当不必要地使用复杂或抽象的单词时，你的写作的连贯性和质量可能会受到打击，并且很可能会让读者感到沮丧。这样的单词排列永远无法传达想要的意思。如果你有Microsoft 365订阅，添加一些云增强功能可以帮助你产生更好的结果。这就是微软编辑器(Microsoft Editor)发挥作用的地方。
如何使用微软编辑器
Microsoft 编辑器(Microsoft Editor)通过识别可能需要更多注意的单词和短语来帮助您改进Word和Outlook网页版中的写作。(Outlook)该工具充当您的智能写作助手，在您键入时分析文本，并在遇到拼写错误的单词或需要改进语法的地方时提出更改建议。
如果您使用的是Microsoft 365 个人版(Personal)和家庭(Family)版订阅，则可以访问高级语法和样式优化。它包括清晰、简洁、正式的语言、词汇建议等等。可以通过三种方式访问 Microsoft 编辑器(Microsoft Editor)
- Microsoft Office 文档(Microsoft Office Documents)（网页版和桌面版Word ）
- Outlook .com和Outlook(Outlook Client)电子邮件(Emails)客户端
- 通过浏览器扩展在其他任何地方。
您可以将 Microsoft 编辑器用作：
- 浏览器插件
- Microsoft Word 加载项
因此，无论您是在编写Word文档、撰写电子邮件，还是在LinkedIn或Facebook等网站上发帖，您都可以从Microsoft Editor的实用程序中受益。Microsoft Editor的一个显着特点是它可以用 20 多种语言进行清晰的交流。每种语言和市场都是独一无二的。因此，Microsoft与母语人士和当地语言学家合作，为每种语言提供建议。
1] Microsoft Editor作为浏览器插件
编辑(Editor)器浏览器扩展检查语法和拼写错误。它还为改进您的写作提出建议，例如解决被动语态或冗长的问题。
在将Microsoft Editor安装为浏览器扩展之前，我们建议您关闭其他语法检查扩展。这样做将有助于编辑器(Editor)发挥最佳作用！因此，请转到浏览器的扩展设置并关闭检查拼写和语法的其他浏览器扩展。
在 Edge 中，选择“设置和更多(Settings and more)”（三点）菜单，然后选择“扩展(Extensions)”。
对于 Chrome，请转到三点“自定义和控制 Google Chrome(Customize and control Google Chrome) ”菜单，然后转到“设置(Settings)”>“扩展程序(Extensions)”。
完成后，继续添加Microsoft Editor作为Edge或Chrome上的扩展。您可以从浏览器的应用商店轻松获取它。
添加后，一个灰色的编辑器(Editor)图标会添加到浏览器的工具栏中。单击(Click)该图标并使用您用于Office的帐户登录或使用您的免费Microsoft帐户登录。
当您选择使用免费的Microsoft帐户登录时，编辑器会限制您仅修复基本的拼写和语法问题。仅当您使用Office 365或Microsoft 365订阅帐户登录编辑器(Editor)时，才会启用优化和高级语法检查功能。
编辑器的“设置(Settings)”让您选择编辑器(Editor)检查的内容，并且您可以为不需要该服务的网站关闭编辑器。(Editor)
更新(UPDATE)：Microsoft 编辑器(Microsoft Editor)现在已内置到Edge浏览器中。
2]微软编辑器Word插件
安装Microsoft Editor Word插件后，它将被添加到功能区菜单中，并且在应用程序的“(Ribbon)主页(Home)”选项卡下很容易看到。
开始(Begin)写作。如果该工具遇到任何错误，它将标记它们。例如，编辑器(Editor)标志，
- 带有红色波浪下划线的拼写错误
- (Grammar)蓝色和普通双下划线的语法错误
- 紫色破折号的样式问题
单击(Click)带下划线的单词以查看建议的修订列表。
如果您需要其他帮助，只需单击功能区中的钢笔图标即可打开编辑器(Editor)窗格。编辑(Editor)将快速分析您的写作并为您提供统计数据
Microsoft Editor承诺通过在未来引入一些更重要的功能来进一步增强其实用性。这些包括，
相似性检查器(Similarity Checker)
由于参考资料数量巨大，每位作者要正确验证和引用文献既具有挑战性又耗时。了解这一点后，编辑器(Editor)中称为“相似性检查器(Similarity checker)”的功能将帮助用户识别潜在的非原创内容，并使仅插入相关引用变得容易。在接下来的几个月中，我们可能会在Word网页版中看到此功能。
重写建议(Rewrite suggestions)
重写(Rewrite)建议将使Microsoft 编辑器(Microsoft Editor)用户更容易优化他们的写作，以提高流畅度、简洁性或可读性。我们已经在之前的文章——如何(How)使用重写建议(Rewrites Suggestions)中详细介绍了此功能。但是，该功能仅限于Word for web 应用程序。
最后的话(Final words)
在我们使用过程中，我们发现微软编辑器(Microsoft Editor)不仅可以快速发现错误，还可以帮助您自信地写作。
How to use Microsoft Editor to check Grammar and Spelling
The coherency and quаlity of your writing can take a beating and most likely frustrate readers when complеx or abstract wоrds arе used unnecessarily. Such an arrangement of words can never convey the desired meaning. If you have a Microsoft 365 subscriptіon, аdding some cloud-enhanced features can help you produce better results. Thаt’s where the role оf Microsoft Editor comes into play.
How to use Microsoft Editor
Microsoft Editor helps you improve your writing in Word and Outlook for the web by identifying words and phrases that might need more attention. The tool acts as your intelligent writing assistant by analyzing text as you type and suggest changes whenever it comes across misspelled words or places where improvement in syntax is required.
If you are using Microsoft 365 Personal and Family subscription, you get access to advanced grammar and style refinements. It includes clarity, conciseness, formal language, vocabulary suggestions, and much more. There are three ways to access the Microsoft Editor
- Microsoft Office Documents ( Word on web and desktop)
- Outlook .com and Outlook Client for Emails
- Everywhere else through a browser extension.
You can use Microsoft Editor as:
- Browser Plugin
- Microsoft Word add-in
So, whether you are writing a Word doc, composing an email message, or posting on a website like LinkedIn or Facebook you can benefit from Microsoft Editor’s utility. A salient feature about Microsoft Editor is that it can communicate clearly in more than 20 languages. Every language and market is unique. As such, Microsoft offers suggestions for each language in partnership with native speakers and local linguists.
1] Microsoft Editor as a browser plugin
The Editor browser extension checks for grammar and spelling mistakes. It also makes suggestions for refining your writing, like addressing passive voice or wordiness.
Before installing Microsoft Editor as a browser extension, we would recommend you turn off other grammar-checking extensions. Doing so will help Editor to work best! So, go to your browser’s extension settings and switch off other browser extensions that check your spelling and grammar.
In Edge, choose ‘Settings and more’ (three-dot) menu, and then ‘Extensions’.
For Chrome, go to the three-dot ‘Customize and control Google Chrome’ menu, and then ‘Settings’ > ‘Extensions’.
When done, go ahead and add Microsoft Editor as an extension on Edge or Chrome. You can easily get it from the browser’s app store.
Once added, a dimmed Editor icon gets added to the browser’s toolbar. Click the icon and sign in with the account you use for Office or sign in with your free Microsoft account.
When you choose to sign in with a free Microsoft account, the editor limits you to fixing basic spelling and grammar issues only. Refinements and advanced grammar checking features are enabled only when you sign in to Editor with your Office 365 or Microsoft 365 subscription account.
Editor’s ‘Settings’ let you choose what Editor checks for, and you can switch Editor off for websites where you don’t want the service.
UPDATE: Microsoft Editor is now built-in into the Edge browser.
2] Microsoft Editor Word add-in
Once you install Microsoft Editor Word add-in, it will be added to the Ribbon menu and will be readily visible under ‘Home’ tab of the application.
Begin writing. If the tool comes across any mistakes, it will flag them. For example, the Editor flags,
- Misspellings with red wavy underlines
- Grammar mistakes with blue and plain double underlines
- Style issues with purple dashes
Click an underlined word to see a list of suggested revisions.
In case, you require additional assistance, simply open the Editor pane by clicking on the pen icon in the ribbon. The Editor will quickly analyze your writing and provide you statistics on
- Readability
- Use of distinct words
- The time needed to read the document
Microsoft Editor promises to enhance its utility furthermore by introducing some more important features in the future. These include,
Similarity Checker
It is both, challenging and time-consuming for every writer to verify and do citations properly, owing to a huge amount of reference material. Understanding this, a feature called ‘Similarity checker‘ in Editor will help users identifying potentially unoriginal content and make it easy to insert relevant citations only. We will likely see this feature in the coming months in Word for the web.
Rewrite suggestions
The Rewrite suggestions will make it easier for Microsoft Editor users to optimize their writing for fluency, conciseness, or readability. We have already covered this feature in detail in our earlier post – How to use Rewrites Suggestions. The feature, however, is limited to Word for the web application only.
Final words
During our use, we found that Microsoft Editor will not only quickly catch mistakes but also help you write with confidence.
