如果您以前从未使用过Google Docs,那么您将错过您可能想要的功能最丰富、最方便的基于云的文字处理器之一。
Google Docs让您可以像在Microsoft Word中一样编辑文档,在线或离线时使用浏览器,以及使用Google Docs移动应用程序在移动设备上编辑文档。
有很多有用的功能需要学习。因此,如果您有兴趣学习如何使用Google 文档(Google Docs),我们将介绍基本技巧以及您可能不知道的一些更高级的功能。
Google 文档登录
当您第一次访问Google 文档页面(Google Docs page)时,如果您尚未登录您的Google帐户,则需要选择一个Google帐户来使用。
如果您没有看到要使用的帐户,请选择使用另一个帐户(Use another account)。如果您还没有Google帐户,请注册一个(sign up for one)。
登录后,您会在顶部功能区的左侧看到一个空白图标。(Blank)选择此项以开始从头开始创建新文档。
请注意,顶部功能区还包含您可以使用的有用的Google 文档模板(Google Docs templates),因此您不必从头开始。要查看整个模板库,请选择此功能区右上角的模板库。(Template gallery)
这将带您进入可供您使用的整个Google 文档模板库。(Google Docs)这些包括简历、信件、会议记录(meeting notes)、时事通讯、法律文件等。
如果您选择这些模板中的任何一个,它将使用该模板为您打开一个新文档。如果您知道要创建什么但不确定如何开始,这可以节省大量时间。
在 Google Docs 中格式化文本
在Google Docs(Google Docs)中格式化文本与在Microsoft Word中一样简单。与Word不同,顶部的图标功能区不会根据您选择的菜单而改变。
在功能区中,您将看到执行以下所有格式选项的选项:
- 粗体、斜体、颜色和下划线
- 字体大小和样式(Font size and style)
- 标题类型
- 一个文本高亮工具
- 插入网址链接
- 插入评论
- 插入图像
- 文本对齐
- 行间距
- 列表和列表格式
- 缩进选项
有一些非常有用的格式选项仅通过浏览功能区并不明显。
如何在 Google Docs 中删除线(How to Strikethrough in Google Docs)
有时您想在文本上画一条线。这可能有多种原因。但是,您会注意到删除线不是功能区中的选项。
要在Google Docs中添加删除线,请突出显示要删除的文本。然后选择“格式(Format)”菜单,选择“文本(Text)”,然后选择“删除线(Strikethrough)” 。
现在您会注意到您突出显示的文本有一条穿过它的线。
如何在 Google Docs 中使用上标和下标(How to Use Superscript and Subscript in Google Docs)
您可能已经注意到,在上面的同一个菜单中,有一个选项可以将文本格式化为上标或下标(superscript or subscript)。
使用这两个功能需要一个额外的步骤。例如,如果你想在文档中写一个指数,比如 X 的 2 次方,你需要输入 X2,然后首先突出显示 2,以便格式化它。
现在选择Format菜单,选择Text,然后选择Superscript。
您会看到现在“2”被格式化为指数(上标)。
如果您希望 2 在底部格式化(下标),那么您需要从“格式(Format)” > “文本(Text)”菜单中选择“下标”。(Subscript)
它使用起来很简单,但确实需要在菜单中进行一些额外的点击才能实现它。
在 Google Docs 中格式化文档
除了用于缩进或左/右对齐文本块和调整行距的功能区栏选项外,还有一些其他有用的功能可帮助您在Google Docs中格式化文档。
如何更改 Google Docs 中的边距(How to Change Margins in Google Docs)
首先,如果您不喜欢所选模板的边距怎么办?使用Google Docs(Google Docs)更改文档的边距很简单。
要访问页边距设置,请选择文件(File)和页面设置(Page setup)。
在页面(Page)设置窗口中,您可以更改文档的以下任何格式选项。
- 将(Set)文档设置为纵向(Portrait)或横向(Landscape)
- 为页面分配背景颜色
- (Adjust)以英寸为单位调整上边距、下边距、左边距或右边距
完成后选择确定(OK),页面格式将立即生效。
在 Google Docs 中设置悬挂缩进(Set a Hanging Indent in Google Docs)
人们在Google Docs中经常遇到的一个段落格式选项是第一行或悬挂缩进。第一(First)行缩进是只有段落的第一行的地方。悬挂缩进是第一行是唯一没有(not)缩进的地方。
这很困难的原因是,如果您选择第一行或整个段落并使用功能区中的缩进图标,它将缩进整个段落。
要在Google Docs(Google Docs)中获得第一行或悬挂缩进:
- 选择要悬挂缩进的段落。
- 选择格式(Format)菜单,选择对齐和缩进(Align & indent),然后选择缩进选项(Indentation options)。
- 在Indentation options 窗口中,将Special indent更改为Hanging。
该设置将默认为 0.5 英寸。如果您愿意,可以调整它,然后选择Apply。这会将您的设置应用于所选段落。
下面的例子是一个悬挂缩进。
如何在 Google Docs 中为页面编号(How to Number Pages in Google Docs)
最后一个不容易理解或使用的格式化功能是页码。这是隐藏在菜单系统中的另一个Google 文档功能。(Google Docs)
要为您的Google 文档(Google Docs)页面编号(和格式编号),请选择插入(Insert)菜单,然后选择页码(Page numbers)。这将显示一个小的弹出窗口,其中包含用于格式化页码的简单选项。
这里的四个选项是:
- 在右上角的所有页面上编号
- 在右下角的所有页面上编号
- 从第二页开始在右上角编号
- 从第二页开始在右下角编号
如果您不喜欢这些选项中的任何一个,请选择更多选项(More options)。
下一个窗口将让您准确定位您想要页码的位置。
- 在页眉或页脚中
- 是否(Whether)从第一页开始编号
- 从哪一页开始页码
完成应用页码选择后,选择应用。(Apply)
其他有用的 Google 文档功能
如果您刚刚开始,您应该了解其他一些重要的Google 文档功能。(Google Docs)这些将帮助您更多地使用Google 文档(Google Docs)。
Google Docs 上的字数统计(Word Count on Google Docs)
好奇(Curious)到目前为止你写了多少字?只需(Just)选择Tools并选择Word count。这将显示总页数、字数、字符数和不带空格的字符数。
如果您启用键入时显示字数(Display word count while typing),然后选择确定(OK),您将在屏幕左下角看到实时更新的文档总字数。
下载谷歌文档(Download Google Docs)
您可以下载各种格式的文档。选择文件(File)和下载(Download)以查看所有格式。
您可以选择其中任何一个来获取您的文档副本,如Word文档、PDF文档、纯文本、HTML等。
在 Google 文档中查找和替换(Find and Replace in Google Docs)
(Quickly)使用Google Docs 查找(Google Docs Find)和替换(Replace)功能快速查找文档中的任何单词或短语并将其替换为新单词或短语。
要在Google Docs中使用(Google Docs)查找(Find)和替换(Replace),请选择编辑(Edit)菜单并选择查找和替换(Find and replace)。这将打开查找(Find)和替换(Replace)窗口。
您可以通过启用Match case(Match case)使搜索区分大小写。选择“下一步”(Next)按钮以查找下一个出现的搜索词,然后选择“替换(Replace)”以启用替换。
如果您相信自己不会犯任何错误,则可以选择全部(Replace all)替换为一次性进行所有替换。
Google 文档目录(Google Docs Table of Contents)
如果您创建了一个包含许多页面和部分的大型文档,那么在文档顶部包含一个目录会很有用。
为此,只需将光标放在文档顶部即可。选择插入(Insert)菜单,然后选择目录(Table of contents)。
您可以从两种格式中进行选择,即标准编号的目录或指向文档中每个标题的一系列链接。
您可能想要查看的Google 文档(Google Docs)中的其他一些功能包括:
- 跟踪更改(Track Changes):选择文件(File),选择版本历史(Version history),然后选择查看版本历史(See version history)。这将向您显示文档的所有过去修订,包括所有更改。只需选择它们即可恢复过去的版本。
- Google Docs Offline:在Google Drive 设置中(Google Drive settings),启用Offline,以便您处理的文档将在您的本地计算机上同步。即使您无法访问互联网,您也可以使用它,并且它会在您下次连接到互联网时同步。
- Google Docs 应用程序(Google Docs App):想在手机上编辑您的 Google Docs 文档(Google Docs documents on your phone)吗?安装适用于 Android(for Android)或iOS的(for iOS)Google Docs移动应用程序。
How To Use Google Docs: A Beginner’s Guide
If you’ve nevеr used Google Docs before, you’re missing out on one of the most feature-filled, convenient cloud-bаsed word processors you could ever want.
Google Docs lets you edit documents just as you would in Microsoft Word, using your browser while online or offline, as well as on your mobile devices using the Google Docs mobile app.
There are a lot of useful features to learn about. So if you’re interested in learning how to use Google Docs, we’ll cover both basic tips as well as some of the more advanced features you may not know about.
The Google Docs Login
When you first visit the Google Docs page, if you aren’t yet logged into your Google account, you’ll need to pick a Google account to use.
If you don’t see an account to use, then select Use another account. If you don’t have a Google account yet, then sign up for one.
Once signed in, you’ll see a Blank icon at the left side of the top ribbon. Select this to get started with creating a new document from scratch.
Note that the top ribbon also contains useful Google Docs templates you can use so you don’t have to start from scratch. To see the entire template gallery, select Template gallery at the upper right corner of this ribbon.
This will take you to the entire library of Google Docs templates that are available for you to use. These include resumes, letters, meeting notes, newsletters, legal documents, and more.
If you select any of these templates, it’ll open a new document for you using that template. This can save a lot of time if you know what you want to create but aren’t sure how to get started.
Formatting Text in Google Docs
Formatting text in Google Docs is as simple as it is in Microsoft Word. Unlike Word, the icon ribbon at the top doesn’t change depending on the menu you’ve selected.
In the ribbon you’ll see options to perform all of the following formatting options:
- Bold, italics, color, and underline
- Font size and style
- Header types
- A text highlighting tool
- Insert URL links
- Insert comments
- Insert images
- Text alignment
- Line spacing
- Lists and list formatting
- Indenting options
There are a few very useful formatting options that aren’t apparent just from glancing at the ribbon.
How to Strikethrough in Google Docs
There will be times when you want to draw a line across text. This could be for any number of reasons. However, you’ll notice that strikethrough isn’t an option in the ribbon.
To perform a strikethrough in Google Docs, highlight the text you want to strikethrough. Then select the Format menu, select Text, and select Strikethrough.
Now you’ll notice that the text you’ve highlighted has a line drawn through it.
How to Use Superscript and Subscript in Google Docs
You may have noticed that in the same menu above, there is an option to format the text as either superscript or subscript.
Using these two features takes one extra step. For example, if you want to write an exponent, like X to the power of 2 in a document, you’ll need to type X2, and then first highlight the 2 so that you can format it.
Now select the Format menu, select Text, and then choose Superscript.
You’ll see that now the “2” is formatted as an exponent (superscript).
If you wanted the 2 to be formatted at the bottom (subscript), then you would need to choose Subscript from the Format > Text menu.
It’s simple to use, but does require some additional clicking in the menus to achieve it.
Formatting Documents in Google Docs
In addition to the ribbon bar options to indent or left/right align blocks of text and adjust line spacing, there are a few other useful features available to help you with formatting your documents in Google Docs.
How to Change Margins in Google Docs
First, what if you don’t like the margins in the template you chose? Changing the margins in a document using Google Docs is simple.
To access the page margins settings, select File and Page setup.
In the Page setup window, you can change any of the following formatting options for your document.
- Set the document as Portrait or Landscape
- Assign a background color for the page
- Adjust top, bottom, left, or right margins in inches
Select OK when you’re done and the page formatting will take effect immediately.
Set a Hanging Indent in Google Docs
One paragraph formatting option people often struggle with in Google Docs is the first line or the hanging indent. First line indent is where only the first line of the paragraph is intended. Hanging indent is where the first line is the only one not indented.
The reason this is difficult is because if you select either the first line or the entire paragraph and use the indent icon in the ribbon, it’ll indent the entire paragraph.
To get a first line or hanging indent in Google Docs:
- Select the paragraph where you want the hanging indent.
- Select the Format menu, select Align & indent, and select Indentation options.
- In the Indentation options window, change Special indent to Hanging.
The setting will default to 0.5 inches. Adjust this if you like, and select Apply. This will apply your settings to the selected paragraph.
The example below is a hanging indent.
How to Number Pages in Google Docs
The last formatting feature that isn’t always easy to understand or use is page numbering. It’s another Google Docs feature hidden in the menu system.
To number your Google Docs pages (and format numbering), select the Insert menu, and select Page numbers. This will show you a small pop-up window with simple options for formatting your page numbers.
The four options here are:
- Numbering on all pages at the upper right
- Numbering on all pages at the lower right
- Numbering on upper right starting at the second page
- Numbering on lower right starting at the second page
If you don’t like any of these options, select More options.
The next window will let you position exactly where you want page numbering to go.
- In the header or footer
- Whether or not to start numbering at the first page
- Which page to start page numbering
Select Apply when you’re done to apply your page numbering selections.
Other Useful Google Docs Features
There are a few other important Google Docs features you should know about if you’re just getting started. These will help you get more use out of Google Docs.
Word Count on Google Docs
Curious how many words you’ve written so far? Just select Tools and select Word count. This will show you total pages, word count, character count, and character count without spacing.
If you enable Display word count while typing, and select OK, you’ll see a total word count for your document updated in real-time at the lower left corner of the screen.
Download Google Docs
You can download your document in a variety of formats. Select File and Download to see all of the formats.
You can select any of these to get a copy of your document as a Word document, a PDF document, plain text, HTML, and more.
Find and Replace in Google Docs
Quickly find and replace any words or phrases in your document with new words or phrases by using the Google Docs Find and Replace feature.
To use Find and Replace in Google Docs, select the Edit menu and select Find and replace. This will open the Find and Replace window.
You can make the search case sensitive by enabling Match case. Select the Next button to find the next occurrence of your search word, and select Replace to enable the replacement.
If you trust that you won’t make any mistakes, you can select Replace all to to just make all of the replacements at once.
Google Docs Table of Contents
If you’ve created a large document with many pages and sections, it can be useful to include a table of contents at the top of your document.
To do this, just place your cursor at the top of the document. Select the Insert menu, and select Table of contents.
You can select from two formats, the standard numbered table of contents, or a series of links to each of the headers in your document.
A few other features in Google Docs you may want to check out includes:
- Track Changes: Select File, select Version history, and select See version history. This will show you all past revisions of your document including all changes. Restore past versions just by selecting them.
- Google Docs Offline: In Google Drive settings, enable Offline so that the documents you work on will sync on your local computer. Even if you lose internet access you can work on it and it’ll sync the next time you connect to the internet.
- Google Docs App: Want to edit your Google Docs documents on your phone? Install the Google Docs mobile app for Android or for iOS.