在工作中，您每天可能要处理一百万个不同的任务。将所有这些都记在脑海中可能很困难。有大量的生产力应用程序(productivity apps)可以帮助您记住事情并为您管理任务。
不想寻找和安装额外的软件？不是问题。Slack具有许多生产力功能。以下是可以帮助您在今年提高工作效率 的顶级Slack提示和技巧。(Slack)
提高工作效率的顶级 Slack 技巧和窍门(Top Slack Tips & Tricks to Be More Productive)
Slack一直强调生产力。在这里，您可以找到最近添加到Slack的最新功能，以及您可能不知道的较旧的隐藏功能。
1.组织你的 Slack 频道(Organize Your Slack Channels)
由于每个人都可以在Slack(Slack)中创建频道，因此您的工作区可能会因您不使用的聊天和频道而变得混乱。问题在于，当您需要在所有混乱中找到重要的东西时，您将花费多少时间，例如当您不记得共享您需要的链接或附件的频道名称时.
整理Slack(Slack)频道的一个好方法是让它们井井有条。您可以将所有频道分为三个主要类别：
- 已加星标的频道：为您的(Starred Channels)Slack工作区中的重要频道加星标。它们应该是您最常使用的频道，例如您讨论活动项目的频道，或者您一直访问的重要信息和链接的频道。
- 常规渠道：(Regular Channels:)这可以是您不时打开的所有非关键渠道。
- 静音频道：(Muted Channels:) 是否(Are)有任何频道会产生过多噪音（即通知），但您似乎没有经常使用它们？找到您不定期检查的频道，并在Slack上将其静音。
要使频道静音，请在Slack(Slack)中打开它，然后在对话标题中选择频道的名称。打开通知菜单并选择静音频道(Mute channel)。
所有静音频道在频道列表底部显示为灰色。
2.在 Slack 中设置提醒(Set Up Reminders in Slack)
您可以使用 Slack 为您自己或您的同事设置智能提醒(set up smart reminders)，以确保您不会错过项目截止日期。
要为自己设置提醒，请在Slack(Slack)中打开消息窗口，然后输入/remind me，然后输入提醒的文本和时间。例如，/remind me to send an email at 2pm。
您还可以为您的同事创建提醒。为此，请在Slack中打开消息窗口，然后输入 /remind @someone，然后输入提醒的文本和时间。例如，/remind @Anya to send an email at 2 pm。
要为整个频道创建提醒，请在Slack中打开此频道，然后在消息窗口中键入/remind #nameofchannel，然后输入提醒的文本和时间。例如，/remind #general to send an email at 2 pm。
3.浏览所有未读消息(Browse All of Your Unread Messages)
要快速访问所有未读邮件，您可以使用Slack中的(Slack)所有(All Unreads)未读邮件功能。
要进行设置，请打开Slack并在左侧边栏菜单中选择更多。(More)然后选择所有未读(All Unreads)。或者，您可以使用键盘快捷键Ctrl + Shift + A（适用于 Windows）或Cmd + Shift + A查看所有未读消息。
4.设置自动 Slackbot 响应(Set Up Automatic Slackbot Responses)
如果您经常发现自己在Slack(Slack)上一遍又一遍地回答或询问相同的问题，您可以通过设置自动Slackbot响应来节省一些时间。
Slackbot 是一个内置机器人(built-in bot)，当它指示在消息或频道中使用触发词或短语时，它可以为您提供自动响应。
要设置自定义Slackbot响应，请在屏幕左上角选择您的工作区名称，然后按照路径管理(Administration)>自定义(Customize)。
在Customize Your Workspace窗口中，在Slackbot选项卡下选择+ Add New Response。
在左侧的当某人说(When someone say)s 框中键入触发词或短语，然后在Slackbot 响应(Slackbot responds)框中的响应。响应可以是纯文本，也可以是链接、图像或表情符号。
5.在 Slack 中自定义通知(Customize Your Notifications in Slack)
(Slack)如果您收到太多通知，则Slack通知既有用又有害。幸运的是，您可以自定义在Slack中收到的通知以及收到通知的时间。
要控制您的通知，请在Slack中选择您的个人资料图片，然后按照路径Preferences > Notifications进行操作。从那里，您可以选择要接收的通知。
选择(Select)是要接收有关所有新消息(All new messages)、直接消息、提及和关键字(Direct messages, mentions, and keywords)的通知，还是什么都不(Nothing)接收。
当有人在Slack(Slack)中提及特定单词或短语时，您还可以收到通知。在“我的关键字”框中(My Keyword)输入(Enter)这些词以启用此选项。
在同一页面上，您可以设置自己的通知时间表(Notification schedule)，以确保仅在适当的时候收到它们。
6.使用 Slack Connect 邀请公司以外的人(Use Slack Connect to Invite People Outside Your Company)
Slack Connect是Slack提供的一项服务，用于邀请公司外部的人员加入您的Slack频道。这样，您就不必担心保持通信的私密性和安全性（Slack负责处理），以及从一个信使到另一个信使来回切换以继续您的通信。
如果您只想与公司外部的人交换直接消息，即使是免费的 Slack 计划，您也可以这样做。要发送Slack Connect DM邀请，请开始新消息，然后在收件人：(To:)字段中输入您要邀请的人的电子邮件地址。
然后对方将有 14 天的时间接受您的邀请。
如果您和您想邀请的人都使用其中一种付费Slack计划，您还可以创建共享渠道以在Slack上更有效地进行交流。您还可以邀请外部人员加入您现有的任何频道（#general 除外）。
要邀请某人加入您的Slack频道，请选择频道名称并按照路径设置(Settings)> Slack Connect >与另一家公司合作(Work With Another Company)。输入您要邀请的人员的电子邮件地址，然后选择完成(Done)进行确认。
7.使用文本格式改善您在 Slack 上的沟通(Use Text Formatting to Improve Your Communication on Slack)
文本格式可以帮助您轻松表达自己的观点，并让Slack中的沟通更加清晰。您可以使用消息框中的格式化工具栏或使用每种格式的特殊符号轻松地格式化Slack中的消息。(Slack)
在Slack(Slack)中使用文本格式，您可以将文本设为粗体(Bold)、斜体( Italic)、使用删除线(Strikethrough)、块引用(Blockquotes)、项目符号(Bulleted)和有序列表(Ordered Lists)，以及在消息中添加链接和代码行。
8.使用 Slack 快捷方式(Use Slack Shortcuts)
键盘快捷键(Keyboard shortcuts)可帮助您更快地完成任务，从而为您节省大量时间。
您可以通过按Ctrl + /（对于 Windows）或Cmd + /（对于 Mac） 找到所有Slack快捷方式的列表。(Slack)
9.管理传入的电子邮件（仅限付费 Slack 计划）(Manage Incoming Emails (Paid Slack Plans Only))
向 Slack 发送电子邮件(Sending emails to Slack)是一项很棒的功能，它可以帮助您将所有工作通信保持在一个平台上。但是，一些用户更喜欢将它们分开。如果您是使用付费Slack计划的工作区的所有者或管理员，您可以完全控制此功能 - 您可以决定工作区成员是否可以向频道、DM(DMs)或Slackbot发送电子邮件并将其发布到Slack。
要管理传入的电子邮件，首先选择您的工作区。然后转到设置和管理(Settings & administration)并按照路径Workspace settings > Incoming Emails > Expand。从那里，您可以启用(Enable)或禁用传入电子邮件(Disable incoming emails)。
10.查看您的消息活动（仅限付费 Slack 计划）(View Your Message Activity (Paid Slack Plans Only))
如果您想让您的Slack工作区更高效，您可以使用通过查看消息活动收集的数据。这是一项可供使用付费Slack计划的工作区的所有者或管理员使用的功能。
要查看消息活动，请找到您要检查的消息并选择它旁边的三个点图标。(three dots icon)然后选择查看消息活动(View message activity)。
这些统计数据可以帮助您衡量公告和内部沟通活动的影响。
11.学习在 Slack 中搜索信息 (Learn to Search Slack for Information )
您(Are)是大工作空间的一部分，并且总是难以在Slack上查找信息吗？默认情况下，当您在Slack上搜索时，它会显示来自您工作区中所有用户的所有频道和消息的结果。但是，Slack提供了一些更有效的方法来进行搜索。
在搜索中使用以下内容以获得更好的搜索结果：
- in：当您需要在特定频道内搜索时 - 例如。Test results in:#general。
- from：当您需要浏览来自单个用户的消息时 - 例如。Test results from:@person。
- 有：(has:)在查找包含某些关键字的消息时 - 例如。有：测试结果(Has: test results)。
- after: , before: , or during:查找来自特定时间段的消息 – 例如。期间：今天(During: today)。
12.开始使用 Workflow Builder(Start Using the Workflow Builder)
最后，您可以在Slack中使用的最佳生产力服务之一是Workflow Builder。Workflow Builder是一组工具，可让您自动执行日常任务，这样您就不必花时间手动完成它们。无论是对新用户的欢迎消息例程，还是对文档的签名请求——您可以决定您的工作流程的简单或复杂程度。
要开始使用Workflow Builder，请选择您的工作区并按照路径工具(Tools)> Workflow Builder。然后选择您想要自动化的例程类型并开始在Slack上创建您的第一个工作流。
成为 Slack 超级用户(Become a Slack Power User)
Slack 通常被认为只是一个交流平台。但是，它也是一个强大的生产力应用程序。您只需要了解该应用程序的使用方式，以及一些隐藏的 Slack 提示和技巧(hidden Slack tips and tricks)即可成为高级用户。
Slack是否可以帮助您提高工作效率？您最喜欢的Slack提示和技巧有哪些？在下面的评论部分与我们 分享。(Share)
12 Best Slack Tips to Be More Productive in 2021
At work, you probably deal with a million different tasks on a daily basis. Kеeping all of them in your head can be difficult. There’s а ton of productivity apps that can help you remember things and manage your tasks for you.
Don’t want to look for and install extra software? Not a problem. Slack has a number of productivity features. Here are the top Slack tips and tricks that can help you become more productive this year.
Top Slack Tips & Tricks to Be More Productive
Slack has always emphasized productivity. Here you’ll find the latest features recently added to Slack, as well as older, hidden features that you might not know about.
1. Organize Your Slack Channels
Since everyone can create a channel in Slack, your workspace can become cluttered with chats and channels that you don’t use. The problem with that is how much time you’re going to spend when you need to find something important among all of that clutter, like when you don’t remember the name of the channel where a link or an attachment that you need was shared.
A good way to declutter your Slack channels is to keep them organized. You can divide all of your channels into three main categories:
- Starred Channels: Star the important channels in your Slack workspace. They should be the ones that you use most, like channels where you discuss your active projects, or channels that you go to for crucial information and links all the time.
- Regular Channels: This can be all of the non-crucial channels that you open from time to time.
- Muted Channels: Are there any channels that produce too much noise (i.e. notifications) yet you don’t seem to use them often enough? Find the channels that you don’t check on a regular basis and mute them on Slack.
To mute a channel, open it in Slack, then select the channel’s name in the conversation header. Open the notifications menu and select Mute channel.
All muted channels appear grayed out at the bottom of your channel list.
2. Set Up Reminders in Slack
You can use Slack to set up smart reminders for yourself or your colleagues to make sure you don’t miss project deadlines.
To set a reminder for yourself, open the message window in Slack and type in /remind me followed by the text and time of the reminder. For example, /remind me to send an email at 2pm.
You can also create a reminder for your coworkers. To do that, open the message window in Slack and type in /remind @someone followed by the text and time of the reminder. For example, /remind @Anya to send an email at 2 pm.
To create a reminder for an entire channel, open this channel in Slack and type into the message window /remind #nameofchannel followed by the text and time of the reminder. For example, /remind #general to send an email at 2 pm.
3. Browse All of Your Unread Messages
For quick access to all of your unread messages, you can use the All Unreads feature in Slack.
To set it up, open Slack and select More in the sidebar menu on the left. Then select All Unreads. Alternatively, you can use the keyboard shortcuts Ctrl + Shift + A (for Windows) or Cmd + Shift + A to see all of your unread messages.
4. Set Up Automatic Slackbot Responses
If you often find yourself answering or asking the same question over and over again on Slack, you can save yourself some time by setting up automatic Slackbot responses.
Slackbot is a built-in bot that can deliver automated responses for you when it indicates the use of trigger words or phrases in a message or channel.
To set up a custom Slackbot response, select your workspace’s name in the upper-left corner of the screen, and follow the path Administration > Customize.
In the Customize Your Workspace window, under the Slackbot tab select + Add New Response.
Type in the trigger word or phrase in the When someone says box on the left, and the response in the Slackbot responds box. The response can be plain text, as well as links, images, or emojis.
5. Customize Your Notifications in Slack
Slack notifications can be both helpful and harmful if you’re getting too many of them. Luckily, you can customize what notifications you receive in Slack and when you receive them.
To control your notifications, select your profile picture in Slack and follow the path Preferences > Notifications. From there, you can choose which notifications you want to receive.
Select whether you want to receive notifications about All new messages, Direct messages, mentions, and keywords, or Nothing at all.
You can also get notified when someone mentions a particular word or phrase in Slack. Enter those words into the My Keywords box to enable this option.
On the same page, you can set up your own Notification schedule to make sure you only receive them when appropriate.
6. Use Slack Connect to Invite People Outside Your Company
Slack Connect is a service that Slack offers for inviting people outside your company to join your Slack channel. This way you don’t have to worry about keeping your communication private and secure (Slack’s taking care of it), as well as switching back and forth from one messenger to another to continue your communication.
If you just want to exchange direct messages with someone outside your company, you can do that even on a free Slack plan. To send a Slack Connect DM invitation, start a new message, and in the To: field enter the email address of the person you’d like to invite.
The other person will then have 14 days to accept your invitation.
If you and the person that you want to invite are both using one of the paid Slack plans, you can also create shared channels to communicate more efficiently on Slack. You can also invite external people to join any of your existing channels (except for #general).
To invite someone to one of your Slack channels, select the channel’s name and follow the path Settings > Slack Connect > Work With Another Company. Enter the email address of the people that you’d like to invite and select Done to confirm.
7. Use Text Formatting to Improve Your Communication on Slack
Text formatting can help you get your point across easily and add clarity to communication in Slack. You can easily format your messages in Slack using the formatting toolbar in the message box, or by using the special symbols for each format.
Using text formatting in Slack, you can make your text Bold, Italic, use Strikethrough, Blockquotes, Bulleted and Ordered Lists, as well as add links and lines of code to your messages.
8. Use Slack Shortcuts
Keyboard shortcuts help you complete tasks faster, thus saving you a ton of time.
You can find the list of all Slack shortcuts by pressing Ctrl + / (for Windows) or Cmd + / (for Mac).
9. Manage Incoming Emails (Paid Slack Plans Only)
Sending emails to Slack is a great feature that can help you keep all of your work communication on one platform. However, some users prefer keeping them separate. If you’re an owner or admin of a workspace that uses a paid Slack plan, you get full control of this feature – you get to decide whether the workspace members can send emails to channels, DMs, or Slackbot and post them on Slack.
To manage incoming emails, first select your workspace. Then go to Settings & administration and follow the path Workspace settings > Incoming Emails > Expand. From there, you can Enable or Disable incoming emails.
10. View Your Message Activity (Paid Slack Plans Only)
If you want to make your Slack workspace more efficient, you can use the data that you gather by viewing message activity. It’s a feature available for owners or admins of workspaces that use one of the paid Slack plans.
To view message activity, find the message that you want to check and select the three dots icon next to it. Then select View message activity.
These stats can help you measure the impact of announcements and internal communication campaigns.
11. Learn to Search Slack for Information
Are you part of a big workspace and always struggle to find information on Slack? By default, when you search on Slack it’ll show you the results from all channels and messages from all users from your workspace. However, Slack offers a few more efficient ways to conduct your searches.
Use the following in your searches for better search results:
- in: when you need to search inside a specific channel – ex. Test results in:#general.
- from: when you need to browse the messages from a single user – ex. Test results from:@person.
- has: when looking for messages that contain certain keywords – ex. Has: test results.
- after:, before:, or during: to find messages from specific time periods – ex. During: today.
12. Start Using the Workflow Builder
Finally, one of the best productivity services that you can use in Slack is the Workflow Builder. Workflow Builder is a set of tools that allow you to automate your everyday tasks so that you don’t have to spend time completing them manually. Whether it’s a welcome message routine for new users, or a request for a signature on a document – you decide how simple or complex your workflow will be.
To get started with your Workflow Builder, select your workspace and follow the path Tools > Workflow Builder. Then choose the type of a routine that you want to automate and start creating your first workflows on Slack.
Become a Slack Power User
Slack is often considered just a communication platform. However, it’s also a powerful productivity app. You just need to know your way around the app, as well as a few hidden Slack tips and tricks to become a power user.
Is Slack helping you become more productive? What are some of your favorite Slack tips and tricks? Share them with us in the comments section below.
