(Custom)Microsoft Outlook中的(Microsoft Outlook)自定义文件夹和子文件夹允许您对电子邮件进行分类、整理收件箱并确定重要邮件的优先级。本教程将指导您完成在桌面和移动设备的
Outlook中创建和管理文件夹的过程。
(Create)在Outlook(Outlook) for Windows和 macOS
中创建文件夹
借助适用于Windows和 macOS 的
Microsoft Outlook 应用程序，您可以轻松地将自定义文件夹和子文件夹添加到您的电子邮件帐户，并手动或使用自动规则将邮件移入其中。
(Create)在Microsoft Outlook中(Microsoft Outlook)创建文件夹
要在Microsoft Outlook(Microsoft Outlook)中创建自定义文件夹：
- 右键单击(Right-click)侧边栏上的电子邮件帐户。
- 选择新建文件夹选项。
- 输入文件夹名称并按Enter。
(Create)在Microsoft Outlook中(Microsoft Outlook)创建子文件夹
要在Microsoft Outlook(Microsoft Outlook)中创建子文件夹：
- 右键单击(Right-click)侧栏上的默认文件夹（例如，收件箱(Inbox)或已发送(Sent) 邮件(Items)）或自定义文件夹。
- 选择新建文件夹。
- 为子文件夹命名并按Enter。
注意：您可以在父文件夹内创建多个子文件夹。
(Move Messages Between Folders)在Outlook中的(Outlook)文件夹之间移动邮件
您可以通过拖放将电子邮件移动到Outlook中的自定义文件夹；(Outlook)只需单击并拖动消息并将其释放到侧边栏的文件夹上即可。按住Ctrl/Cmd键突出显示多封电子邮件并同时移动它们。
或者，您可以：
- 选择您要移动的电子邮件（或多封电子邮件）。
- 右键单击并在“移动(Move)”子菜单上选择自定义文件夹。如果该文件夹未列出，请选择“选择文件夹”选项，然后在(Choose)“移动项目”(Move Items)弹出窗口
中选择该文件夹。
注意：使用“移动”子菜单中的(Move)“复制(Copy)到文件夹”选项将电子邮件复制到文件夹，而不是从原始位置移动它们。
(Move Outlook Emails)使用自定义规则(Custom Rules)将 Outlook 电子邮件移至文件夹
您可以在Outlook(Outlook)中设置规则，自动将电子邮件移动到自定义文件夹。例如，如果您要将所有传入电子邮件从特定发件人移至自定义文件夹：
- 打开“收件(Inbox)箱”文件夹，右键单击来自发件人的电子邮件，然后选择Rules > Create Rule。这应该会弹出“创建规则”(Create Rule)对话框。
- 启用发件人(From){发件人姓名] 和发送(Sent)至旁边的复选框。然后，打开“发送(Sent)至”下拉菜单并选择接收发件人电子邮件的电子邮件帐户。
- 激活“将(Move)项目移至文件夹”框，选择您希望 Outlook 将电子邮件移至的自定义文件夹，然后选择“确定”。
要创建和试验不同的Outlook规则和功能，请选择“主页”(Home)选项卡，然后选择“更多”> Rules > Manage Rules和警报”(Alerts)。在Outlook for Mac中，选择菜单栏上的Tools > Rules了解有关在 Outlook 中设置和使用规则(setting up and using rules in Outlook)的更多信息。
管理 Outlook 中的自定义文件夹
Microsoft Outlook中的自定义文件夹与应用程序侧边栏上的默认文件夹一起显示，并且有多种方法可以管理它们。
- 移动文件夹：单击(Click)文件夹并将其在文件夹列表中向上或向下拖动，然后在看到其他两个项目之间的分界线时松开。或者，将其释放到另一个文件夹上以将其添加为子文件夹。
- 重命名(Rename)文件夹：右键单击该文件夹，选择“重命名”(Rename)，然后添加新名称。
- 删除(Delete)文件夹：右键单击该文件夹并选择删除文件夹(Delete Folder)。里面的任何(Any)消息都会自动移动到原始位置。如果您想要删除该文件夹及其内容，请选择“全部删除”。
- (Add)将文件夹添加到收藏(Favorites)夹列表：右键单击该文件夹并选择添加(Add)到收藏夹，将其移动到侧边栏的“收藏夹”(Favorites)部分，以便于访问。
(Create)在Outlook Web App中(Outlook Web App)创建文件夹
在Outlook(Outlook)的 Web 版本上创建文件夹与在专用桌面程序上创建文件夹类似，但用户界面存在一些差异。
在 Outlook.com 中创建文件夹
要在 Outlook.com 中创建文件夹：
- 打开 Outlook.com Web 应用程序。
- 向下滚动(Scroll)侧边栏并选择创建(Create)新文件夹。
- 输入名称并选择保存。
在 Outlook.com 中创建子文件夹
要在Outlook.com(Outlook.com)中创建子文件夹：
- 右键单击(Right-click)侧边栏上的默认或自定义文件夹。
- 选择创建新子文件夹。
- 为子文件夹命名并选择“保存”(Save)。
将项目移动到 Outlook 中的文件夹
您可以使用拖放操作将项目从收件箱移动到自定义文件夹。(Inbox)或者，右键单击该消息并在“移动(Move)”子菜单上选择该文件夹。
您还可以选择并移动多个项目。按住Ctrl/Cmd键并选择电子邮件以进入选择模式。然后，检查所需的消息并拖放它们或使用“移动”(Move)上下文菜单选项。
将电子邮件移至(Move Email Messages)具有规则的文件夹
Outlook.com允许您创建规则，将新邮件从联系人移动到自定义文件夹或子文件夹。要创建规则：
- 右键单击(Right-click)发件人发送的电子邮件，然后选择高级(Advanced)操作 >创建(Create)规则。
- 指定文件夹并选择确定。
要创建其他规则并查看高级选项，请选择屏幕右上角的齿轮图标，然后转到(Gear)查看(View)所有Outlook设置> Mail > Rules。
重命名(Rename)、删除文件夹(Delete)或将文件夹(Folders)添加(Add) 到收藏夹
Outlook.com提供了多个文件夹管理和自定义选项，类似于其桌面版本。
- 移动文件夹：您无法在Outlook.com(Outlook.com)侧边栏上上下移动文件夹，但可以将它们拖放到其他文件夹中以创建子文件夹。
- 重命名(Rename)文件夹：右键单击并选择重命名(Rename)以更改或编辑名称。
- 删除(Delete)文件夹：右键单击该文件夹并选择删除(Delete)文件夹以从Outlook侧边栏删除该文件夹。如果您想要删除文件夹及其所有电子邮件，
请选择清空文件夹。(Select Empty)
- (Add)将文件夹添加到收藏(Favorites)夹：右键单击该文件夹并选择添加(Add)到收藏夹以将该文件夹包含在侧边栏的“收藏夹”(Favorites)部分中。
(Create)在Android(Android)和 iOS
版Outlook中创建文件夹
在iPhone 和 Android 版 Microsoft Outlook(Microsoft Outlook for iPhone and Android)中为电子邮件帐户创建新文件夹可能会有点令人困惑，因为该应用程序不提供简单的方法。相反，您必须：
- 长按(Long-press)电子邮件帐户中的一封电子邮件，然后点击“移动”(Move)图标。
- 点击屏幕右上角的
“新建文件夹”图标。(New Folder)
- 为文件夹命名并点击创建。
今后，您可以将项目移动到自定义文件夹，如下所示：
- 长按一封(Long-press)电子邮件或选择多封邮件。
- 点击移动图标。
- 选择文件夹。
要创建子文件夹，您必须使用Outlook.com，因为移动应用程序缺少此功能。这同样适用于自动化规则；在网络界面中创建它们，它们应该可以在您的手机上运行。
(Outlook)Android和 iOS版Outlook不提供文件夹管理选项，只是允许您将文件夹标记为收藏夹。为此，请打开Outlook菜单，点击“编辑”(Edit)图标，然后点击文件夹旁边的
星号符号。(Star)
定制您的Microsoft Outlook 体验(Microsoft Outlook Experience)
使用自定义Outlook文件夹可以大大有助于在桌面和移动设备上有效管理电子邮件。您可以方便地对收件箱进行分类、确定优先顺序和整理收件箱，从而更轻松地关注重要的邮件。请记住(Remember)使用自动规则来更好地组织电子邮件。
How to Create Folders in Microsoft Outlook
Cυstom folders and subfolders in Micrоsoft Outlook allow you to categorize emails, declutter your inbox, and prioritize important messages. This tutorial will guide you through the process of creating and managing folders in Outlook for both desktop and mobile devices.
Create Folders in Outlook for Windows and macOS
With the Microsoft Outlook app for Windows and macOS, you can easily add custom folders and subfolders to your email accounts and move messages into them manually or with automated rules.
Create Folders in Microsoft Outlook
To create a custom folder in Microsoft Outlook:
- Right-click the email account on the sidebar.
- Select the New Folder option.
- Type a folder name and press Enter.
Create Sub-Folders in Microsoft Outlook
To create a sub-folder in Microsoft Outlook:
- Right-click a default folder (e.g., Inbox or Sent Items) or a custom folder on the sidebar.
- Select New Folder.
- Name the sub-folder and press Enter.
Note: You can create multiple subfolders inside a parent folder.
Move Messages Between Folders in Outlook
You can move an email to a custom folder in Outlook via drag-and-drop; just click and drag the message and release it over the folder on the sidebar. Hold down the Ctrl/Cmd key to highlight multiple emails and move them all simultaneously.
Alternatively, you can:
- Select the email (or emails) you want to move.
- Right-click and select the custom folder on the Move sub-menu. If the folder is not listed, select the Choose folder option and pick the folder on the Move Items pop-up window.
Note: Use the Copy to folder option within the Move sub-menu to copy the email or emails to the folder instead of moving them from the original location.
Move Outlook Emails to Folders With Custom Rules
You can set up rules in Outlook that will automatically move emails to custom folders. For example, if you want to move all incoming emails from a specific sender to a custom folder:
- Open the Inbox folder, right-click an email from the sender, and select Rules > Create Rule. That should bring up the Create Rule dialog.
- Enable the check boxes next to From {Sender Name] and Sent to. Then, open the Sent to drop-down menu and choose the email account that receives the emails from the sender.
- Activate the Move the item to folder box, pick the custom folder you want Outlook to move the emails to, and select OK.
To create and experiment with different Outlook rules and functions, select the Home tab and choose More > Rules > Manage Rules & Alerts. In Outlook for Mac, select Tools > Rules on the menu bar. Learn more about setting up and using rules in Outlook.
Manage Custom Folders in Outlook
Custom folders in Microsoft Outlook appear alongside the default folders on the app’s sidebar, and there are several ways to manage them.
- Move a folder: Click and drag a folder up or down the folder list and release when you see a dividing line between two other items. Or, release it over another folder to add it as a sub-folder.
- Rename a folder: Right-click the folder, select Rename, and add a new name.
- Delete a folder: Right-click the folder and select Delete Folder. Any messages inside will automatically move to the original location. If you want to remove the folder and its contents, select Delete All.
- Add a folder to the Favorites list: Right-click the folder and select Add to favorites to move it to the Favorites section on the sidebar for easier access.
Create Folders in the Outlook Web App
Creating folders on the web version of Outlook is similar to that on the dedicated desktop program but with a few differences in the user interface.
Create Folders in Outlook.com
To create a folder in Outlook.com:
- Open the Outlook.com web app.
- Scroll down the sidebar and select Create new folder.
- Enter a name and select Save.
Create Sub-Folders in Outlook.com
To create a subfolder in Outlook.com:
- Right-click a default or custom folder on the sidebar.
- Select Create new subfolder.
- Name the sub-folder and select Save.
Move Items to Folders in Outlook
You can move items from your Inbox to a custom folder using drag and drop. Or, right-click the message and select the folder on the Move sub-menu.
You can also select and move multiple items. Hold the Ctrl/Cmd key and select an email to enter selection mode. Then, check the message you want and drag and drop them or use the Move contextual menu option.
Move Email Messages to Folders With Rules
Outlook.com lets you create rules that can move new messages from a contact to a custom folder or subfolder. To create a rule:
- Right-click an email from the sender and select Advanced actions > Create rule.
- Specify the folder and select OK.
To create additional rules and view advanced options, select the Gear icon on the top-right corner of the screen and go to View all Outlook settings > Mail > Rules.
Rename, Delete, or Add Folders to Favorites
Outlook.com provides several folder management and customization options similar to its desktop counterpart.
- Move a folder: You can’t move folders up or down the Outlook.com sidebar, but you can drag and drop them inside other folders to create subfolders.
- Rename a folder: Right-click and select Rename to change or edit a name.
- Delete a folder: Right-click the folder and select Delete folder to remove the folder from the Outlook sidebar. Select Empty folder if you want to remove the folder and all its email messages.
- Add folder to Favorites: Right-click the folder and select Add to favorites to include the folder within the Favorites section on the sidebar.
Create Folders in Outlook for Android and iOS
Creating new folders for email accounts in Microsoft Outlook for iPhone and Android can be slightly confusing as the app does not offer a straightforward method. Instead, you must:
- Long-press an email within the email account and tap the Move icon.
- Tap the New Folder icon on the top-right of the screen.
- Name the folder and tap Create.
Going forward, you can move items to the custom folder as follows:
- Long-press an email or choose multiple messages.
- Tap the Move icon.
- Select the folder.
To create subfolders, you must use Outlook.com, as the mobile app lacks this feature. The same applies to automated rules; create them in the web interface, and they should work on your mobile.
Outlook for Android and iOS doesn’t feature folder management options except for allowing you to mark folders as favorites. To do that, open the Outlook menu, tap the Edit icon, and tap the Star symbol next to the folder.
Customize Your Microsoft Outlook Experience
Using custom Outlook folders can go a long way toward effective email management on your desktop and mobile devices. You can conveniently categorize, prioritize, and declutter your inbox, making it easier to focus on the messages that matter. Remember to use automated rules for even better email organization.
