我们现在使用的纸张可能比以往任何时候都多，尽管处理数字文档更容易、更快、更便宜。因此，将这些纸质遗物扫描到您的Windows计算机中并回收纸张。

我应该使用什么文件类型？^{(What File Type Should I Use?)}

大多数扫描应用程序可以将文件保存为一种或多种格式： 

• BMP：也称为位图，这是一种较旧的图像文件类型，很少使用。
• TIFF： 当您需要高分辨率时，最好使用TIFF和TIF文件类型。^(TIF)如果您想制作高质量的扫描件，请使用此选项。 
• JPEG：很多人都熟悉JPEG或JPG文件格式。它允许以较小的文件大小保存扫描。但是，有一些质量损失。
• PNG：与其他文件相比， ^(PNG:)PNG文件类型相对较新，导致文件大小比JPG^(JPGs)稍大，但质量几乎与原始文件相同。如果有疑问，请选择PNG。
• PDF： Adobe 的便携式文档文件类型最适合用于需要任何人在屏幕或纸张上阅读的扫描文本。这是扫描图片^{(scanning pictures)}的错误选择，因为文件很大，并且不能很好地转换为网络。

使用 Windows 扫描应用程序将文档扫描到 Windows^{(Scan Documents into Windows with Windows Scan App)}

大多数打印机最好的部分是扫描仪^(scanner)。这也是将文档扫描到Windows中最常用的方法。它的工作原理会因扫描仪而异。

扫描仪，就像一体机打印机一样，有一个平板或文档进纸器（有时两者都有）。

1. 要开始新的扫描，请将文档面朝下放在平板上或面朝下放在文档进纸器中。确切的方向取决于您的打印机型号。

1. 打开Microsoft 扫描应用程序^{(Microsoft Scan App)}。一体机打印机将显示在扫描仪^(Scanner)下方。将Source^{(Source )}保留为Auto-configured。在文件类型^{(File type )}下拉列表 中选择所需的文件类型。

1. 在文件类型^{(File type )}下拉菜单 下选择显示更多。^{(Show more)}

您可以通过选择Scans来设置结果文件的保存位置。如果您将其留在Scans，它可能会转到您的Pictures > Scans文件夹。如果不存在，它将创建Scans文件夹。^(Scans)

1. 选择扫描^{(Scan )}按钮开始扫描。 

1. 有一个扫描进度窗口。根据扫描项目的大小，这可能需要几秒钟到几分钟的时间。

1. 扫描完成后，它会显示文件名，如黄色矩形所示。要立即查看扫描的文件，请选择查看^{(View )}按钮。它将在文件类型的默认图像查看器中打开。否则，选择关闭^(Close)。

使用 Windows 传真和扫描扫描到 Windows^{(Scan to Windows with Windows Fax and Scan)}

是的，Windows 传真^{(Windows Fax)}和扫描^(Scan)仍然可用。虽然它是较旧的软件，但它确实允许对扫描进行更多控制。 

1. 要开始新的扫描，请将文档面朝下放在平板上或面朝下放在文档进纸器中。选择新扫描^{(New Scan )}以开始该过程。

1. 在“新建扫描”^{(New Scan )}窗口中，有几个扫描选项。您可以更改为不同的扫描仪，创建扫描配置文件，并在平板^(Flatbed)和文档进纸器^{(Document Feeder)}之间选择作为来源。您还可以将颜色格式设置为彩色、黑白或灰度。然后选择文件类型DPI并调整亮度和对比度。选择“预览^{(Preview )}”按钮查看扫描结果，然后根据需要更改设置。 

1. 准备就绪后，单击扫描^(Scan)。根据设置，扫描可能需要一些时间。

1. 扫描的文档显示在大预览区域中。通过单击突出显示要保存的扫描，然后选择^(Highlight)另存为^{(Save as)}。

1. 在Windows^(Windows)中导航到您要保存扫描的位置。此步骤允许您选择不同的文件格式。从TIFF、BMP、GIF或PNG中选择，然后选择保存^(Save)。

使用 iPhone 将文档扫描到 Windows 中^{(Scan Documents into Windows with an iPhone)}

您不需要Apple iPhone 的特殊应用程序即可扫描文档。它作为Notes^(Notes)应用程序的一部分内置于 iOS 中。要共享到Windows，您需要Teams或OneDrive帐户，并在 iPhone 上注册。如果您不这样做，您也可以通过电子邮件将其发送给自己。

1. 打开笔记^(Notes)应用程序。

1. 选择新笔记图标。

1. 选择相机图标，然后选择扫描文档^{(Scan Documents)}。

1. 将相机对准文档进行扫描并获得尽可能清晰的图像。准备好后，点击圆圈进行扫描。

1. 扫描图像周围会有一个矩形。点击^(Tap)并按住每个角的圆圈，使矩形适合要扫描的文档。握住一个圆圈时，它会放大并给出该角落的放大视图，以进行精确扫描。准备就绪后，选择继续扫描^{(Keep Scan )}以继续。

1. 按照步骤 4 和 5，可以扫描另一个文档并将其添加到同一笔记中。完成扫描后，点击保存^(Save)。

1. 还有另一个机会来确认扫描是否良好。如果它很好，请点击完成^(Done)。

1. 选择三点菜单。

1. 在滑入式菜单中，选择共享笔记^{(Share Note)}。

1. 选择OneDrive或Teams以将扫描共享为PDF文件。现在在您的Windows设备上打开^(Windows)OneDrive或Teams并检索扫描的文件。

使用 Google Drive 将文档扫描到 Windows^{(Scan Documents into Windows with Google Drive)}

较旧的Android版本可以直接从相机应用程序扫描文档。在最近的版本中，扫描已移至Google Drive应用程序中。 

1. 打开Google Drive应用并选择右下角附近的加号按钮 ( +

1. 在滑入式菜单中，选择扫描^(Scan)。

1. 放置手机摄像头以根据需要捕获文档，然后点击带有复选标记的扫描按钮进行捕获。

1. 它会自动选择PDF文档类型。要扫描更多页面，请选择左下角的加号图标，此处显示的周围有一个黄色矩形。准备就绪后，选择保存^(Save)。

1. 在“保存到云端硬盘”^{(Save to Drive )}屏幕中，您可以更改文档标题、要使用的帐户以及保存扫描的文件夹。它默认为My Drive。 

要保存到云端硬盘中的另一个文件夹，^(Drive)请点击我的云端硬盘^{(My Drive )}并导航到所需位置，然后点击选择^(Select)。应用程序返回“保存到云端硬盘”^{(Save to Drive )}屏幕。点击保存^(Save)。

1. 如果您的Windows计算机上有^(Windows)Google Drive应用程序，它几乎会立即同步，您可以在Google Drive文件夹下的Windows 文件资源管理器^{(Windows File Explorer)}中获取该文件。要将扫描件发送到您的Windows计算机，请选择文档的三点菜单。

1. 选择共享^(Share)。

1. 通过Outlook发送电子邮件，或将其共享到OneDrive或OneNote。然后可以通过其中一个应用程序在您的Windows设备上访问它。

使用 Office 应用程序将文档扫描到 Windows^{(Scan Documents into Windows with the Office App)}

您可以将Microsoft Office应用程序用作^{(Microsoft Office)}Android和 iOS 设备上的扫描应用程序。微软^(Microsoft)也有以相同方式工作的Lens应用程序。^(Lens)如果您有Microsoft 365许可证，请使用Office应用，因为它可以做的不仅仅是扫描。

1. 打开Office应用并选择加号按钮以获取快速捕获^{(Quick Capture )}菜单。

1. 在新菜单中，选择扫描^(Scan)。

1. 将相机放在文档上方。Office将自动检测它的边缘。点击白色圆圈以捕获它。

1. 如果需要，通过将手指放在任何手柄上并四处移动来调整边框。选择确认^(Confirm)。

1. 选择完成^{(Done )}以开始保存扫描。

1. 选项^(Options)允许选择文件格式。它可以是图像、PDF或Word文档。您可以更改文件大小^{(File Size)}，但请注意质量也会发生变化。要保存到Windows，请选择您的OneDrive。它将与Windows 计算机上的OneDrive > Documents文件夹同步。^(Documents)

使用 Office 应用程序将扫描的文档传输到 Windows^{(Transfer Scanned Documents into Windows with the Office App)}

当您想要扫描文档并在不属于您的计算机上访问它时， Office扫描程序还有另一个方便的功能。^(Office)传输文件^{(Transfer Files )}操作可以做到这一点，您甚至不需要USB端口或电缆。

1. 在 Office 应用中，点击“操作^{(Actions )}”按钮。

1. 向下滚动到共享文件^{(Share files )}部分并选择传输文件^{(Transfer Files)}。

1. 在计算机上的浏览器中，转至transfer.office.com，登录，然后选择发送^(Send)。

1. 在手机上，点击准备扫描^{(Ready to Scan)}。

1. 当转移网站打开时，它将显示一个二维码。 

1. 用手机扫描二维码。

1. 电话（左侧）和网站（右侧）将显示代码。如果代码匹配，请在手机和网络浏览器上选择配对。^{(Pair )}

1. 在手机上，选择要传输的文件，然后选择屏幕右上角附近的复选标记。您会看到 Web 浏览器正在等待。

1. 传输发生时，文件将下载到浏览器的默认下载文件夹。您还将在网络浏览器中看到它。如果您想再次下载它，请将鼠标悬停在“已接收^{(Received )}”上，它会变成一个下载按钮。如果您忘记了某些内容，请返回手机并选择发送更多文件^{(Send More Files)}。

1. 请记住^(Remember)转到计算机的浏览器并选择已连接，^{(Connected, )}然后断开电话^{(Disconnect Phone )}以确保您的电话安全。

有几个适用于Windows、iOS 和Android的扫描程序，但为什么不使用我们介绍过的内置扫描应用程序呢？它们已经存在，我们相信您会喜欢使用这些方法来节省文件和时间。

How Do You Scan a Document to Your Windows Computer

We probably use more paper now than ever, eνen though it’s easier, faster, and cheaper to deal with digital documents. So scan those pаper relics into your Windows computer and recуcle the paper.

What File Type Should I Use?

Most scan apps can save the file in one or more formats: 

• BMP: Also known as bitmap, this is an older image file type that’s seldom used.
• TIFF: TIFF and TIF file types are best when you need high resolution. Use this one if you want to make high-quality prints of the scan. 
• JPEG: Many people are familiar with the JPEG or JPG file format. It allows for saving scans with a smaller file size. However, there is some loss of quality.
• PNG: Relatively new compared to the others, PNG filetype results in file size a bit larger than JPGs, yet the quality is almost the same as the original file. If in doubt, choose PNG.
• PDF: Adobe’s portable document file type is best used for scanned text that needs to be readable by anyone on a screen or paper. It’s a bad choice for scanning pictures as the file size will be large, and it doesn’t translate to the web well.

Scan Documents into Windows with Windows Scan App

The best part of most printers is the scanner. It’s also the most common way to scan documents into Windows. How this works will differ a little from scanner to scanner.

Scanners, like those on all-in-one printers, have a flatbed or document feeder (sometimes both).

1. To start a new scan, place the document face down on the flatbed or facedown in the document feeder. The exact orientation depends on your model of printer.

1. Open the Microsoft Scan App. The all-in-one printer will be shown under Scanner. Leave the Source as Auto-configured. Choose the desired file type in the File type dropdown. 

1. Select Show more under the File type dropdown. 

You can set where the resulting file will be saved by selecting Scans. If you leave it at Scans, it’s likely going to your Pictures > Scans folder. It will create the Scans folder if one doesn’t exist.

1. Select the Scan button to start the scanning. 

1. There’s a scanning progress window. Depending on the size of the scanned item, this may take a few seconds to a few minutes.

1. When the scan is finished, it will show you the file name, as shown in the yellow rectangle. To view the scanned file immediately, select the View button. It will open in the default image viewer for the file type. Otherwise, choose Close.

Scan to Windows with Windows Fax and Scan

Yes, Windows Fax and Scan is still available. Although it’s older software, it does allow for more control over the scan. 

1. To start a new scan, place the document face down on the flatbed or facedown in the document feeder. Select New Scan to begin the process.

1. In the New Scan window, there are several scanning options. You can change to a different scanner, create scanning profiles, and choose between Flatbed and Document Feeder as the source. You also can set the color format as color, black and white, or grayscale. Then select the file type, DPI, and adjust the brightness and contrast. Select the Preview button to see what the scan will look like, then change the settings as needed. 

1. When ready, click Scan. Depending on the settings, the scan may take a little time.

1. The scanned document is shown in the large preview area. Highlight the scan to be saved by single-clicking on it, then select Save as.

1. Navigate to where you’d like to save the scan in Windows. This step allows you to select a different file format. Choose from TIFF, BMP, GIF, or PNG, then choose Save.

Scan Documents into Windows with an iPhone

You don’t need a special app for the Apple iPhone to scan documents. It’s built into iOS as part of the Notes app. To share to Windows, you’ll need either a Teams or OneDrive account and have that registered on the iPhone. If you don’t, you can email it to yourself as well.

1. Open the Notes app.

1. Select the new note icon.

1. Select the camera icon and then Scan Documents.

1. Point the camera at the document to scan and get the image as clear as possible. When ready, tap the circle to take the scan.

1. There will be a rectangle around the scanned image. Tap and hold the circles at each corner to fit the rectangle to the document to be scanned. When holding a circle, it enlarges and gives a magnified view of that corner for precision scanning. When ready, select Keep Scan to proceed.

1. Another document can be scanned and added to the same note by following steps 4 and 5. When done scanning, tap Save.

1. There’s another chance to confirm the scan is good. If it’s good, tap Done.

1. Select the three-dots menu.

1. In the slide-in menu, select Share Note.

1. Select either OneDrive or Teams to share the scan as a PDF file. Now open OneDrive or Teams on your Windows device and retrieve the scanned file.

Scan Documents into Windows with Google Drive

Older Android versions could scan documents directly from the camera app. In recent versions, scanning has been moved into the Google Drive app. 

1. Open the Google Drive app and select the plus button (+) near the bottom-right corner.

1. In the slide-in menu, select Scan.

1. Position the phone camera to capture the document as you’d like, then tap the scan button with the checkmark to make the capture.

1. It automatically chooses the PDF document type. To scan more pages, select the plus icon in the bottom left, shown here with a yellow rectangle around it. When ready, select Save.

1. In the Save to Drive screen, you can change the document title, which account to use, and what folder to save the scan. It defaults to My Drive. 

To save to another folder within Drive, tap My Drive and navigate to the desired spot and tap Select. The app returns to the Save to Drive screen. Tap Save.

1. If you have the Google Drive app on your Windows computer, it will sync almost immediately, and you can get the file in Windows File Explorer under the Google Drive folder. To send the scan to your Windows computer, select the three-dots menu for the document.

1. Select Share.

1. Email it through Outlook, or share it to OneDrive or OneNote. Then it’s accessible on your Windows device through one of those apps.

Scan Documents into Windows with the Office App

You can use the Microsoft Office app as a scanning app on Android and iOS devices. Microsoft also has the Lens app that works in the same manner. If you have a Microsoft 365 license, go with the Office app because it can do much more than just scanning.

1. Open the Office app and select the plus-sign button to get the Quick Capture menu.

1. In the new menu, select Scan.

1. Position the camera over the document. Office will automatically detect the edges of it. Tap the white circle to capture it.

1. If needed, adjust the borders by holding your finger on any of the handles and moving it around. Select Confirm.

1. Select Done to begin saving the scan.

1. Options allow for selecting the file format. It can be an image, PDF, or Word document. You can change the File Size, but note that quality will also change. To save to Windows, select your OneDrive. It will sync with OneDrive > Documents folder on your Windows computer.

Transfer Scanned Documents into Windows with the Office App

The Office scan program has another handy feature when you want to scan a document and access it on a computer that isn’t yours. The Transfer Files action can do that, and you don’t even need a USB port or cable.

1. In the Office app, tap the Actions button.

1. Scroll down to the Share files section and select Transfer Files.

1. In a browser on the computer, go to transfer.office.com, sign in, and then select Send.

1. On the phone, tap Ready to Scan.

1. When the transfer website opens it will show a QR code. 

1. Scan the QR code with the phone.

1. The phone (on the left) and the website (on the right) will show a code. If the code matches, select Pair on the phone and web browser.

1. On the phone, select the file or files you want to transfer and then select the checkmark near the top-right of the screen. You’ll see that the web browser is just waiting.

1. When the transfer happens, the file will get downloaded to the browser’s default download folder. You’ll also see it in the web browser. Should you want to download it again, mouse over Received and it becomes a download button. If you forgot something, go back to the phone and select Send More Files.

1. Remember to go to the computer’s browser and select Connected, then Disconnect Phone to keep your phone secure.

There are several scan programs for Windows, iOS, and Android, but why not use the built-in scan apps we’ve covered? They’re already there, and we’re sure you’ll enjoy using these methods to save files and time.

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