Windows 操作系统^{(Windows OS)}带有一个内置的文件资源管理器^{(File Explorer)}，每个人每天都会使用它。尽管有许多可用的资源管理器替代品^{(Explorer alternatives)}，但默认文件资源管理器仍然是最常用的，因为它对任何人都非常简单易用。也就是说，它仍然是Windows 10上使用率最低的应用程序，您可以使用^{(Windows 10)}File Explorer做很多事情。在这篇文章中，我将讨论一些用于管理文件的最佳文件资源管理器^{(File Explorer)}提示和技巧^(Tricks)。

阅读^(Read)：如何在 Windows 10 中打开文件资源管理器^{(How to Open File Explorer in Windows 10)}。

Windows 10文件资源管理器提示^{(File Explorer Tips)}和技巧^(Tricks)

这些提示将帮助您充分利用Windows 10 文件资源管理器^{(File Explorer)}。我们介绍的技巧是：

1. 使用Windows 10^{(Windows 10)} 应用程序^(Apps)即时共享文件
2. 为您的文件查找更多应用程序
3. 默认打开这台电脑
4. 删除最近的文件历史记录
5. ^{(Rename Multiple Files)}用您选择的名称重命名多个文件
6. ^{(Show Recycle Bin)}按需在侧边^(Demand)栏中^(Sidebar)显示回收站
7. 在Windows 资源管理器^{(Windows Explorer)}中禁用广告^{(Advertisement)}
8. 创建新的文件类型等等！

1]使用Windows 10应用程序^(Apps)即时共享文件^{(Share Files)}

Windows 10 现在带有本机共享功能，允许一个人与Twitter、Facebook、Messenger、Fresh paint、OneNote、Paint 3D等应用程序共享多个或单个文件。

• 选择多个文件，右键单击，然后单击共享^(Share)。
• 这将打开共享^(Share)菜单，其中显示经常联系的人列表以及支持它的应用程序列表。
• 选择您要与之共享的应用程序或联系人，它将打开该应用程序并附加所有文件。

如果您在菜单中找不到该应用程序，您可以选择转到商店^{(Goto Store)}选项，然后下载该应用程序。只有当应用程序支持此功能时，它才会被列出。

这也是直接将一堆文件通过电子邮件发送给任何人的最佳方式。有趣的是，Windows 10 不会打开完整的外观，而是为您提供内联方式或小窗口下的所有内容，以获得无缝体验。

提示^(TIP)：了解如何以彩色显示加密或压缩文件。

2]为您的文件查找更多应用程序

与预装在Windows 10上的本机应用程序相比，商店中有很多应用程序可能会提供更多功能。因此，例如，如果您想要比记事本更好的东西，您需要做的就是：

• 右键单击该文件。
• 转到打开方式，然后选择“搜索商店^(Store)”。

这将在Microsoft Store中搜索选择文件类型的应用程序。然后，您可以根据描述和评级决定尝试哪些应用程序。

阅读^(Read)：如何计算文件夹中的项目数^{(How to count the number of items in a folder)}。

3]默认打开这台电脑

还记得单击文件资源管理器图标打开“我的电脑”的日子，显示硬盘驱动器列表、您的 CD ROM和另一个连接的设备吗？这不再是默认情况，现在您可以看到“快速访问”部分，其中显示了您经常使用的文件，一堆快捷方式。虽然它们很有用，但您始终可以通过右键单击任务栏上的文件资源管理器^{(File Explorer)}图标来访问它们。

所以这里是如何让文件资源管理器打开到这台电脑而不是快速访问^{(make File Explorer open to This PC instead of Quick Access)}。

• 打开文件资源管理器^{(Open File Explorer)}，然后右键单击左侧面板上的“快速访问”图标。选择^(Select) 选项^(Options)。

• 这将打开“文件夹选项”窗口。
• 在“常规^(General)”选项卡中，查找标有“打开文件资源管理器^{(Open File Explorer)}”的标签。
• 从下拉列表中选择“这台电脑”。
• 保存并退出。

这将确保Windows 文件资源管理器^{(Windows File Explorer)}将打开显示所有硬盘分区和文件夹的“此 PC”。

提示^(TIP)：这篇文章将向您展示如何将删除文件夹内容添加到上下文菜单。

4]删除最近的文件历史记录

如果您有一台被很多人使用的 PC，最好彻底清除最近或经常访问的文件。尽管为自己创建一个单独的用户并为其他人创建一个访客帐户总是一个好主意，但如果不是这种情况并且您的家人有权登录您的帐户，您需要小心它.

• 按照上述步骤打开文件夹选项。^{(Folder Option)}
• 寻找“隐私”部分。
• 在这里，您有两个选择。
  • ^(Show)在快速访问中^{(Quick Access)}显示最近使用的文件
  • ^(Show)在快速访问中^{(Quick Access)}显示常用文件夹。
• 取消选中它们。

这将确保没有任何内容被列出并向所有人展示。要清除到目前为止所有最近的文件列表，请单击清除按钮以清除文件资源管理器历史记录^{(File Explorer History)}。”

提示^(TIP)：按住ALT并双击^{(double-clic)}资源管理器中的文件以打开其属性^(Properties)框。

5]用您选择的名称重命名多个文件^{(Rename Multiple Files)}

如果您长期使用Windows，您已经知道在重命名多个文件时，Windows会取您选择的第一个文件的名称，然后在括号中添加带数字的后缀。就像你在下图中看到的那样。

现在，如果您想重命名多个文件，但每个名称都应该不同，而且您不必为每个文件使用重命名菜单或按 F2，该怎么办？这是可能的，这就是你如何做到的。

• 选择第一个文件，按 F2 或右键单击 > Rename。
• 确定名称后，按TAB。
• 您将看到下一个文件处于“重命名模式”，您可以在此处输入您选择的名称。
• 一直按TAB直到完成。如果您想跳过中间的几个文件，只需按Tab即可跳过。

提示^(TIP)：您还可以使用 CMD批量重命名文件和文件扩展名。

6]按需在侧边^(Demand)栏中^(Sidebar)显示回收站^{(Show Recycle Bin)}

Windows 10从左侧的Windows 资源管理器导航^{(Windows Explorer Navigation)}栏中隐藏了一堆文件夹，包括回收站。^{(Recycle Bin)}虽然您可能会争辩说按删除比拖放更好，但许多人可能更喜欢拖放文件以立即可用。除此之外，如果您想恢复一些已删除的文件，它还有助于快速访问回收站。

• 右键单击^{(Right-click)}导航^(Navigation)栏面板上空白处的任意位置。
• 这将打开一个选项列表，包括“显示所有文件夹^{(Show All Folders)}”。
• 选择它，它将显示回收站^{(Recycle Bin)}。

唯一的烦恼是它还显示了一堆你可能不喜欢的文件夹。所以要隐藏，只需以类似的方式回溯选项。

提示^(TIP)：您还可以在此 PC 文件夹中显示回收站或将其固定到快速访问。

7]在Windows资源管理器^{(Windows Explorer)}中禁用广告

微软向^(Microsoft)Windows消费者推广自己的应用程序，并且与“开始^(Start)”菜单和通知^{(Notification)}面板一起，广告也出现在文件资源管理器^{(File Explorer)}中。即使意图是好的，当你忙于工作时，这些也会分散你的注意力。幸运的是，可以禁用资源管理器中的这些广告。

• 打开文件夹^(Folder) 选项^(Options)，然后切换到查看选项卡^{(View Tab)}。
• 在Advanced Settings下，向下滚动以查找显示“Show Sync Provider Notifications”的复选框。
• 取消选中它。然后单击确定，所有这些广告都将消失。

提示^(TIP)：如果您在一个目录或桌面上有一堆文件和文件夹，并且您想找到一个以“B”开头的文件，然后按 B 键，一个以 B 开头的文件将突出显示。继续^(Continue)按直到焦点转移到下一个文件和下一个文件。

阅读^(Read)：在 Windows 10 中通过 CMD 管理文件和文件夹^{(Manage Files and Folders through CMD)}的有用命令。

8]错过创建^{(Miss Creating)}新文件类型？这是黑客

在以前的Windows版本中，曾经有一个选项可以让您快速创建一种文件类型，包括图像文件、记事本等。当我不得不快速记下某些东西时，它曾经非常方便。你可能有不同的用例，但你明白了。Windows 10 没有此选项，但您可以通过注册表修改轻松地在上下文菜单的新建项中添加新文件类型。

警告：这仅适用于那些了解注册表的人。如果您不这样做，请不要尝试。^{(Warning: This is only for those who understand the registry. If you don’t, do not try it.)}

• 打开记事本^(Notepad)并粘贴以下内容：
  • Windows注册表编辑器版本 5.00^{(Registry Editor Version 5.00)}
  • [HKEY_CLASSES_ROOT.XXXShellNew] “NullFile”=””
• 将^(Replace)“.XXX”替换为任何所需的文件类型，例如 .png、.docx等。
• 现在将文件保存为“ADD PNG.reg”。您将被要求确认您的操作。
• 完成后，双击此 reg 文件，它将在“new”下添加扩展名。

添加所需的文件类型后，它应该如下图所示。

现在，在 Windows 10 之后发生了很大变化，文件资源管理器^{(File Explorer)}具有更多与操作系统的其余部分集成的功能，使其接近于类似移动设备的体验，并且非常适合这一代用户。

其他提示：

使用默认文件^{(Default Folders)}夹管理^(Managing)文件

安装 Windows 10 时，它默认为您提供四个文件夹：

1. 文件
2. 图片
3. 音乐和
4. 视频

这些也称为库，因为您可以标记文件并将其添加到这些文件夹中，而无需将文件从其原始位置移动。对于本节，我们将重点关注将文件实际保存到这些文件夹中。

由于文件夹已经以用户可以识别这些文件夹内容的方式重命名，因此建议您相应地保存文件。如果它们是 Word 文档，您可以将它们保存到Documents文件夹中。如果要保存音乐文件，可以将它们放在Music文件夹等中。

在Windows^(Windows)中使用默认文件夹进行文件管理的唯一缺点是这些文件夹对系统的每个用户都是特定的。这意味着如果用户配置文件损坏，您就有丢失这些文件的风险。这也意味着您必须确保在重新安装Windows或从一个版本升级到另一个版本之前备份这些文件夹。

使用单独的驱动器^(Drive)并为文件夹创建“有组织的结构”

就个人而言，我不建议将任何类型的数据文件存储在系统驱动器上，而不是系统和临时文件。对于您需要的数据文件，请使用单独的驱动器。这可确保在您的用户配置文件损坏的情况下，您仍然拥有完整的文件，而无需您备份文件。事实上，我什至将Outlook PST文件存储到单独的驱动器中，这样当我重新安装Microsoft Office时，我就不必错过以前的电子邮件、联系人、提醒和任务。我可以简单地将PST添加到我的Outlook以获取所有电子邮件、联系人、任务和日历。

Windows 允许您使用最多 255 个字符（包括空格和一些特殊字符）来重命名文件和文件夹。您可以利用此功能清楚地命名您的文件夹 - 以便简单的浏览即可告诉您它们的内容。例如，如果您从事商业会计，您可以创建一个名为“Accounts”的主文件夹。在此文件夹中，您可以创建指示会计年度的文件夹。在每个文件夹中，您可以创建表示月份的文件夹：“四月”、“五月”、“六月”等。如果您有多个客户端，您可以进一步创建子文件夹，您将在其中存储与每个客户端相关的文件。这意味着一个子文件夹，比如“2019-202o”可以有一个名为“May”的子文件夹，其中有指示您的客户的子文件夹：“client1”、“client2”等等。这是结构化文件夹层次结构的示例。

或者，您可以创建一个主系统，使用客户端名称作为最顶层的文件夹，您可以在其中创建与年份和月份相关的文件夹。这有助于您根据优先级管理文件：按会计年度或按客户。您可以使用纸和笔来考虑您的需求并设计一个结构，然后再在您的计算机上实际实施它。这将帮助您更好地反映您的文件存储和访问需求。试一试，如果它被证明是在Windows中管理文件的更好方法，请告诉我们。

作为预防措施，您还可以将整个文件夹结构的副本存储到基于云的存储中。在某些情况下，您可能无法访问硬盘驱动器，或者您可能不得不从其他地方访问这些文件。在这种情况下，您可以使用 Web 浏览器访问基于云的副本。Microsoft OneDrive提供本地文件与其云存储的同步，反之亦然。您可以创建一个免费帐户并下载用于从 skydrive.live.com 同步文件的桌面客户端。将OneDrive同步文件夹安装到硬盘时，请选择与包含系统文件的驱动器不同的驱动器 - 原因与本文第一部分中提到的相同。

在Windows 中有效地^{(Windows Efficiently)}使用库进行文件管理^{(File Management)}

库允许您对文件进行分类。除了上面已经提到的四个默认库之外，您还可以根据需要创建任意数量的库。如果您想根据流派保存音乐，您可以创建名为“流行”、“说唱”、“古典”、“雷鬼”等的库。同样，如果您希望根据您的客户保存文档，您可以创建包含“client1”、“client2”等的库。虽然文件夹可以位于本地磁盘上的任何位置，但您可以右键单击文件夹图标并选择现有库之一或创建一个新库以将文件夹添加到其中。请记住，这些库将只包含指向原始文件的指针，因此在删除这些库的情况下，您不会丢失文件。此图向您展示如何使用Windows 资源管理器创建新库^{(Windows Explorer)}.

如果您不想添加整个文件夹而只想添加文件，请打开Windows 资源管理器^{(Windows Explorer)}并右键单击左侧窗格中的库。在生成的上下文菜单中，选择新建^(New)，然后选择库^(Library)以创建新库。然后，您可以将单个文件拖放到新库中。要一次添加多个文件，请使用SHIFT或CTRL选择多个文件。

使用跳转菜单访问文件

跳转^(Jump)菜单包含两种类型的文件 - 您最近使用的文件和您固定到跳转^(Jump)菜单的文件，以便您可以轻松访问它。要打开与任何应用程序相关的跳转菜单，请在任务栏上的应用程序上单击鼠标右键。这可能意味着您必须在访问跳转^(Jump)菜单之前打开应用程序。当跳转^(Jump)菜单打开时，您可以看到您最近使用的文件。要将相关文件固定到跳转^(Jump)菜单，请打开Windows 资源管理器^{(Windows Explorer)}并将文件拖到应用程序中。当文件图标放在任务栏中的应用程序图标上时，您将收到以下格式的消息：Pin < file name> to < Application名称>。然后，您可以释放文件图标以将其固定到该应用程序的跳转^(Jump)菜单。

将父文件夹停靠^{(Dock Parent Folder)}到Windows 任务栏^{(Windows Taskbar)}

如果您经常使用包含在另一个文件夹中的某些文件夹，则可以将父文件夹停靠到Windows任务栏，这样您就无需打开Windows 资源管理器^{(Windows Explorer)}并导航到您的文件。对于这次旅行，让我们使用上面的示例，其中我们创建了一个基于年、月和客户端的文件系统。

右键单击^{(Right-click)}Windows任务栏上的任何空白区域。在出现的上下文菜单中，单击工具栏^(Toolbars)，然后单击新建工具栏^{(New Toolbar)}。您将看到一个选择文件夹^{(Select Folder)}对话框。浏览^(Browse)到父文件夹，在本例中为Business。选择文件夹并单击选择文件夹^{(Choose Folder)}。请记住^(Remember)选择父文件夹而不是打开它，否则您将收到错误消息。父文件夹停靠在Windows任务栏上。您现在可以单击此文件夹名称旁边的 “>>”符号来访问其内容（所有子文件夹和文件），而无需打开Windows 资源管理器^{(Windows Explorer)}.

单击此文件夹将以级联菜单的形式向您显示其内容。您可以浏览到任何子文件夹以将其打开，然后单击要打开的文件。由于主文件夹在任务栏上始终可见，因此也可以为您节省大量时间。是的，如果需要，您可以将整个驱动器或常用文件夹停靠在任务栏上。

如果您有任何您认为值得注意的提示，请在评论中发出声音！

另请阅读^{(Also read)}：

• 如何在文件资源管理器中禁用紧凑视图^{(How to disable Compact View in File Explorer)}
• Windows 11 文件资源管理器提示和技巧。

Best File Explorer Tips and Tricks for Windows 10

Windows OS comes with an inbuilt File Explorer which everyone uses on a daily basis. Even though there are manу Explorer alternatives available, the default files explorer remains the most used mostly because it’s pretty much straightforward and easy to use for anyone. That said, it also remains the most underused application on Windows 10, and there are so many things you can do with File Explorer. In this post, I am talking about some of the best File Explorer Tips and Tricks for managing your files.

Read: How to Open File Explorer in Windows 10.

Windows 10 File Explorer Tips & Tricks

These tips will help you get the best out of Windows 10 File Explorer. The tricks we cover are:

1. Share Files instantly with Windows 10 Apps
2. Find More Apps for your Files
3. Open This PC by default
4. Delete Recent Files History
5. Rename Multiple Files with the name of your choice
6. Show Recycle Bin in the Sidebar on Demand
7. Disable Advertisement in Windows Explorer
8. Create new file types, and more!

1] Share Files instantly with Windows 10 Apps

Windows 10 now comes with native sharing which allows one to share multiple or a single file with apps like Twitter, Facebook, Messenger, Fresh paint, OneNote, Paint 3D and so on.

• Select multiple files, right-click, and click on Share.
• This will open up Share menu which reveals the list of frequently contacted people, and the list of apps that support it.
• Select the app or contact with which you want to share, and it will open that app with all the files attached.

In case you cannot find the app in the menu, you can choose to Goto Store option, and download the app. Only if the app supports this feature, it will be listed.

It is also the best way to directly email a bunch of files to anyone. Interesting to note, that Windows 10 doesn’t open the full outlook, but offers you an inline way or everything under a small window for a seamless experience.

TIP: See how you can show encrypted or compressed files in color.

2] Find More Apps for your Files

There are a lot of apps in the store which might offer to do more things than the native app that comes preinstalled on Windows 10. So for example, if you want something better than notepad, all you need to do is:

• Right-Click on the file.
• Go to Open With and then select “Search the Store.”

This will search the Microsoft Store for apps that select the file type. You can then decide which apps to try based on their description, and rating.

Read: How to count the number of items in a folder.

3] Open This PC by default

Remember the days when clicking on the files explorer icon opened “My PC” revealing the list of hard drives, your CD Rom, and another connected device? That’s not the default case anymore, and now you get to see a “Quick Access” section that reveals your frequently used files, a bunch of shortcuts.  While they are useful, you can always access them by right-clicking on the File Explorer icon on the taskbar.

So here is how you can make File Explorer open to This PC instead of Quick Access.

• Open File Explorer, and right-click on the “Quick Access” icon on the left panel. Select Options.

• This opens the “Folder Options” Window.
• In the General tab, look for a label that says “Open File Explorer to.”
• Select “This PC” from the drop-down.
• Save, and exit.

This will make sure Windows File Explorer will open “This PC” which shows all hard-drive partitions, and folders.

TIP: This post will show you how to add Delete Folder Contents to Context Menu.

4] Delete Recent Files History

If you have a PC which is used by a lot of people, it’s a very good idea to clear the recently or frequently visited files for good. Even though it’s always a good idea that you create a separate user for yourself, and a guest account for others, but if that’s not the case and your family member shave the privilege to log in to your account, you need to be careful about it.

• Open Folder Option by following the steps mentioned above.
• Look for the “Privacy” section.
• Here you have two options.
  • Show recently used files in Quick Access
  • Show frequently used folders in Quick Access.
• Uncheck both of them.

This will make sure nothing gets listed and shown to everybody. To clear all recent file list till now, click on the clear button to clear File Explorer History.”

TIP: Hold ALT and double-click a file in Explorer to open its Properties box.

5] Rename Multiple Files with the name of your choice

If you been using Windows for a long time, you already know that when renaming multiple files, Windows takes the name of the first file you choose, and then adds suffix with numbers in brackets. Like you see in the picture below.

Now, what if you want to rename multiple files, but every name should be different, and you don’t have to use the rename menu or press F2 for every file? That’s possible and here is how you do it.

• Select the first file, press F2 or right-click > Rename.
• Once you are sure of the name, press TAB.
• You will see that the next file is in “Rename Mode” and here you can enter the name of your choice.
• Keep pressing TAB till you are done. In case you want to skip a few files in between, just press Tab to skip.

TIP: You can also batch rename files and file extensions using CMD.

6] Show Recycle Bin in the Sidebar on Demand

Windows 10 hides a bunch of folders including Recycle Bin from the Windows Explorer Navigation bar on the left. While you may argue that pressing delete is better than drag, and drop, but many might prefer drag, and drop files to be available right away. Apart from this, it also helps to quickly access the recycle bin in case you want to restore some of the deleted files.

• Right-click anywhere on an empty place on the Navigation bar panel.
• This will open a list of options including “Show All Folders.”
• Select it, and it will display Recycle Bin.

The only annoyance is it also reveals a bunch of folders that you might not like. So to hide, just retrace the option in a similar way.

TIP: You can also display Recycle Bin in This PC folder or pin it to Quick Access.

7] Disable Advertisement in Windows Explorer

Microsoft promotes its own apps to Windows consumers, and along with the Start menu, and Notification panel, the advertisement appears in File Explorer as well. Even though the intentions are good, these are distracting when you are occupied with work. Luckily, these ads in Explorer can be disabled.

• Open the Folder Options, then switch to View Tab.
• Under Advanced Settings, scroll down to look for a checkbox that says “Show Sync Provider Notifications.”
• Uncheck it. Then click ok, and all those advertisements will be gone.

TIP: If you have a bunch of files and folders in a directory or on the desktop and you want to locate one starting with say ‘B’, then press the B key and a file starting with B will be highlighted. Continue pressing till the focus shifts to the next file and the next.

Read: Useful Commands to Manage Files and Folders through CMD in Windows 10.

8] Miss Creating new file types? Here is the hack

In previous versions of Windows, there used to be an option that allows you to quickly create a file type including image files, a notepad, and so on. It used to come super handy when I had to quickly note something. You might have a different use case, but you get the idea. Windows 10 doesn’t have this option,  but you can easily add a new file type in the New item of the context menu with a registry modification.

Warning: This is only for those who understand the registry. If you don’t, do not try it.

• Open a Notepad and paste the following:
  • Windows Registry Editor Version 5.00
  • [HKEY_CLASSES_ROOT\.XXX\ShellNew] “NullFile”=””
• Replace the “.XXX’ with any desired file type such as .png, .docx, etc.
• Now save the file as “ADD PNG.reg”. You will be asked to confirm your action.
• Once done, double-click on this reg file, and it will add the extension under “new.”

Once you have added the needed file types, it should look like the image below.

Much has changed post-Windows 10 now, and File Explorer has got more features that integrate with the rest of the operating system, bringing it close to a mobile-like experience, and it fit wells with this generation of users.

ADDITIONAL TIPS:

Using Default Folders For Managing Files

When you install Windows 10, it gives you four folders by default:

1. Documents
2. Pictures
3. Music and
4. Videos

These are also called Libraries, as you can tag and add files to these folders without having to move the files from their original location. For this section, we will focus on actually saving files to these folders.

Since the folders are already renamed in a way that users can recognize the contents of these folders, it is advised that you save your files accordingly. If they are Word documents, you can save them to the Documents folder. If you are saving music files, you can put them in the Music folder and so on.

The only drawback of using default folders for file management in Windows is that these folders are particular to each user of the system. This means that if the user profile goes corrupt, you are at risk of losing these files. This also means that you have to make sure you back up these folders before reinstalling Windows or before upgrading from one edition to another.

Use A Separate Drive And Create “Organized Structure” For Folders

Personally, I do not recommend storing any kind of data files on a system drive other than system and temporary files. For data files that are necessary for you, use a separate drive. This ensures that you still have the files intact in the event of your user profile going corrupt without you backing up the files. In fact, I even store the Outlook PST files to a separate drive so that when I reinstall Microsoft Office, I do not have to miss out on previous emails, contacts, reminders, and tasks. I can simply add the PST to my Outlook to get all the emails, contacts, tasks and calendar back.

Windows allows you to use up to 255 characters (including spaces and some special characters) to rename files and folders. You can utilize this feature to name your folders clearly – so that a simple glance can tell you about their contents. For example, if you are into business accounting, you can create a master folder named “Accounts”. Inside this folder, you create folders indicating fiscal years. Inside each of these, you can create folders indicating months: “April”, “May”, “June” and so on. If you have more than one client, you can further create subfolders where you will store files related to each client. That means that a subfolder, say, “2019-202o” can have a subfolder named “May” wherein there are subfolders indicating your clients: “client1”, “client2” and more. Here is an example of a structured folder hierarchy.

Alternatively, you can create a master system using client names as topmost folders within which, you create folders relating to year and months. This helps you manage your files according to your priority: either by fiscal years or by clients. You can use paper and pen to give a thought to your needs and design a structure before actually implementing it on your computer. This will help you reflect better on your file storage and access needs. Give it a try and let us know if it proves to be a better way to manage your files in Windows.

You could also store a copy of this entire folder structure to cloud-based storage just as a precaution. There may be cases when you cannot access your hard drive or you may have to access those files from somewhere else. In such a case, you can access your cloud-based copy using a web browser. Microsoft OneDrive provides for the synchronization of your local files with its cloud storage and vice versa. You can create a free account and download the desktop client for syncing files from skydrive.live.com. When installing the OneDrive sync folder to your hard disk, select a drive that is different from the one containing system files – for reasons the same as those mentioned in the first section of this article.

Using Libraries For File Management In Windows Efficiently

Libraries allow you to categorize your files. In addition to the four default libraries already mentioned above, you can create as many libraries as you wish. If you wish to save music according to the genre, you can create libraries named “pop”, “rap”, “classical”, “reggae” and more. Similarly, if you wish to save documents according to your clients, you can create libraries saying “client1”, “client2 “and more. While the folders can be anywhere on the local disk, you can right-click on the folder icon and select one of the existing libraries or create a new library to add the folder to. Remember that the libraries will contain only pointers to the original files so in event of deletion of these libraries, you will not lose your files. This image shows you how to go about creating a new library using Windows Explorer.

If you do not wish to add entire folders but only files, open Windows Explorer and right-click Libraries in the left pane. In the resulting context menu, select New and then Library to create a new library. You can then drag and drop individual files to the new libraries. For adding many files at once, use SHIFT or CTRL to select more than one file.

Use Jump Menus To Access Files

Jump menus contain two types of files – ones that you recently used and ones that you pinned to the Jump menu so that you can access it easily. To open a jump menu related to any application, right-click on the application when it is on the taskbar. This may mean you will have to open the application before accessing the Jump menu. When the Jump menu opens, you can see files that you recently used. To pin a related file to the Jump menu, open Windows Explorer and drag the file to the application. When the file icon is placed on the application icon in the taskbar, you will get a message in the following format: Pin <file name> to <Application name>. You can then release the file icon to pin it to the Jump menu of that application.

Dock Parent Folder To Windows Taskbar

If you regularly use some folders that are contained in another folder, you can dock the parent folder to the Windows taskbar so that you need not open Windows Explorer and navigate to get to your files. For this trip, let us use the above example, where we created a file system based on years, months and then clients.

Right-click on any empty space on the Windows taskbar. In the context menu that appears, click Toolbars and then New Toolbar. You will get a Select Folder dialog box. Browse to the parent folder, which in this case is Business. Select the folder and click Choose Folder. Remember to choose the parent folder and not open it else you will get an error. The parent folder is docked to the Windows taskbar. You can now click on “>>” sign next to this folder name to access its contents (all the sub-folders and files) without having to open Windows Explorer.

Clicking on this folder will show you its content in form of cascading menus. You can browse to any sub-folder to open it and click the file you wish to open. Since the main folder is always visible on the taskbar, it saves you a lot of time too. And yes, you can dock the entire drive or frequently used folders to the taskbar if you want.

If you have any tip which you think is worth noting, sound off in the comments!

Also read:

• How to disable Compact View in File Explorer
• Windows 11 File Explorer Tips and Tricks.

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