当您以后需要参考它们时,保留电子邮件的个人副本会派上用场。例如,您可能希望为您的下一份工作记录样本、保存您从事的项目或保留您收到的反馈。
您可以使用多种方法来备份您的工作电子邮件(back up your work emails)。其中之一是将其保存为PDF。如果这是一封工作电子邮件,您需要先咨询您的主管或 IT 部门,然后再将您的电子邮件存档,以避免任何法律后果。
无论您出于何种原因,我们都将通过几个简单的步骤向您展示如何将电子邮件另存为PDF。
如何将电子邮件另存为 PDF 文件(How to Save an Email as a PDF File)
本指南将说明如何在Gmail、Outlook或Mac邮件(Mail)应用程序上将电子邮件另存为PDF(PDFs)。
展望(视窗)(Outlook (Windows))
您可以使用这些步骤将电子邮件以PDF 格式(PDF)从Outlook保存到您的计算机或手机中。
- 打开要保存为PDF文件的电子邮件,然后选择文件(File)>打印(Print)。
- 在打印机(Printer)部分 下的下拉菜单中选择Microsoft Print to PDF 。
- 接下来,选择打印(Print)。
- 在“将打印输出另存为(Save Print Output As)”框中转到要保存PDF文件的文件夹。
- 您可以在文件名字(File Name)段中重命名文件,然后选择保存(Save)以使更改生效。
在Outlook的早期版本(2010 或更早版本)中,您需要将电子邮件保存为HTML文件,然后将其更改为PDF文件。
- 在电子邮件消息窗口中 选择文件(File)>另存为。(Save As)
- 转到另存为(Save As)框并找到要保存PDF文件的文件夹。在文件名字(File Name)段中重命名PDF文件,然后在保存类型(Save as Type)下拉菜单 中选择 HTML 。
- 选择Save,打开 Word 文档,选择File > Open,然后选择您之前保存 的HTML 文件。(file)
- 选择文件(File)>另存为(Save As),选择要保存文件的位置(location),然后在另存为(Save as)类型(Type)下拉菜单 中选择PDF 。
- 选择保存(Save)并检查您选择的文件夹中的PDF文件。
注意(Note):如果您使用的是Outlook 2007,您可能很难找到将电子邮件另存为PDF文件的选项。相反,您可以复制电子邮件,将其粘贴到Word文档中,然后将文档另存为PDF文件。该消息没有标题,但您可以手动将其键入Word文档。(Word)
展望 (Mac)(Outlook (Mac))
如果您在 Mac 上使用Outlook并(Mac)希望(Outlook)将电子邮件另存为PDF文件,则这些步骤会略有不同。
- 在Outlook中打开要另存为PDF的电子邮件,然后选择文件(File)>打印(Print)。
- 接下来,在PDF下拉菜单中选择另存为 PDF 。(Save as PDF)
- 输入要保存的 PDF 的文件名。(file name)
- 选择位置旁边的箭头,然后(Where)转到要保存PDF文件的文件夹。
- 接下来,选择保存(Save)。
邮件应用 (Mail App )
邮件(Mail)应用程序适用于 macOS 和 iOS 设备用户。您还可以将来自Mail应用程序的电子邮件信息保存为Mac或 iPhone/iPad上的PDF文件。
苹果电脑(Mac)
如果您想将电子邮件另存为PDF以在其他地方使用或存储以供将来参考,请使用以下步骤。
- 打开邮件(Mail)应用程序并选择要保存为 PDF 文件的电子邮件对话。(email conversation)
- 选择文件(File)>导出为 PDF(Export as PDF)以将电子邮件另存为 PDF 文件。
iOS (iPhone/iPad)
如果您在 iOS 设备上使用邮件(Mail)应用程序,您仍然可以将电子邮件保存为PDF文件。
- 打开 iPhone/iPad 上的邮件(Mail)应用程序,选择要保存的电子邮件。
- 点击底部箭头(arrow)。
- 接下来,从菜单中点击打印。(Print)
- 将出现打印文档屏幕。现在,您必须通过从中心向外捏来放大电子邮件。
- 执行此操作时,将出现一个新屏幕,将电子邮件转换为PDF。您现在(All)要做的就是共享PDF。点击屏幕右上角的分享(Share)。
- 接下来,点击共享菜单(Share Menu)中的保存到文件(Save to Files)。
- 选择一个文件夹并点击保存(Save)。
或者,您可以使用快捷方式(Shortcuts)应用程序将电子邮件保存为PDF文件。
- 在 iPhone/iPad 上打开快捷方式,然后点击(Shortcuts)制作 PDF(Make PDF)快捷方式旁边的三个点。
- 点击屏幕右上角的三个点(three dots),然后将Show in Share Sheet选项切换为On。
邮箱(Gmail)
如果您使用Gmail作为您的默认电子邮件应用程序,您可以将您的电子邮件信息保存为您的计算机或移动设备上的PDF文件。(PDF)
视窗(Windows)
如果您在Windows 10 PC上使用Gmail,则可以通过几个快速步骤将电子邮件保存为PDF文件。
- 打开电子邮件,然后选择回复(Reply)图标 旁边的更多(三个点)。(More)
- 接下来,选择打印(Print)。
注意(Note):如果要打印整个电子邮件线程,请选择全部打印(Print)。
- 在出现的打印对话框中,选择Microsoft Print to PDF作为打印目的地。
注意(Note):如果您没有看到打印对话框,请 选择Ctrl + P
- 选择打印(Print)。
苹果电脑(Mac)
在Gmail中将电子邮件另存为PDF的步骤与(PDF)Mac上的Windows略有不同。
- 打开电子邮件并选择更多(More)(三个点)
- 选择打印(Print)。
- 选择PDF下拉菜单,然后选择Save as PDF。
- 接下来,选择要保存PDF文件的文件(PDF)夹(folder),然后选择Save。
安卓(Android)
如果您有Android设备并使用Gmail应用程序,则可以将电子邮件作为PDF文件保存到您的手机或平板电脑。
- 在Gmail(Gmail)中打开电子邮件对话,然后选择更多(More)(三个点)>打印(Print)。
- 接下来,点击右上角的下拉箭头(drop-down arrow)。
- 点击另存为 PDF(Save as PDF)。
- 接下来,点击PDF或打印图标。
- 选择一个位置来保存您的PDF文件。
iOS
在iOS 版Gmail中,您可以将电子邮件保存或打印为PDF文件。
- 在Gmail(Gmail)中打开电子邮件,然后点击更多(More)(三个点)。
- 点击打印(Print)。
- 接下来,点击AirPrint。
- 捏合并放大您在“打印机(Printer) 选项(Options)”屏幕中看到的页面缩略图,将您的电子邮件信息转换为PDF。
- 在 PDF 预览屏幕中点击共享。(Share)
- 接下来,点击保存到文件(Save to Files)以在本地保存您的 PDF。
将这些电子邮件作为文件保存以备将来使用(Keep Those Emails as Documents for Future Use)
将您的电子邮件信息保存为PDF文件是一种方便的备份、共享特定信息或使它们易于访问的方式。
查看有关如何编辑 PDF(edit a PDF)、将 PDF 转换为 Word 文件(convert a PDF to a Word file)或将 PDF 插入 Word 文档的更多指南。(insert your PDF into a Word document.)
(Was)本指南有帮助吗?在评论中与我们分享。
How to Save an Email as a PDF File
Keeping a personal copy оf your emails can come in handy when you need to refer to them later. For example, you may wish to document samples for your next job, save projects you worked on, or retain feedback you received.
There are several methods you can use to back up your work emails. One of them is to save it as a PDF. If it’s a work email, you’ll need to check with your supervisor or IT department before making archives of your email just to avoid any legal ramifications.
Whatever your reason, we’ll show you how to save an email as a PDF in a few easy steps.
How to Save an Email as a PDF File
This guide will explain how to save emails as PDFs on Gmail, Outlook, or Mail app for Mac.
Outlook (Windows)
You can save an email as a PDF from Outlook to your computer or phone using these steps.
- Open the email message you want to save as a PDF file and then select File > Print.
- Select Microsoft Print to PDF in the drop-down menu under the Printer section.
- Next, select Print.
- Go to the folder you want to save the PDF file in the Save Print Output As box.
- You can rename the file in the File Name field and then select Save to effect the changes.
In previous versions of Outlook (2010 or earlier), you need to save the email message as an HTML file and then change it to a PDF file.
- Select File > Save As in the email message window.
- Go to the Save As box and find the folder where you want to save the PDF file. Rename the PDF file in the File Name field and select HTML in the Save as Type drop-down menu.
- Select Save, open a Word document, select File > Open, and then select the HTML file you saved earlier.
- Select File > Save As, choose a location you want to save the file, and then select PDF in the Save as Type drop-down menu.
- Select Save and check for the PDF file in the folder you selected.
Note: If you’re using Outlook 2007, you may have a hard time finding the option to save an email as a PDF file. Instead, you can copy the email message, paste it into a Word document, and then save the document as a PDF file. The message won’t have a header, but you can type it into the Word document manually.
Outlook (Mac)
The steps are slightly different if you’re using Outlook on a Mac and want to save an email as a PDF file.
- Open the email message you want to save as a PDF in Outlook and select File > Print.
- Next, select Save as PDF in the PDF drop-down menu.
- Enter the file name for the PDF you want to save.
- Select the arrow next to Where and go to the folder that you want to save your PDF file.
- Next, select Save.
Mail App
Mail app is available for macOS and iOS device users. You can also save an email message from the Mail app as a PDF file on your Mac or iPhone/iPad.
Mac
If you want to save an email as a PDF to use elsewhere or store it for future reference, use these steps.
- Open the Mail app and select the email conversation(s) you want to save as a PDF file.
- Select File > Export as PDF to save the email as a PDF file.
iOS (iPhone/iPad)
If you use the Mail app on your iOS device, you can still save an email as a PDF file.
- Open the Mail app on your iPhone/iPad, select the email message you want to save.
- Tap the bottom arrow.
- Next, tap Print from the menu.
- The print document screen will appear. Now, you have to zoom in on the email message by pinching outward from the center.
- When you do this, a new screen will appear will the email converted into a PDF. All you have to do now is share the PDF. Tap Share at the upper right side of the screen.
- Next, tap Save to Files in the Share Menu.
- Select a folder and tap Save.
Alternatively, you can use the Shortcuts app to save email messages as PDF files.
- Open Shortcuts on your iPhone/iPad and tap the three dots next to the Make PDF shortcut.
- Tap the three dots at the top right side of the screen and then toggle the Show in Share Sheet option to On.
Gmail
If you use Gmail as your default email app, you can save your email message as a PDF file on your computer or mobile device.
Windows
If you’re using Gmail on a Windows 10 PC, you can save an email message as a PDF file in a few quick steps.
- Open the email message and select More (three dots) next to the Reply icon.
- Next, select Print.
Note: If you want to print an entire email thread, select Print all.
- In the print dialog that appears, select Microsoft Print to PDF as the print destination.
Note: Select Ctrl + P if you don’t see the printing dialog
- Select Print.
Mac
The steps to save an email as a PDF in Gmail are slightly different from Windows on a Mac.
- Open the email message and select More (three dots)
- Select Print.
- Select the PDF drop-down menu and then select Save as PDF.
- Next, select a folder where you’ll save your PDF file and then choose Save.
Android
If you have an Android device and use the Gmail app, you can save an email message as a PDF file to your phone or tablet.
- Open the email conversation in Gmail and select More (three dots) > Print.
- Next, tap the drop-down arrow at the top right side.
- Tap Save as PDF.
- Next, tap the PDF or Print icon.
- Select a location to save your PDF file.
iOS
In Gmail for iOS, you can save or print an email as a PDF file.
- Open the email message in Gmail and tap More (three dots).
- Tap Print.
- Next, tap AirPrint.
- Pinch and zoom in over the thumbnails of the pages you see in the Printer Options screen to convert your email message to PDF.
- Tap Share in the PDF preview screen.
- Next, tap Save to Files to save your PDF locally.
Keep Those Emails as Documents for Future Use
Saving your email messages as PDF files is a convenient way of backing up, sharing specific messages, or just making them easily accessible.
Check out more guides on how to edit a PDF, convert a PDF to a Word file, or insert your PDF into a Word document.
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