoom演示文稿，因此如果您没有提前排练整件事，可能很难在现场即兴发挥。
一个好主意是在家中与家人或朋友通过互联网进行演示演示。它将让您了解对未来会议的期望以及在进行演示之前需要克服哪些挑战。
关闭会议条目通知(Turn Off Meeting Entry Notifications)
在Zoom(Zoom)会议期间尽量减少干扰的一种方法是禁用与会者的进入通知。不是每个人都会准时出现，并且根据您团队的规模，听到铃声并看到每个新条目弹出的通知可能不仅会扰乱您的演示过程，还会让您烦恼。
要禁用这些通知，请转到您的Zoom帐户设置(Settings)>会议(Meeting)>会议中，并(In Meeting )在有人加入或离开时(Sound notification when someone joins or leaves)切换声音通知设置。
(Ask Someone)要求某人监控(Monitor)候诊室(Waiting Room)_
Zoom有一个等候室(Waiting Room)，每位参与者在进入会议之前都会在这里聚集。这是避免随机人员加入并破坏您的演示文稿的有效策略。该系统的缺点是您必须手动批准来自等候室(Waiting Room)的每个请求。如果有人迟到或在会议已经开始后尝试重新加入会议，您可能不会注意到通知并让该人陷入其个人Zoom边缘。
为避免这种情况，您可以让您的一位同事观看“参与者(Participant)”窗口，以允许其他与会者从等候室(Waiting Room)进入。
学习基本的缩放快捷方式
学习Zoom中最有用的快捷方式(the most useful shortcuts)可以帮助您完成演示并成为专业主持人。此外，其中一些将帮助您快速解决任何意外问题并在演示过程中节省时间。以下是您需要了解的一些最基本的缩放快捷方式。(Zoom)
- Alt + M（适用于 Windows）或Cmd + Ctrl + M（适用于 Mac）
此快捷方式将立即使除主持人（您）之外的所有人静音。
- Alt + M （适用于 Windows）或 Cmd + Ctrl + U（适用于 Mac）
这将为除主持人之外的所有人取消静音。
- Alt + Shift + T （适用于 Windows）或Cmd + T（适用于 Mac）
当您需要截取Zoom会议的屏幕截图时，这是一个方便的快捷方式。
- 空间(Space)（适用于 Windows、Mac）
如果您处于静音状态并且需要快速回答问题然后返回静音状态，请在通话时保持空间以暂时取消静音。
您可以在应用程序的设置(Settings)中了解其他有用的Zoom键盘快捷键。打开桌面上的Zoom应用程序，登录您的帐户，然后转到设置(Settings)。选择键盘快捷键(Keyboard Shortcuts)以查看完整的快捷键列表。
要求与会者将(Attendees)他们的音频(Their Audio)静音
在您的Zoom(Zoom)演示过程中要求人们将他们的麦克风静音似乎是一个明显的提示。但是，如果您的团队中有不习惯这种在线演示格式的人，我们建议您在开始演示之前说明这一点。
您可以通过在Zoom(Zoom)中指出如何做到这一点来帮助他们。
您可以使用快捷键Alt + A（适用于 Windows）或Cmd + Shift + A（适用于Mac）或通过Zoom应用程序的设置(Settings)将音频静音，方法是按照路径设置(Settings)>音频(Audio )>加入会议时静音我的麦克风(Mute my mic when joining a meeting)。
暂停演示以回答问题(Answer Questions)
无论您认为您的演示文稿有多详细，您的听众可能会在整个过程中提出他们想要与团队分享的问题或评论。它有助于经常暂停您的演示文稿，以澄清信息是否对每个人都清楚，以及您的同事是否有任何要添加的内容。
保存聊天记录以备后续跟进
即使您是演示文稿的主持人，在演示文稿期间做笔记也很重要。您的与会者在整个会议期间提出的重要问题和评论对于未来的跟进很有帮助。幸运(Luckily)的是，Zoom可以通过允许您保存聊天记录的功能为您做到这一点。
Zoom不会自动保存您的聊天记录，您必须提前启用此功能。
为此，请转到您的 Zoom 帐户设置(Settings)，然后按照路径“会议(Meeting)” > “会议中（基本）”(In Meeting (Basic)) > “自动保存聊天(Auto saving chats)” 。这将自动保存聊天中的所有消息，甚至是与会者之间私下发送的消息。
记录您的缩放演示
最后一个提示是录制您的 Zoom 演示文稿(record your Zoom presentation)。它在不止一个层面上是有益的。您可以将录音发送给无法参加会议的人，以及希望更详细地查看某些部分的与会者。您还可以使用录音来分析您的演讲技巧并提高您作为公众演讲者的技能。
如果您担心自己会忘记录制会议，您可以转到 Zoom设置(Settings)>录制(Recording)并启用Zoom会议开始时 的自动录制。(Automatic recording)
是时候提高你的Zoom 演示技巧了(Zoom Presentation Skills)
在Zoom(Zoom)等应用程序中举行大型工作会议是新的现实。不管我们喜不喜欢，我们都必须适应它。好消息是，Zoom非常直观且易于使用。只要您提前进行所有测试和检查(perform all the tests and checks in advance)，您的演示一定会顺利进行。
您曾经在Zoom中举办过大型会议吗？您想与第一次在Zoom中进行演示的人分享哪些技巧？(Zoom)在下面的评论部分与我们 分享您的Zoom知识。(Zoom)
10 Zoom Presentation Tips for Your Next Big Meeting
After yoυ leаrned how to set up and use Zoom, you might feel you’re ready for your first big online meeting. However, a good host knows that a successful Zoom presentation requires a lot of preparation, as well as following a few rules.
If you’re looking to ace your next big meeting in Zoom, here are some tips that you can use to make sure everything runs smoothly and you come across as a confident and engaging presenter.
Check Your Equipment
The first thing to do to avoid hiccups during your Zoom presentation is to check your equipment. There are various tests you can perform to check if your webcam is working as well as fixes that you can perform if your mic doesn’t seem to work properly.
After you test the webcam, make sure you position it so that people can see your face rather than just your forehead or your shoulders. To do that, first decide whether you’re giving the presentation standing or sitting and then adjust your camera level.
A few other important things to check include your laptop battery. Plug it in if you’re not sure the battery will last the entire duration of your presentation. Also check your internet connection. Lagging video or audio will make it harder for the participants to stay focused.
Dress to Impress
Once you’re done with the technical side of things, take a critical look at yourself and your environment. If you’re planning to have your video on, it might be wise to change out of your PJs even if you’re at home. Dressing up will help you feel more confident and give you the right motivation.
If you’re not happy with your surroundings, you can always use Zoom’s excellent virtual background feature and make sure there’s nothing behind or around you that can distract the attendees from your Zoom presentation.
Rehearse Your Presentation Beforehand
Even if you’re a confident public speaker, it never hurts to rehearse a few crucial moments of the presentation. It’s impossible to predict every single issue that might arise, especially with Zoom presentations, so it can be difficult to improvise on spot if you haven’t rehearsed the whole thing in advance.
A good idea is to do a demo presentation at home with a family member, or with a friend over the internet. It’ll give you an idea of what to expect from your future meeting and what kind of challenges you need to overcome before doing your presentation.
Turn Off Meeting Entry Notifications
One way to minimize the distractions during your Zoom meeting is to disable the entry notifications for attendees. Not everyone will show up on time, and depending on the size of your team, hearing that ring and seeing the notification for every new entry pop up might not just disrupt your presenting process but also annoy you.
To disable these notifications, go to your Zoom account Settings > Meeting > In Meeting and toggle the Sound notification when someone joins or leaves setting off.
Ask Someone to Monitor the Waiting Room
Zoom has a Waiting Room where every participant gathers before entering the meeting. It’s an effective strategy to avoid random people joining in and ruining your presentation. The downside of this system is that you have to manually approve every request from the Waiting Room. If someone is late or tries to rejoin the meeting after it’s already started, you might not notice the notification and leave the person stuck in their personal Zoom limbo.
To avoid that, you can ask one of your colleagues to watch the Participant window to allow other attendees in from the Waiting Room.
Learn Essential Zoom Shortcuts
Learning the most useful shortcuts in Zoom can help you ace your presentation and become a pro host. Plus, some of them will help you quickly resolve any unexpected issues and save time during your presentation. Here are some of the most essential Zoom shortcuts you need to know.
- Alt + M (for Windows) or Cmd + Ctrl + M (for Mac)
This shortcut will mute everyone at once except the host (you).
- Alt + M (for Windows) or Cmd + Ctrl + U (for Mac)
This will unmute everyone for everyone except the host.
- Alt + Shift + T (for Windows) or Cmd + T (for Mac)
A handy shortcut for when you need to take a screenshot of your Zoom meeting.
If you’re on mute and need to quickly answer a question and then go back to mute, hold space while talking to temporarily unmute yourself.
You can learn the rest of the useful Zoom keyboard shortcuts in the app’s Settings. Open the Zoom app on your desktop, log into your account, and go to Settings. Select Keyboard Shortcuts to view the full shortcuts list.
Ask the Attendees to Mute Their Audio
Asking people to mute their mics during your Zoom presentation might seem like an obvious tip. However, if you have people that aren’t used to this format of online presentations on your team, we’d recommend making a point out of this before you start presenting.
You can help them by pointing out how to do this in Zoom.
You can mute your audio using the shortcut Alt + A (for Windows) or Cmd + Shift + A (for Mac), or through the Zoom app’s Settings by following the path Settings > Audio > Mute my mic when joining a meeting.
Pause Your Presentation to Answer Questions
No matter how detailed you think your presentation is, your audience might have questions or remarks throughout it that they want to share with the team. It helps to pause your presentation frequently to clarify if the information is clear to everyone and if your colleagues have anything to add.
Save the Chat Log for Follow-Ups
It’s important to take notes during the presentation even when you’re the one hosting it. Important questions and remarks that your attendees make throughout the meeting can be great for a future follow-up. Luckily, Zoom can do it for you with the feature that allows you to save your chat log.
Zoom won’t save your chat history automatically though, you have to enable this function in advance.
To do it, go to your Zoom account Settings and follow the path Meeting > In Meeting (Basic) > Auto saving chats. This will automatically save all the messages in the chat, even the ones sent privately between the attendees.
Record Your Zoom Presentation
One final tip is to record your Zoom presentation. It can be beneficial on more than one level. You can send the recording to the people who couldn’t make the meeting, as well as to the attendees who wish to go over certain parts in more detail. You can also use the recording to analyze your presenting skills and improve your skills as a public speaker.
If you’re worried that you’ll forget to record your meeting, you can go to Zoom Settings > Recording and enable Automatic recording of your Zoom meetings as they start.
Time to Improve Your Zoom Presentation Skills
Holding big work meetings in apps like Zoom is the new reality. Whether we like it or not, we have to adapt to it. The good news is, Zoom is pretty intuitive and easy to use. As long as you perform all the tests and checks in advance, your presentation is certain to run smoothly.
Have you ever hosted a big meeting in Zoom? What are some tips that you’d like to share with someone who’s about to hold a presentation in Zoom for the first time? Share your Zoom knowledge with us in the comments section below.
