即使世界每年都变得更加数字化，但实体邮件仍然是与他人交流的重要方式——尤其是对于企业而言。Google Apps套件提供了大量工具和插件，可帮助您简化创建信封的过程。您只需要一台打印机、一台Windows或Apple PC以及访问Google Chrome等浏览器或 iOS 和Android应用程序。
以下是使用Google 文档(Google Docs)打印信封的方法。
如何使用 Google Docs 打印信封(Envelopes Using Google Docs)
Google Docs有几个信封插件(add-ons for Google Docs)，可让您创建和打印信封。对于本教程，我们将使用邮件合并插件(Mail Merge add-on)。
注意：Mail Merge可让您在免费试用版中执行 20 次合并，最多可合并 30 行。
第 1 步：打开您的文档
通过转到Google Docs网络应用程序（或智能手机应用程序）并单击New Google(New Google Doc) Docs打开Google Docs文档。
第 2 步：打开邮件合并(Mail Merge)并选择信封大小(Choose Envelope Size)
如果您还没有Mail Merge插件，您可以按照以下步骤安装它。如果已安装，请跳至步骤 5。
- 单击(Click Extensions)工具栏中的扩展，然后选择Add-ons > Get Add-ons。
- 在Google Docs插件菜单中，显示“搜索(Search)应用程序”，输入Mail Merge。从列表中
选择邮件合并。(Select Mail Merge)
- 单击(Click)邮件合并(Mail Merge)应用程序并选择安装(Install)。
- 选择继续(Select Continue)，然后确认您的帐户并授予邮件合并(Mail Merge)所需的权限。
- 安装后单击Extensions > Mail Merge > Envelopes。或者，从侧边栏中选择邮件合并(Mail Merge)，然后选择信封(Envelopes)。
- 等待(Wait)弹出窗口加载，然后从下拉菜单中选择信封大小或设置自定义页面大小。(Envelope)单击保存(Click Save)以完成。
注意：如果您无法通过这种方式创建信封模板，请选择File > Page Setup。在这里，您可以在进行下一步之前
设置方向(Orientation)和纸张尺寸。(Paper)
第 3 步：自定义您的信封
下一步是编辑您的文档以添加必填字段，包括收件人地址和您的退货地址。为此，请像在普通文档中一样使用Google 文档编辑工具。(Google Docs editing tools)例如：
注意：添加(Add)自定义字体、颜色和品牌以个性化您的信封。
第 4 步：添加合并字段
如果您要打印邮寄列表中的一系列信封，您可以通过创建Google 文档(Google Docs)信封模板（而不是向每个信封添加单独的详细信息）来添加合并字段以加快处理速度。为此：
- Click Extensions > Mail Merge > Start。
- 选择打开电子表格。
- 选择您的Google 表格(Google Sheet)。如果它没有出现在下拉菜单中，请选择Google Drive并使用搜索框查找文档。如果您使用Microsoft Excel创建电子表格，则可以轻松地将其转换为Google Sheet。
- 将光标放在要插入合并字段的位置。在合并字段(Merge Field)下拉列表中，选择您要添加的字段（例如，收件人姓名(Recipient Name)）。单击添加(Click Add)。
- 完成后，在“合并(Merge)到”下拉框中选择“字母”。(Letters)然后点击合并(Merge)。
- 邮件合并(Mail Merge)将显示您要创建的信封数量。如果正确，请
单击是。(Click)
- 您的信封将根据电子表格中的值生成。
第 5 步：打开新文档(New Document)并打印(Print)
完成该过程后，打开信封文档。这将在列表中显示所有新创建的信封。仔细检查所有内容的格式是否正确。
如果是这样，是时候打印了：
- 选择文件 > 打印。
- 选择更多设置(Select More Settings)并确保纸张尺寸(Paper Size)和其他设置正确。
- 选择打印。
发送邮件从未如此简单
通过本教程，您应该能够轻松打印任意数量的信封。我们使用Mail Merge，因为它是最流行和最知名的Google Docs插件之一。但是，如果您使用免费试用版并发现定价过高，则有很多免费选项。
How to Print on an Envelope Using Google Docs
Even as the world becomes more digital every year, physical mail remains an important way to communicate with otherѕ — especially for businesses. The Google Apps suite has a great selection of tools and аdd-ons that can help you streamline the process of creating envelopes. All you nеed is a prіnter, a Windows or Apple PC, and access to a browser like Googlе Chrome, or the iОS and Andrоid аpps.
Here’s how you can print envelopes using Google Docs.
How to Print Envelopes Using Google Docs
There are several envelope add-ons for Google Docs that enable you to create and print envelopes. For this tutorial, we will be using the Mail Merge add-on.
Note: Mail Merge will enable you to perform 20 merges of up to 30 rows in their free trial.
Step 1: Open Your Document
Open a Google Docs document by going to the Google Docs web app (or smartphone app) and clicking New Google Doc.
Step 2: Open Mail Merge and Choose Envelope Size
If you don’t have the Mail Merge add-on yet, you can install it with the following steps. If it’s already installed, skip to step 5.
- Click Extensions in the toolbar, then select Add-ons > Get Add-ons.
- In the Google Docs add-ons menu, where it says “Search apps” type Mail Merge. Select Mail Merge from the list.
- Click the Mail Merge app and select Install.
- Select Continue then confirm your account and give Mail Merge the permissions it requires.
- Once installed click Extensions > Mail Merge > Envelopes. Alternatively, select Mail Merge from the sidebar and select Envelopes.
- Wait for the pop-up to load, then select your Envelope Size from the drop-down menu or set a custom page size. Click Save to finalize.
Note: If you can’t create an envelope template this way, select File > Page Setup. Here, you can set the Orientation and Paper size before moving to the next step.
Step 3: Customize Your Envelope
The next step is to edit your document to add the required fields, including the recipient’s address and your return address. To do so, use the Google Docs editing tools as you would in a normal document. For example:
Note: Add custom fonts, colors, and branding to personalize your envelope.
Step 4: Add Merge Fields
If you’re printing a series of envelopes from a mailing list, you can add merge fields to speed up the process by creating a Google Docs envelope template (rather than adding individual details to each envelope). To do so:
- Click Extensions > Mail Merge > Start.
- Select Open Spreadsheet.
- Select your Google Sheet. If it doesn’t appear in the drop-down menu, select Google Drive and use the search box to locate the document. If you used Microsoft Excel to create the spreadsheet, you can easily convert this to a Google Sheet.
- Place your cursor where you’d like to insert a merge field. In the Merge Field drop-down, select the field you’d like to add (e.g., Recipient Name). Click Add.
- When you’re done, select Letters in the Merge To drop-down box. Then click Merge.
- Mail Merge will display how many envelopes you want to create. Click Yes if this is correct.
- Your envelopes will be generated according to the values from your spreadsheet.
Step 5: Open the New Document and Print
Once the process is completed, open the envelope document. This will show all of your newly created envelopes in a list. Double-check that everything is formatted correctly.
If so, it’s time to print:
- Select File > Print.
- Select More Settings and ensure that the Paper Size and other settings are correct.
- Select Print.
Sending Mail Has Never Been Easier
With this tutorial, you should be able to easily print as many envelopes as you would like. We used Mail Merge as it’s one of the most popular and well-known Google Docs add-ons. However, there are plenty of free options if you use the free trial and find the pricing too steep.
