如果您想为不同的电子邮件发件人设置不同的自动回复规则,本文将对您有所帮助。您可以按照本教程在Outlook中设置和使用自定义自动回复模板。为此,您必须使用计算机上的Outlook桌面客户端。
向不同的人发送(Send)不同的回复
在 Outlook 中设置自动回复很简单 。但是,当您希望同时向不同的人发送不同的响应时,问题就开始了。上述指南将让您向所有落入过滤器的人发送相同的信息。但是,如果您想使用自定义自动回复(Automatic Reply)模板,则必须遵循本指南。
如何在Outlook(Outlook)中创建自动回复(Auto Reply)模板
要在Outlook(Outlook)中创建一个自动回复(Automatic Reply)模板,该模板将向不同的人发送不同的回复,请按照以下步骤操作 -
- 在您的计算机上打开 Outlook。
- 单击新电子邮件(New Email)按钮。
- 撰写新电子邮件而不输入收件人的电子邮件地址。
- 单击文件 > 另存为。
- 从保存类型(Save as type)中选择Outlook Template (*.oft)。
- 输入名称。
- 单击保存(Save)按钮。
您必须创建一个要发送的模板。为此,请在您的计算机上打开Outlook应用程序,然后单击左上角可见的“新建电子邮件” 按钮。(New Email )之后,开始撰写您要发送的新电子邮件。您可以写下电子邮件的主题行和正文。现在单击 文件 (File )选项并 在下一页上选择另存为。(Save As)
它将打开一个弹出窗口。展开 保存类型 (Save as type )下拉列表并选择 Outlook Template (*.oft),输入名称,然后单击 保存 (Save )按钮。
它将保存模板。现在您可以关闭或放弃“ 新建电子邮件”(New Email) 窗口。
如何在Outlook中使用自定义(Outlook)自动回复(Automatic Reply)模板
要在Outlook中使用自定义(Outlook)自动回复(Automatic Reply)模板,请按照下列步骤操作 -
- 在您的计算机上打开 Outlook。
- 单击(Click)文件File > Manage Rules和警报(Alerts)。
- 点击新规则(New Rule)。
- 选择Apply rule on messages | receive并单击下一步(Next)按钮。
- 选择电子邮件条件并单击Next。
- 在操作窗口中选择使用特定模板回复。(reply using a specific template)
- 单击特定模板(a specific template)链接并选择您的模板。
- 单击下一步(Next)并选择例外。
- 单击完成(Finish)按钮。
如果您想了解有关这些步骤的更多信息,请继续阅读。
首先,在您的计算机上打开Outlook,然后转到 File > Manage Rules & Alerts。
它将打开一个弹出窗口。单击(Click)电子邮件规则(Email Rules)选项卡中的 新规则 (New Rule )选项 。
在下一个窗口中,选择 Apply rule on messages | receive 并单击 下一步 (Next )按钮。
之后,您必须选择一个条件。假设您想向某些特定的人发送自动回复。如果是这样,请在 来自人员或公共组(from people or public group) 复选框中打勾。
然后,单击 步骤 2框中的(Step 2)人员或公共组 (people or public group ), 然后选择联系人列表。完成后,单击 下一步 (Next )按钮。在下一个窗口中,您必须 使用特定模板(reply using a specific template) 选项选择回复。
接下来,需要选择您之前创建的模板。为此,请选择 特定的模板 (a specific template )链接并相应地选择模板。然后,单击 下一步 (Next )按钮。
现在,您可以根据需要选择一些例外。例如,如果您只想在电子邮件正文中有一堆选定的单词或类似的东西时才向某些特定的人发送自动回复。最后,点击 完成 (Finish )按钮。
之后,您的自动回复(Reply)模板就可以使用了。如果您想删除此模板,请转到同一 管理规则和警报 (Manage Rules & Alerts )窗口,然后删除该规则。
希望能帮助到你。
How to create and use multiple Auto Reply templates in Outlook
If you want tо set dіfferent auto-reply rules for different email senders, this article will help you. You can ѕet up and use a custom autоmatic reply template in Outlook by following this tutorial. For this, you must use the Оutlook desktop client on your computer.
Send different responses to different people
It is straightforward to set up automatic replies in Outlook. However, the problem starts when you wish to send different responses to different people simultaneously. The above-mentioned guide will let you send the same message to everyone that falls into the filter. However, if you want to use a custom Automatic Reply template, you will have to follow this guide.
How to create an Auto Reply template in Outlook
To create an Automatic Reply template in Outlook that will send different responses to different people, follow these steps-
- Open Outlook on your computer.
- Click on the New Email button.
- Compose a new email without entering the recipient’s email address.
- Click on File > Save As.
- Select Outlook Template (*.oft) from Save as type.
- Enter a name.
- Click the Save button.
You will have to create a template that you want to send. For that, open the Outlook app on your computer and click on the New Email button visible in the top left corner. Following that, start composing a new email that you want to send. You can write down the subject line and body of the email. Now click on the File option and select Save As on the next page.
It will open a popup window. Expand the Save as type drop-down list and select Outlook Template (*.oft), enter a name, and click the Save button.
It will save the template. Now you can close or discard the New Email window.
How to use custom Automatic Reply template in Outlook
To use a custom Automatic Reply template in Outlook, follow these steps-
- Open Outlook on your computer.
- Click on File > Manage Rules & Alerts.
- Click on New Rule.
- Select Apply rule on messages | receive and click the Next button.
- Select the email condition and click on Next.
- Select reply using a specific template in the action window.
- Click on a specific template link and select your template.
- Click on Next and select exceptions.
- Click the Finish button.
If you want to know more about these steps, keep reading.
At first, open Outlook on your computer and go to File > Manage Rules & Alerts.
It will open a popup window. Click on the New Rule option in the Email Rules tab.
On the next window, select Apply rule on messages | receive and click the Next button.
After that, you will have to select a condition. Let’s assume that you want to send an automatic reply to some specific people. If so, make a tick in the from people or public group checkbox.
Then, click on people or public group in the Step 2 box and select the contact list. Once done, click on the Next button. On the next window, you will have to choose the reply using a specific template option.
Next, it is required to choose the template you created earlier. For that, select a specific template link and select the template accordingly. Then, click the Next button.
Now you can select some exceptions if you want. For instance, if you want to send the automatic reply to some specific people only when a bunch of selected words is in the email body or something like that. At last, click on the Finish button.
After that, your Automatic Reply template will be ready to work. In case you want to delete this template, go to the same Manage Rules & Alerts window, and remove the rule.
Hope it helps.