Microsoft 365最近宣布了跟踪生产力的新功能。它旨在监控有关员工的数据，但在人们意识到Microsoft Teams收集的用户数据量后，该功能的推出适得其反。
Microsoft Teams收集哪些数据？
Microsoft Teams收集三种类型的数据，即人口普查、使用情况(Census, Usage, )和错误报告数据( Error reporting data)。人口普查数据不过是关于您的设备、操作系统和用户语言的标准信息。它还会生成一个特定的用户 ID，该用户 ID 受到两次保护，以避免不必要的链接。Teams 用户活动报告中的(Teams user)人口普查(Census)数据是收集的默认数据，用户不能选择退出。
Microsoft还收集使用数据，其中包括发送的消息(number of messages sent)、呼叫(calls)和加入的会议(meetings joined)数量以及组织名称(name of the organization)。它还有助于跟踪错误，以便及时修复它们。它被称为错误(Error)报告数据。
阅读：(Read:) 如何在 Microsoft Teams 中创建私人团队和更改隐私(How to create a Private Team and change Privacy in Microsoft Teams)。
Microsoft Teams 用户活动报告(Microsoft Teams User Activity Report)
要查看和编辑Teams用户活动报告，您必须是Teams 服务管理员(Teams service admin)。要了解有关管理员角色和权限的更多信息，请访问 Teams 管理员角色以管理团队(access Teams administrator roles to manage a team)。
- 在Microsoft Teams管理中心的左侧导航窗格中，转到Analytics & reports > Usage reports。
- 从“报告”选项卡下的“查看报告(View reports)”(Report )选项卡中选择Teams 用户活动(Teams user activity )。
- 在数据范围(data range)选项卡下选择一个范围
- 单击运行(Run)报告。
解读Teams 用户活动报告(Teams User Activity Report)
可以查看过去7 天、30 天或 90 天(7 days, 30 days, or 90 days)的Teams 用户(Teams user)活动报告。该报告对用户的使用情况进行了细分。它提供了频道消息的详细信息、回复和发布消息、组织的会议详细信息和参加会议的详细信息。还可以提供上次活动、视频时间和屏幕共享活动的详细信息。
此报告对于公司管理员使用Teams(Teams)查看对员工活动的见解非常有用。管理员可以查看多达 19 种不同类型的用户活动数据。目前，用户无法从其各自的公司管理员那里选择退出此数据收集。尽管许多公司可能不知道此类数据的可用性。
Teams 用户(Teams user)数据存储在哪里？
Microsoft Teams在世界各地和多个司法管辖区运营，对数据处理方式有不同的标准。如果您想查看各个数据的物理存储位置，可以转到Microsoft 365 管理中心(Microsoft 365 admin center)。单击Settings > Organization profile，然后滚动到数据位置(Data Location)。
管理团队通知
在使用Teams时，在屏幕右下角不断收到多个通知可能会让人分心。
您可以通过单击团队(Teams)右上角的三个点，选择频道通知(Channel notifications)，然后完全关闭它们来收回控制权。您还可以通过选择“自定义”(“Custom”)来设置新规则。
您可能想要关闭“所有新帖子(All new posts)”并且可能还想要减少频道(Channel)提及，即当有人在频道中使用@频道(Channel)名称从“横幅和提要(Banner and feed)”标记您到“仅在提要中显示(Only show in feed)”时。
另一个干扰是当您被邀请参加预定的会议或中途离开会议但每次在正在进行的会议的聊天框中输入消息时仍会收到通知。
此问题的临时解决方案是将您的状态更改为“请勿打扰(Do not disturb)”。您可以通过单击团队(Teams)主页上的个人资料图片来执行此操作，单击“可用(Available)”并将其更改为“请勿打扰(Do not disturb)”。
您还可以通过转到Settings > Privacy”来管理优先级，单击“管理优先访问权限(Manage priority access)”并添加您想要通知的人的姓名。
阅读(Read)：Microsoft Teams 在会议期间崩溃或死机(Microsoft Teams crashes or freezes during meetings)。
Microsoft Teams 中的访问控制
Teams还为你提供了一种限制对Microsoft Teams的访问的方法，以便你有时间和空间来思考和工作。
您可以通过转到Settings > Privacy”并切换“阅读收据(Read receipts)”单选按钮来执行此操作。
您可以要求您的组织在您的帐户上启用多重身份验证(multi-factor authentication)并添加额外的保护层。一个强大的、唯一的密码和密码管理器是帐户保护所必需的。
如果您是特定团队的成员，您还可以设置私人频道，只允许对团队的某些成员进行有限访问。(private channels)在所选团队中，转到频道部分，然后单击三个点。转到“隐私(Privacy)”下的“添加频道(Add channel)” ，然后选择“隐私(Privacy)” 。
然后，您可以选择要添加到团队的相应人员 - 最多 250 人。只有频道创建者可以在私人频道中添加或删除人员。私人频道内共享的文件或消息无法被其外部的任何人访问。
随着向远程工作的转变， Microsoft Teams(Microsoft Teams)越来越受欢迎。工作人员现在需要在确保敏感数据完全安全的同时进行协作，并且不会滥用Teams 用户活动报告。(Teams user)上述建议将有助于确保您的数据安全，同时保持顺畅的通信。希望他们为你工作。
阅读下一篇(Read next)：Microsoft Teams 高内存和 CPU 使用率问题。(Microsoft Teams high memory and CPU usage issue.)
How Microsoft Teams tracks your activity and how to stop it
Microsoft 365 recently annоunced new feаtures to track prоduсtivity. It was aimed at monitoring data about workers but the feature lаunch backfired after people were made aware of the amount of user data collected by Microsoft Teams.
What data does Microsoft Teams collect?
Microsoft Teams collects three types of data i.e. Census, Usage, and Error reporting data. The census data is nothing but standard information about your device, operating system, and user language. It also generates a specific user ID which, is protected twice to avoid unnecessary linkage. Census data in the Teams user activity report is default data collected and cannot be opted out of by the user.
Microsoft also collects usage data which includes the number of messages sent, calls and meetings joined along with the name of the organization. It also assists in tracking errors so that they can be fixed in time. It is called Error reporting data.
Read: How to create a Private Team and change Privacy in Microsoft Teams.
Microsoft Teams User Activity Report
To view and edit a Teams user activity report, you must be a Teams service admin. To know more about admin roles and permissions, access Teams administrator roles to manage a team.
- In the left navigation pane of the Microsoft Teams admin center, go to Analytics & reports > Usage reports.
- Select Teams user activity from the View reports tab, under the Report tab.
- Select a range under the data range tab
- Click on Run report.
Interpreting the Teams User Activity Report
The Teams user activity report can be viewed over the last 7 days, 30 days, or 90 days. The report gives a breakdown of usage by the user. It gives details of channel messages, reply and post messages, organized meeting details, and participated in meeting details. One can also give details of the last activity, video time, and screen sharing activity.
This report is useful for company administrators to view insights into employee activity using Teams. Administrators can view up to 19 different types of user activity data. Presently, there is no way for users to opt-out of this data collection from their respective company administrators. Although many companies may not be aware of the availability of such data.
Where is the Teams user data stored?
Microsoft Teams operates across the world and in several jurisdictions with different standards for the way data is handled. In case you want to see where the individual data is physically stored, you can go to Microsoft 365 admin center. Click Settings > Organization profile, and then scroll to Data Location.
Managing Teams Notifications
While working on Teams, receiving several notifications with constant pinging in the bottom right of the screen can be quite a distraction.
You can take back the control by clicking on the three dots at the top right of the Teams, selecting Channel notifications, and turning them off completely. You can also set up new rules by selecting “Custom”.
You may want to turn off “All new posts” and may also want to reduce Channel mentions i.e. when someone tags you in a channel using @Channel name from “Banner and feed” to “Only show in feed“.
Another distraction is when you have been invited to a scheduled meeting or have left a meeting partway but still receiving notifications every time a message is typed into the chatbox of the ongoing meeting.
A temporary solution for this problem is to change your status to “Do not disturb”. You can do this by clicking on your profile picture on the main page of the Teams, click on “Available” and change it to “Do not disturb”.
You can also manage priority by going to Settings > Privacy, click on “Manage priority access” and add the names of the people from who you want notifications.
Read: Microsoft Teams crashes or freezes during meetings.
Access control in Microsoft Teams
Teams also provide you a way to limit access on Microsoft Teams so that you get time and space to think and work.
You can do this by going to Settings > Privacy and toggling the “Read receipts” radio button.
You can ask your organization to turn on the multi-factor authentication on your account and add an extra layer of protection. A strong, unique password and a password manager is necessary for account protection.
You can also set up private channels if you are a member of a specific team, allowing limited access to only certain members of the team. In the chosen team, go to the channels section, and click on the three dots. Go to Add channel, under Privacy, and select Privacy.
You can then select the respective people to add to the team – up to 250 people. Only a channel creator can add or remove people from a private channel. Files or messages shared within a private channel are not accessible to anyone outside it.
Microsoft Teams has gained popularity, with the shift to remote work. Workers now need to collaborate while ensuring sensitive data stays completely secure and the Teams user activity report is not misused. The above-mentioned suggestions will help keep your data secure while maintaining smooth communication. Hope they work out for you.
Read next: Microsoft Teams high memory and CPU usage issue.
