有效地组织文档，尤其是冗长的文档，可能具有挑战性。借助Google 文档(Google Docs)中的内置功能，您可以通过多种方式高效地撰写报告、文章、论文、提案、团队文档等。
您需要构建文档，以便轻松显示信息和扫描详细信息。那么，让我们看一下组织下一个Google 文档的(Google Doc)几个关键功能。
1. 扫描带有摘要(Summary)和大纲的(Outline)文档(Document)
创建文档详细信息概述的最简单方法之一是使用摘要和大纲功能。这些方便的工具位于内容之外，因此不会分散注意力，并且只需单击即可显示或隐藏。
这些组织功能可让您总结文档的内容，并通过自动生成的大纲跳至您需要的部分。
显示(Show)和关闭(Close)摘要和大纲(Outline)_(Summary)
要显示摘要和大纲，请转到“视图”(View)选项卡并选择“显示(Show)大纲”。
然后，您将在文档空间的左上角看到“显示文档大纲”图标。(Show)选择它以展开它。
完成摘要和大纲后，使用关闭(Close)文档大纲箭头将其隐藏并再次显示显示(Show)文档大纲图标。
添加摘要和大纲
要添加摘要，请使用加号打开框并输入文本。
如需稍后更改，只需选择“编辑”(Edit)图标（铅笔）即可。
要使用大纲，请将标题添加到文档中（如下所述），它们将自动显示在大纲中。然后，您可以选择一个标题以跳转到文档的该部分。
如果需要，您可以通过在大纲中选择特定标题右侧的 X 来从大纲中删除特定标题。
2.包含(Include)并自定义(Customize)目录
如果您希望内容中的某些内容可供读者用来导航文档，您可以在Google 文档(Google Docs)中插入目录。这个功能是基本功能，但随着时间的推移，谷歌(Google)对其进行了增强，使其可定制且有吸引力。
插入目录
要创建目录(create a table of contents)，请使用标题构建文档部分。输入(Enter)标题文本，选择它，然后从工具栏的样式(Styles)下拉框中选择标题级别。这些标题会自动显示在表格中。
当您准备好插入表格时，请将光标放在文档中所需的位置。然后，打开“插入”(Insert)菜单，移至“目录”，然后从(Table)“纯文本”(Plain Text)、“点线(Dotted)”和“链接”(Linked)中选择一种样式。
选择您要使用的设计，您将看到表格出现。
自定义目录
您可以调整Google 文档(Google Docs)中目录的外观和工作方式，这是一个很好的功能。
要打开编辑工具，请选择表格以显示小工具栏。然后，使用工具栏上的三个点选择更多选项。
当侧边栏打开时，您将看到格式和标题级别(Heading Levels)两个部分。
- 格式设置：选择不同的表格样式，显示或隐藏页码，还可以选择使用点、破折号或线条等制表符引导线。
- 标题级别：选择要在表格中显示的标题，并可以选择调整缩进。
您应该会看到您的调整实时更新。
3. 使用可折叠标题高效工作
Google在 2023 年初向(Google)文档(Docs)添加了一项超级有用的功能，让您可以更轻松地处理冗长的文档(work with lengthy documents a bit easier)。您可以折叠和展开标题。这非常适合专注于您正在使用的文档部分，同时折叠那些您不使用的部分。
截至撰写本文时，可折叠标题仅在您使用无页(Pageless)布局时才起作用。目前尚不清楚该功能最终是否会延续到页面布局。
要在新文档或现有文档中使用无页(Pageless)布局，请转到“文件”(File)并选择“页面(Page)设置”。然后，选择顶部的无页(Pageless)和底部的确定。
您应该会在文档标题的左侧看到箭头。只需(Simply)使用这些箭头或右键单击即可折叠和展开标题。
4.使用构建(Building)块
轻松跟踪信息(Info Easily)
Google 文档(Google Docs)中的构建块(Blocks)为您提供了使用表格、文本条目和下拉列表快速便捷地显示信息的方法。只需(Simply)插入这些预先打包的块之一并在一处输入您的详细信息即可。
目前，您可以从四个预制块中进行选择，包括产品路线图、评论跟踪器、项目资产和启动内容跟踪器。您可以按原样
使用 Building Block或对其进行自定义以满足您的需求。(Block)
要插入 Building Block，请在文档中选择一个位置，然后转到Insert > Building Block”。从弹出菜单中选择您要使用的类型。
您将看到该块弹出到文档中，可供您使用。如果您想更改标题以匹配您的内容，您可以像编辑任何其他文本一样编辑它们。
5. 创建和重用自定义块
如果您有受支持的工作或学校 Google 帐户(supported work or school Google account)，则可以在文档(Docs)中设置自定义 Building Block(Blocks)。这允许您创建一个块、保存并重复使用它。该块会以 Google文档文件类型保存到您的 Google(Google Docs)云端硬盘，(Google Drive)因此您也可以在以后的新文档中使用它。
- 转到Insert > Building块”，然后在弹出菜单中
选择“自定义构建块”。(Custom)
- 当文档中出现弹出消息时，选择新建(New)自定义构建基块。
- 选择要用作自定义块的内容，然后在顶部的蓝色栏中
选择“保存” 。(Save)
- 输入(Enter)块的名称以及可选的描述。然后，选择创建(Create)。您将收到一条确认信息，表明您的区块已被保存。
要使用新块，请键入 @ (At) 符号，后跟块名称，然后从出现的列表中选择它。
6. 使用代码块输入编程片段(Code Blocks)
如果您的文档包含Java、JavaScript或Python等编程代码，您可以利用代码Building Block。这使您可以在文档中整齐地构建代码(structure your code neatly in your document)。
转到Insert > Building Blocks，移至“代码(Code)块”并在弹出菜单中选择语言。
当您的块出现时，只需输入您的代码片段即可。如果您想更改编程语言，请使用左上角的下拉框。要更新颜色，请使用右上角的
刷新图标。(Refresh)
7. 协作处理电子邮件(Emails)、日历邀请(Calendar Invites)和会议(Meeting)记录
在Google 文档(Google Docs)中组织项目的另一个很酷的工具是内置模板块。如果您正在协作处理电子邮件、日历邀请和会议记录，这些功能尤其有用。
对于电子邮件，您可以填写收件人、主题和消息。然后，选择Gmail图标以直接在(Gmail)Gmail中创建草稿。
对于日历邀请，请输入标题、嘉宾、开始和结束时间、地点和说明。使用日历(Calendar)图标打开Google 日历(Google Calendar)中的活动。
对于会议笔记，从下拉列表中选择一个事件，您将收到一个包含标题、日期和与会者的块，其中包含笔记项目符号和操作项目复选框。使用电子邮件图标在(Email)Gmail中创建包含会议记录的草稿。
图像缺失
要使用这些模板之一，请转到Insert > Building Blocks，然后从弹出菜单中选择一个选项。
8.使用下拉列表
输入详细信息(Details)
使用上面的构建块(Blocks)来跟踪信息，您可以利用 Google 文档的预制下拉列表。但是，您可以创建自己的下拉列表，就像在 Google 表格中一样(like in Google Sheets)。这对于您、您的读者或您的合作者来说很方便，可以轻松输入您需要的详细信息。
将光标置于所需列表的位置，打开“插入”(Insert)菜单，然后选择“下拉菜单”(Dropdown)。
要使用预制下拉列表，请从底部选择一个。
要创建您自己的，请选择“新建”(New)下拉列表。然后，输入名称和选项列表。您可以选择每个列表项旁边的颜色、添加更多项目以及使用拖放操作重新排列顺序。完成后，选择“保存”(Save)。
然后您将看到新的下拉列表，您可以重复使用该列表。只需从(Simply)Insert > Dropdown菜单”中选择它即可。
要稍后进行更改，请打开下拉列表并选择Add / Edit Options。
9.使用智能(Smart Chips)芯片(Information)弹出(Pop)信息
要清楚地列出和查看联系人、事件、文件、位置和日期，您可以在文档中插入智能芯片(Smart Chips in your documents)。这些漂亮的工具保持简洁，但会展开以显示详细信息，并允许您通过单击执行操作。
您可以通过键入 @ 符号后跟项目名称来插入智能芯片(Smart Chip)，或者转至Insert > Smart芯片”并从弹出菜单中选择一个。
插入芯片后，将光标悬停在其上或选择它以查看预览。每个芯片包含不同的细节和操作，具体取决于芯片类型。例如，使用文件智能芯片(File Smart Chip)，您可以预览文件、复制文件链接或打开文件。
如果您拥有受支持的 Google Workspace 帐号(supported Google Workspace account)，则可以使用其他智能芯片(Smart Chips)，包括秒表、计时器和可重复使用的变量。
利用(Take)这些智能芯片(Smart Chips)来包含您需要的信息，同时保持您的内容简短而有趣。
10.轻松插入方程
Google Docs 提供的(tool Google Docs offers)另一款好工具是方程式。无论是学生还是教授，您都可以停止搜索正确的符号，然后将它们格式化以适合您的文档。只需(Just)使用方程式编辑器即可。
要打开编辑器，请转到View > Show方程工具栏”。您还可以选择Insert > Equation。您将看到文档顶部出现编辑工具栏。
使用工具栏中的下拉框添加符号。您可以使用希腊字母、数学运算符、关系符号和箭头。
然后，您将看到您的方程式出现在文档中漂亮且整洁的文本框中。
从摘要到跟踪表，从下拉列表到详细信息，您可以通过多种方式组织您的Google文档，以满足您的需求。(Google)以下哪些(Which)功能将成为您的最爱？
有关其他Google应用程序的相关教程，请查看如何在 Google 云端硬盘文件上设置过期日期(set an expiration date on your Google Drive files)。
10 Ways to Organize Documents in Google Docs
Effectively organizing documents, especially lengthy oneѕ, can be challenging. With the built-in features in Google Docs, you have several ways to compose reports, articles, essays, proposals, team documents, and more in an efficient way.
You need to structure the document so it’s easy to display information and scan for details. So, let’s look at several key features for organizing your next Google Doc.
1. Scan the Document With a Summary and Outline
One of the simplest ways to create an overview of your document details is with the summary and outline features. These handy tools sit outside the content so they don’t distract and can be shown or hidden with a click.
These organizational features let you summarize the contents of your document and skip to the section you need with the automatically generated outline.
Show and Close the Summary and Outline
To display the summary and outline, head to the View tab and select Show outline.
You’ll then see the Show document outline icon on the top left of the document space. Select it to expand it.
When you finish with the summary and outline, use the Close document outline arrow to hide it and display the Show document outline icon again.
Add a Summary and Outline
To add a summary, use the plus sign to open the box and enter your text.
To change it later, just select the Edit icon (pencil).
To use the outline, add headings to your document (explained below), and they’ll appear in the outline automatically. You can then select a heading to jump to that section of the document.
You can remove a particular heading from the outline if needed by selecting the X to the right of it in the outline.
2. Include and Customize a Table of Contents
If you want something within the content that your readers can use to navigate your document, you can insert a table of contents in Google Docs. This feature was basic, but Google has enhanced it over time to make it customizable and attractive.
Insert a Table of Contents
To create a table of contents, structure your document section with headings. Enter text for a heading, select it, and then pick a heading level from the Styles drop-down box in the toolbar. These headings automatically appear in the table for you.
When you’re ready to insert the table, place your cursor in the document where you want it. Then, open the Insert menu, move to Table of contents, and pick a style from Plain Text, Dotted, and Linked.
Choose the design you want to use, and you’ll see the table appear.
Customize a Table of Contents
You can adjust how your table of contents looks and works in Google Docs, which is a nice feature.
To open the editing tools, select the table to display the small toolbar. Then, use the three dots on the toolbar to pick More Options.
When the sidebar opens, you’ll see two sections for Formatting and Heading Levels.
- Formatting: Choose a different table style, show or hide the page numbers, and optionally use a tab leader like dots, dashes, or lines.
- Heading Levels: Pick the headings you want to display in the table and optionally adjust the indents.
You should see your adjustments update in real time.
3. Work Efficiently With Collapsible Headings
Google added a super helpful feature to Docs in early 2023 that allows you to work with lengthy documents a bit easier. You can collapse and expand the headings. This is great for focusing on sections of the document you’re using while collapsing those you aren’t.
As of this writing, the collapsible headings only work when you use the Pageless layout. It’s unclear if the feature will eventually carry over to the Pages layout.
To use the Pageless layout in a new or existing document, go to File and select Page setup. Then, choose Pageless at the top and OK at the bottom.
You should see arrows to the left of the headings in your document. Simply use those arrows or right-click to collapse and expand the headings.
4. Track Info Easily With Building Blocks
Building Blocks in Google Docs give you quick and convenient ways to display information using tables, text entries, and drop-down lists. Simply insert one of these prepackaged blocks and enter your details in one spot.
You can currently choose from four premade blocks, including a product roadmap, review tracker, project assets, and launch content tracker. You can use the Building Block as-is or customize it to suit your needs.
To insert a Building Block, select a location in your document and go to Insert > Building blocks. Choose the type you want to use from the pop-out menu.
You’ll see the block pop into your document, ready for you to use. If you want to change the headings to match your content, you can edit them like any other text.
5. Create and Reuse Custom Blocks
If you have a supported work or school Google account, you can set up custom Building Blocks in Docs. This allows you to create a block, save it, and reuse it. The block is saved to your Google Drive as a Google Docs file type, so you can use it in new documents down the road as well.
- Go to Insert > Building blocks and pick Custom building block in the pop-out menu.
- When the pop-up message appears in your document, choose New custom building block.
- Select the content you want to use as the custom block and choose Save in the blue bar at the top.
- Enter the name for your block and, optionally a description. Then, select Create. You’ll receive a confirmation that your block has been saved.
To use your new block, type the @ (At) symbol followed by the block’s name and choose it from the list that appears.
6. Enter Programming Snippets With Code Blocks
If your document contains programming code like Java, JavaScript, or Python, you can take advantage of the code Building Block. This allows you to structure your code neatly in your document.
Go to Insert > Building Blocks, move to Code block and choose the language in the pop-out menu.
When your block appears, simply enter your snippet. If you want to change the programming language, use the drop-down box on the top left. To update the colors, use the Refresh icon on the top right.
7. Collaborate on Emails, Calendar Invites, and Meeting Notes
Another cool tool to organize items in Google Docs is a built-in template block. These are especially useful if you’re collaboratively working together on emails, calendar invites, and meeting notes.
For emails, you can fill in the recipients, subject, and message. Then, select the Gmail icon to create the draft directly in Gmail.
For calendar invites, enter the title, guests, start and end times, location, and description. Use the Calendar icon to open the event in Google Calendar.
For meeting notes, choose an event from the drop-down list, and you’ll receive a block with the title, date, and attendees with bullets for notes and checkboxes for action items. Use the Email icon to create a draft with the meeting notes in Gmail.
MISSING IMAGE
To use one of these templates, go to Insert > Building Blocks and pick an option from the pop-out menu.
8. Enter Details Using a Drop-Down List
Using the Building Blocks above for tracking information, you can take advantage of Google Docs’ premade drop-down lists. However, you can create a drop-down list of your own just like in Google Sheets. This is handy for you, your readers, or your collaborators to enter the details you need easily.
Place your cursor where you want the list, open the Insert menu, and choose Dropdown.
To use a premade drop-down list, choose one from the bottom section.
To create your own, choose New dropdown. Then, enter the name and list of options. You can choose a color next to each list item, add more items, and rearrange the order using drag-and-drop. When you finish, select Save.
You’ll then see your new drop-down list, which you can reuse repeatedly. Simply select it from the Insert > Dropdown menu.
To make changes later, open the drop-down list and choose Add / Edit Options.
9. Pop In Information With Smart Chips
To list and view contacts, events, files, locations, and dates clearly, you can insert Smart Chips in your documents. These nifty tools stay condensed but expand to show the details and allow you to perform actions with a click.
You can insert a Smart Chip by typing the @ symbol followed by the item’s name or by going to Insert > Smart chips and picking one from the pop-out menu.
Once you insert the chip, hover your cursor over it or select it to view a preview. Each chip contains different details and actions depending on the chip type. For example, with a File Smart Chip, you can preview the file, copy a link to it, or open it.
If you have a supported Google Workspace account, you have access to additional Smart Chips, including a stopwatch, timer, and reusable variables.
Take advantage of these Smart Chips to include the information you need while keeping your content short and sweet.
10. Insert Equations With Ease
One more good tool Google Docs offers is for equations. Whether a student or professor, you can stop searching for the correct symbols and then format them to fit your document. Just use the equation editor.
To open the editor, go to View > Show equation toolbar. You can also select Insert > Equation. You’ll see the editing toolbar appear at the top of your document.
Use the drop-down boxes within the toolbar to add your symbols. You can use Greek letters, math operators, relation symbols, and arrows.
You’ll then see your equation appear in a nice and neat text box within your document.
From a summary to a tracking table to a drop-down list to a detailed chip, you can organize your Google documents in a variety of ways to meet your needs. Which of these features will become your fast favorite?
For related tutorials on other Google apps, look at how to set an expiration date on your Google Drive files.
