随着每个人都适应远程工作环境，待办事项列表应用程序正在成为主要应用程序。任务(Task)应用程序很受欢迎，因为在处理多个项目和多个客户时很容易忘记事情。
错过的任务通常很昂贵，会耗费您的时间和金钱。它们对于日常个人任务也是必不可少的。例如，如果您需要有关更新许可证或完成作业的提醒，任务管理应用程序可以帮助您在任务到期时通知您。
然而，问题是市场上有太多的待办事项列表应用程序。在本文中，我们帮助您区分两个最流行的：Todoist与微软待办(Microsoft To Do)。
特性和功能
每个应用程序都有自己的一组功能。
微软(Microsoft)待办专注于简单性。在 2015 年收购Wunderlist后，(Wunderlist)微软(Microsoft)将其替换为微软(Microsoft)待办。该计划是构建具有更多功能的更强大的应用程序，但相反，微软(Microsoft)创建了一个只有基本功能的简单应用程序。
另一方面，Todoist提供了更广泛的功能，非常适合商业用途。
微软(Microsoft)待办和 Todoist 具有相似的界面，左侧边栏用于在应用程序的部分之间切换，右侧窗格带有任务列表。
任务列表
微软(Microsoft)待办为列表提供四种类型的筛选器，你可以在其中筛选任务：
- 我的一天(My Day)：这是一个智能列表，您可以在其中手动添加今天要执行的任务。如果您没有在同一天完成此列表中的任务，该任务将在晚上自动重置时保存到您的常规任务列表中。未完成的任务将在第二天的“我(My Day)的一天”任务部分
中显示为建议。
- 重要提示：重要任务（单击任务标题旁边的星号）出现在此处。
- 已计划：任何带有截止日期或提醒的任务都会显示在此部分中。
- 分配给我：与团队成员协作处理(collaborating with teammates on a project)具有多个任务的项目时，您将在此部分中看到分配给您的所有任务。
- 任务：这是您的所有任务出现的地方。
您还可以通过单击侧边栏右下角的图标将新任务列表添加到左侧边栏或创建一组任务列表。当您查看它时，它是一个相当简单的用户界面：
现在，让我们将其与Todoist上的工作方式进行比较。
使用Todoist，您可以做更多事情。
Todoist 的侧边栏没有像微软(Microsoft)待办那样分为任务过滤器。以下是您将在 Todoist 侧边栏看到的内容：
- 收件箱：由您创建（不是针对特定项目）并分配给您的所有任务都显示在此处。
- 今天：今天到期的任务和过期的任务显示在这里。
- 即将到来：您会在此处看到按日期列出的任务列表，并且过期任务也会显示在此部分的顶部。
- 过滤器和标签：您可以根据优先级或标签等参数过滤任务。与微软(Microsoft)待办不同，Todoist有一个专门用于过滤的部分，这意味着易于使用，因为它将几个功能直接压缩到侧边栏中。
- 项目：任务出现在各自的项目下。您还可以访问存档的项目。但是， Microsoft(Microsoft)不允许归档项目（或它所称的任务列表）。当您删除它们时，所有任务列表都会从待办事项中永久删除。
Todoist 为任务列表提供了更全面的功能集，但如果您需要更简单的内容，To Do 更有意义。
任务创建
这两个应用程序都有一些标准的任务创建功能。例如，两者都允许创建子任务并提供选项以添加提醒、截止日期和受让人。
但是，也有很多不同之处：
- 子任务：您可以在两个应用程序上添加子任务。待办事项将子任务称为“步骤”。不同之处在于Todoist允许在子任务中添加子任务，而 To Do 不允许。
- 部分：Todoist 允许在同一个项目中创建部分，这意味着即使在同一个项目中，您也可以根据特定标准对任务进行分组。在微软(Microsoft)待办中，您只能在项目中添加单个任务。
- 提醒：创建任务时，两个应用程序都可以使用提醒。(Reminders)但是，只有拥有Pro或Business套餐订阅的用户才能访问Todoist上的(Todoist)提醒(Reminders)功能。如果您使用的是免费版本，则无法设置提醒。
- 重复截止日期：待办事项允许您设置“重复”任务，从而使事情变得简单。然而，Todoist更进一步，使用自然语言(Natural Language)解析来设置重复到期日。例如，当您创建任务时，尝试在名称字段中输入“提醒(Remind)我关于每周一在Nate上签到”， (Nate)Todoist将自动设置重复截止日期。
除了这些差异之外，Todoist还提供了一些您在 To Do 应用中找不到的附加功能：
- 优先级：Todoist应用程序允许为每项任务设置优先级，而待办事项上没有这样的选项。
- 评论和反应：Todoist 提供各种协作功能，例如评论和反应。您可以在评论部分标记队友以交换信息或共享更新。
- 任务活动：您可以查看所有任务的活动日志，从而可以有效地监控和审核工作流程。
任务视图
任务视图是基本功能之一，特别是对于想要管理复杂工作流程的用户。
虽然待办事项应用程序通常不提供与项目管理应用程序一样多的任务视图，但用户希望待办事项应用程序至少有一个看板。
不幸的是，微软(Microsoft)待办除了普通列表之外没有提供其他视图。另一方面，Todoist 提供列表视图和板视图。
您可以像使用 Trello 等基于看板的项目管理应用程序一样使用(project management app like Trello)Todoist 的看板(Todoist’s kanban board)视图，您可以在其中为工作流程的每个阶段创建列，并且卡片在完成每个阶段时移动。
其他功能
我们几乎涵盖了微软(Microsoft)待办必须提供的所有内容。不幸的是，To Do 没有值得注意的额外功能（集成除外）。不过，您确实可以通过Todoist(Todoist)获得一些额外的好处。
- Karma积分：该应用程序通过Karma为用户提高生产力。当您进入Todoist的(Todoist)生产力(Productivity)部分时，您会看到创建目标的选项。您可以为创建特定数量的每日或每周任务设置目标。
每当您完成一项任务并实现您的目标时，您都会获得业力积分。(Karma)在 Todoist 的网站上(how Karma points work on Todoist’s website)查看Karma 积分如何运作。
- 集成：集成是Todoist(Todoist)最强大的功能之一。您可以将Todoist与几乎任何应用程序集成，包括Gmail、Chrome、Google 日历(Google Calendar)、Outlook和Zapier。您还可以通过Apiway(Apiway)等集成与不在列表中的应用程序集成。
甚至微软待办也为(Microsoft)谷歌日历(Google Calendar)和Office 365 套件(Suite)等应用程序提供集成。但是，选项比 Todoist 少得多。还值得注意的是，您可以使用 Zapier 等工具将(Zapier)To Do 或 Todoist 与更多应用程序集成。
- 提醒方式：您可以自定义每个活动的Todoist提醒通知方式。(Todoist)例如，如果您是经理，您可能不希望每次协作者加入或离开项目时都收到电子邮件通知，但您可能希望在任务完成时收到通知。
- 模板：您可以通过从 Todoist 的模板库(template library)中导入现成的模板来快速创建项目。从个人项目到员工入职，您可以在库中找到几乎所有您能想到的项目的模板。
- 自动备份：免费计划不提供自动备份。如果您使用付费计划，则可以将所有数据备份到云端。
本节列出的所有功能均不适用于微软(Microsoft)待办，这使得Todoist更适合企业等重负荷用户。
设备兼容性
微软(Microsoft)待办和Todoist是跨平台应用程序，但Todoist在比待办更多的设备上运行。
您可以在Windows(Windows)、Mac、Android、iOS 和 Web上使用待办事项。Todoist 适用于所有平台，包括Linux、Wear OS和Apple Watch。
除了移动应用程序，您还可以在您的 iPhone、iPad 或Android设备
上添加Todoist小部件。(Todoist)
Todoist 还允许通过其Gmail插件、Gmail扩展程序和Outlook插件直接从电子邮件创建任务。您还可以通过浏览器使用 Todoist——它有Chrome、Edge、Firefox和Safari扩展程序。
价钱
微软(Microsoft)待办是完全免费的。Todoist 有一个免费计划，但在其Pro和Business计划之后锁定了它的一些功能。免费计划仅允许最多 5 个活动项目、每个项目 5 个协作者、最多 5MB 的文件上传、3 个过滤器和 1 周的活动历史记录。
免费版可以很好地供个人使用，但商业用户几乎肯定会想要获得其中一种付费计划。
Todoist 的Pro计划每月收费 4 美元，而商业(Business)计划每月收费 6 美元，前提是您支付全年费用。
哪一个适合您：Todoist与微软(Vs Microsoft)待办
这两个应用程序都有自己的用例。
(Microsoft)如果您只是想使用GTD（Getting Things Done）方法来完成个人任务，微软待办是理想的选择。您不需要 Todoist 的一长串功能来让您的杂货购物清单变得比应有的复杂。
如果您正在寻找的不仅仅是创建和完成任务的能力，例如通过标记您的队友或与其他业务应用程序集成来协作任务，您可能会考虑Todoist。
当您不想要像Asana这样成熟的项目管理应用程序时，这是一个完美的选择。只是(Just)足够强大的东西来处理业务任务和协作。
Todoist vs. Microsoft To Do: Which One is Right for You
To-do list apps are bеcoming а staple as everуone adapts to a remоte work enνironment. Task apps are popular because іt’s easy to forget things when juggling multiple projects with multiple clients.
A missed task is often expensive, costing you time and money. They’re essential for everyday personal tasks too. For example, if you need reminders about renewing your license or completing an assignment, task management apps can help notify you when the task becomes due.
The problem, though, is there are way too many to-do list apps on the market. In this article, we help you differentiate between two of the most popular ones: Todoist vs Microsoft To Do.
Features and Functionality
Each app has its own set of capabilities.
Microsoft To Do focuses on simplicity. After acquiring Wunderlist in 2015, Microsoft replaced it with Microsoft To Do. The plan was to build a more robust app with more features, but instead, Microsoft created a simple app with only basic capabilities.
On the other hand, Todoist offers a broader range of features which is ideal for business use.
Microsoft To Do and Todoist have similar interfaces with a left sidebar for switching between the app’s sections and a right pane with a list of tasks.
Task Lists
Microsoft To Do offers four types of filters for lists where you can filter your tasks by:
- My Day: This is a smart list where you can manually add tasks you want to do today. If you don’t finish a task in this list the same day, the task will be saved to your general task list at night when the list automatically resets. The uncompleted tasks appear as a suggestion in the My Day tasks section the following day.
- Important: Important tasks (click on the star next to the title of a task) appear here.
- Planned: Any task with a due date or reminder shows up in this section.
- Assigned to me: When collaborating with teammates on a project with multiple tasks, you’ll see all tasks assigned to you in this section.
- Tasks: This is where all your tasks appear.
You can also add new task lists to the left sidebar or create a group of task lists by clicking on the icon at the bottom-right of the sidebar. It’s a fairly straightforward user interface when you look at it:
Now, let’s compare this to how things work on Todoist.
With Todoist, you can do a lot more.
Todoist’s sidebar is not divided into task filters like Microsoft To Do. Here’s what you’ll see on Todoist’s sidebar:
- Inbox: All tasks created by you (not for a specific project) and assigned to you appear here.
- Today: Tasks that are due today and overdue tasks appear here.
- Upcoming: You see a date-wise list of tasks here, and overdue tasks appear at the top in this section too.
- Filters and Labels: You can filter tasks based on parameters like priority or by labels. Unlike Microsoft To Do, Todoist has an entire section dedicated to filtering, which translates to ease of use because it condenses several features right into the sidebar.
- Projects: Tasks appear under their respective projects. You can also access archived projects. Microsoft doesn’t allow archiving projects (or task lists as it calls them), though. All task lists are deleted permanently from To Do when you delete them.
Todoist offers a more comprehensive feature set for task lists, but if you need something simpler, To Do makes more sense.
Task Creation
Both apps have a few standard task creation features. For example, both allow creating subtasks and offer options to add a reminder, due date, and assignees.
However, there are many differences as well:
- Subtasks: You can add subtasks on both apps. To Do refers to subtasks as “steps.” The difference is that Todoist allows adding subtasks within subtasks, while To Do doesn’t.
- Sections: Todoist allows creating sections within the same project, which means you can group tasks based on specific criteria even within the same project. On Microsoft To do, you can only add individual tasks within a project.
- Reminder: Reminders are available on both apps when creating a task. However, only users with a Pro or Business plan subscription can access the Reminders feature on Todoist. There’s no way to set reminders if you’re on the free version.
- Recurring Due Dates: To Do keeps things simple by allowing you to set “Repeat” tasks. However, Todoist goes one step further and uses Natural Language Parsing to set recurring due dates. For instance, when you create a task, try typing “Remind me about checking in on Nate every Monday” in the name field, and Todoist will automatically set the recurring due dates.
In addition to these differences, Todoist also offers some additional features that you won’t find on the To Do app:
- Prioritization: The Todoist app allows setting priorities for every task, while there’s no such option on To Do.
- Comments and reactions: Todoist offers various collaborative features like comments and reactions. You can tag teammates in the comments section for exchanging information or sharing updates.
- Task activity: You can view an activity log for all tasks, which allows you to monitor and audit the workflow efficiently.
Task Views
Task views are one of the essential features, especially for users who want to manage a complex workflow.
While to-do apps generally don’t provide as many task views as project management apps, users expect at least a kanban board from to-do apps.
Unfortunately, Microsoft To Do offers no other views except the plain-vanilla list. On the other hand, Todoist offers both a list view and a board view.
You can use Todoist’s kanban board view the same way as a kanban board-based project management app like Trello where you create columns for each stage of your workflow, and cards are moved along as they complete each stage.
Miscellaneous Features
We’ve covered almost everything Microsoft To Do has to offer. Unfortunately, To Do has no noteworthy extra features (except for integrations). You do get some extra goodies with Todoist, though.
- Karma points: The app gamifies productivity for its users with Karma. When you go to the Productivity section on Todoist, you’ll see the option to create goals. You can set goals for creating a specific number of daily or weekly tasks.
You earn Karma points whenever you complete a task and achieve your goal. See how Karma points work on Todoist’s website.
- Integrations: Integrations are one of the most powerful features of Todoist. You can integrate Todoist with almost any app, including Gmail, Chrome, Google Calendar, Outlook, and Zapier. You can also integrate with apps that aren’t on the list with integrations like Apiway.
Even Microsoft To Do offers integrations for apps like Google Calendar and the Office 365 Suite. However, the options are considerably fewer than Todoist. It’s also worth noting that you can use a tool like Zapier to integrate To Do or Todoist with many more apps.
- Alert style: You can customize how you want to be notified about Todoist alerts for each activity. For instance, if you’re the manager, you might not want to receive email notifications every time a collaborator joins or leaves a project, but you might prefer to be notified when a task is complete.
- Templates: You can quickly create projects by importing a ready-to-use template from Todoist’s template library. From personal projects to employee onboarding, you’ll find a template for almost any project you can think of in the library.
- Automatic Backups: Automatic backups aren’t available on the free plan. You can backup all your data to the cloud if you’re on a paid plan.
None of the features listed in this section are available on Microsoft To Do, which makes Todoist more suitable for heavy-duty users like businesses.
Device Compatibility
Microsoft To Do and Todoist are cross-platform apps, but Todoist runs on more devices than To Do.
You can use To Do on Windows, Mac, Android, iOS, and the web. Todoist is available on all platforms, including Linux, Wear OS, and Apple Watch.
In addition to the mobile app, you can add the Todoist widget on your iPhone, iPad, or Android device.
Todoist also allows directly creating tasks from emails via its Gmail add-on, Gmail extension, and Outlook plugin. You can also use Todoist from your browser—it has Chrome, Edge, Firefox, and Safari extensions.
Pricing
Microsoft To Do is entirely free. Todoist has a free plan but locks some of its features behind its Pro and Business plans. The free plan only allows up to 5 active projects, 5 collaborators per project, file uploads of up to 5MB, 3 filters, and 1-week activity history.
The free version works fine for personal use, but business users will almost certainly want to get one of the paid plans.
Todoist’s Pro plan costs $4 per month while the Business plan costs $6 per month, provided you pay for the whole year.
Which One is Right for You: Todoist Vs Microsoft To Do
Both apps have their use cases.
Microsoft To Do is ideal if you simply want to use the GTD (Getting Things Done) approach for personal tasks. You don’t need Todoist’s long lineup of features to make your grocery shopping list more complex than it should be.
If you’re looking for something more than the ability to create and complete tasks, such as collaborating on tasks by tagging your teammates or integrating with other business apps, you might consider Todoist.
It’s a perfect choice when you don’t want a full-fledged project management app like Asana. Just something powerful enough to handle business tasks and collaboration.
