这是一个常见的场景：您通过电子邮件收到了一个Word文档，需要您签名并发回。您可以打印、签名、扫描和返回文档，但有一种更简单、更好、更快的方法可以在Word^(Word)中插入签名。 

本指南说明如何快速将您的签名插入到任何Microsoft Word文档中，无论您使用何种设备或平台。 

如何在Word中插入签名^{(How to Insert a Signature in Word)}

您可以将手写签名添加到Word文档中，使其具有个人风格。 

但是，假设您需要通过电子邮件或其他电子方式发送文档的数字副本。在这种情况下，您可以扫描您的签名，将其另存为图像，然后将签名插入文档中。就是这样。  

1. 如果您的签名在您的计算机上保存为图像，请打开您需要签名的Word文档并选择^(Word)插入^(Insert)。 

1. 接下来，选择图片^(Pictures)>来自文件的图片^{(Picture from File )}（或来自此设备^{(From this device)}）。 

1. 转到保存签名扫描图像的位置，单击文件并选择插入^(Insert)。 

1. 转到图片格式^{(Picture Format)} 选项卡^(tab)并选择裁剪^{(Crop )}并将图像调整为所需的规格。再次单击^(Click) 裁剪^(Crop)以退出裁剪模式。  

1. 右键单击图像并选择另存为图片^{(Save as Picture)}。您可以在其他Word^(Word)文档中使用相同的签名图像，或在 PDF 文档或Google Docs中插入签名^{(insert the signature in a PDF document)}。

使用快速部件和自动图文集在 Word 中插入签名 ^{(Use Quick Parts and AutoText to Insert a Signature in Word )}

Word提供了^(Word)Quick Parts和AutoText等内置工具来帮助创建完整的签名，其中可能包括您的手写签名、电子邮件地址、职位、电话号码等。 

以下是如何使用这些工具在Word中插入签名。 

1. ^(Insert)将扫描的签名图像插入Word文档，然后在签名下键入要使用的文本。 

1. 使用鼠标选择并突出显示签名和文本，然后选择Insert > Quick Parts。

1. 选择将选择保存到 Quick Part Gallery^{(Save Selection to Quick Part Gallery)}。

1. 在“创建新 Building Block^{(Create New Building Block)} ”对话框中，键入签名块的名称。

1. 在图库框中选择自动图文集，然后单击^{(AutoText )}确定^(OK)。

1. 您的签名块将被保存，您可以通过选择“插入^(Insert)” > “快速部件”^{(Quick Parts)} > “自动图文集^(AutoText)”并选择签名块的名称将其插入到其他Word文档中。

在 Word 中插入数字签名^{(Insert a Digital Signature in Word)}

电子签名和数字签名之间有区别： 

• 电子签名^{(electronic signature)}是覆盖在Word文档顶部的签名图像，这是您在上一节中插入的内容。 

• 数字签名^{(digital signature)}是对文档的一种电子但加密^{(electronic but encrypted)}的身份验证形式，用于验证您已查看并授权该文档。 

您可以在Word^(Word)中插入数字签名来验证您的身份^{(authenticate your identity)}。如果文档已经有签名行^{(signature line)}，则不必添加，但如果没有签名行，则可以使用这些步骤快速添加。

1. 通过选择插入^(Insert)>签名行^{(Signature Line)}> Microsoft Office 签名行，在^{(Microsoft Office Signature Line)}Word文档中创建签名行。

1. 键入您希望在签名行下方显示的详细信息。

1. 选中以下框： 
   • 允许签名者在“签名”对话框中添加评论^{(Allow the signer to add comments in the Sign dialog)}
   • 在签名行中显示签名日期 ^{(Show sign date in signature line )}

这样做可以让您提供签名的目的并添加文档的签名日期。

1. 接下来，右键单击签名行并从菜单中选择签名。^(Sign)

注意^(Note)：选择是以^(Yes)支持的格式保存文件，如果文件在受保护^(Protected)的视图中打开，则选择仍然编辑。^{(Edit Anyway)}如果您要打开收到的文件，请确保您相信该文件的来源可靠。

1. 获取允许您在框中添加签名的文本或图像版本的 数字 ID 。^{(digital ID)}

从 Word 中删除数字签名^{(Remove a Digital Signature from Word)}

如果您不小心添加了错误的签名并想要删除它，请打开包含签名的文档并右键单击签名行。

选择删除签名^{(Remove Signature)}>是^(Yes)。或者，在签名窗格^{(Signature Pane)}中选择签名旁边的箭头，然后选择删除签名^{(Remove Signature)}。

注意^(Note)：已签名的Word文档将在文档底部具有签名^(Signatures)按钮，并且该文件将变为只读以防止进一步修改。 

在 Word 中插入不可见的数字签名^{(Insert an Invisible Digital Signature in Word)}

不可见的数字签名就像可见的数字签名一样工作，可以保护文档内容的真实性。您可以使用以下步骤添加不可见的数字签名。

1. 选择文件^(File)>信息^(Info)。

1. 选择保护文档^{(Protect Document)}>添加数字签名^{(Add a Digital Signature)}。

1. 如果系统要求您提供数字 ID，请选择OK。如果您没有用于签名的安全证书，您可以选择Microsoft合作伙伴，例如GlobalSign ，或者使用^(GlobalSign)Selfcert工具创建您自己的数字证书。

1. 要使用Selfcert工具，请通过选择File Explorer > This PC > Local Disk/Windows (C:) > Program Files > Microsoft Office > root > Office 16转到 PC 上的^{(Office 16)}Microsoft 安装^{(Microsoft Installation)}文件夹，然后向下滚动到SELFCERT文件。

1. 双击^{(Double-click)}SELFCERT文件将其打开，然后在您的证书名称字段中输入一个名称^{(Your certificate’s name)}。

1. 安装证书后，双击Word文档上的签名行。在“签名^{(Sign )}”对话框中，键入您的姓名作为签名或单击“选择图像^{(Select Image)}”以将您的签名作为图像插入。

1. 填写签署此文档的目的^{(Purpose for signing this document)}框，然后选择签名^(Sign)以插入签名。

1. 如果您收到询问是否要使用证书的通知，请选择Yes。

1. Word将确认您的签名已成功保存。选择确定^(OK)。

使用第三方应用在 Word 中插入签名^{(Use a Third-Party App to Insert a Signature in Word)}

如果Word中的功能没有为您提供足够的选项来插入签名，您可以使用^(Word)DocuSign等第三方应用程序来快速签署和发送您的文档。以下是使用DocuSign签署Word文档的方法。

1. 在 Word中安装DocuSign 加载项。^{(DocuSign add-in)}选择DocuSign >签署^(Sign) 文档^(document)。

1. 如果您有DocuSign帐户，请使用您的用户名和密码登录。如果没有，您可以创建一个免费的DocuSign帐户并登录。

1. 拖放签名字段^{(signature field)}以在文档中插入签名。

1. 选择签名^(Signature)并将您的签名添加到相关字段，然后选择采用并签名^{(Adopt and Sign)}。

1. 选择完成^(Finish)以签署 Word 文档。

1. 在Sign and Return窗口中，输入请求您签名的人的姓名和电子邮件地址，以便他们可以收到副本，然后选择Send and Close。

更快地签署 Word 文档^{(Sign Word Documents Faster)}

电子签名使签署合同或销售协议等文件变得很方便。这样可以节省时间和资源，否则这些时间和资源会花费在尝试打印、扫描和发回签名的文件上。

如果您使用的是Mac，请查看我们的指南，了解如何^(how)在 Mac 上签署 PDF^{( to sign a PDF on Mac)}。

如果本指南帮助您在Microsoft Word^{(Microsoft Word)}中插入签名，请发表评论并告诉我们。

How to Insert a Signature in a Microsoft Word Document

Here’s a common scenario: You’ve received a Word document via email that you’re rеquired to sign and send back. You coυld prіnt, sign, scan, and return the document, but there’s an easier, better and faster way to insert a signature in Word. 

This guide explains how to quickly insert your signature into any Microsoft Word document regardless of the device or platform you use. 

How to Insert a Signature in Word

You can add your handwritten signature to a Word document to give it a personal touch. 

However, suppose you need to send a digital copy of the document via email or other electronic means. In that case, you can scan your signature, save it as an image and then insert the signature in the document. Here’s how.  

1. If your signature is saved as an image on your computer, open the Word document you need to sign and select Insert. 

1. Next, select Pictures > Picture from File (or From this device). 

1. Go to where the scanned image of your signature is saved, click on the file and select Insert. 

1. Go to the Picture Format tab and select Crop and adjust the image to your desired specifications. Click Crop again to exit crop mode.  

1. Right-click the image and select Save as Picture. You can use the same signature image in other Word documents or insert the signature in a PDF document or Google Docs.

Use Quick Parts and AutoText to Insert a Signature in Word 

Word provides built-in tools like Quick Parts and AutoText to help create a complete signature, which could include your handwritten signature, email address, job title, phone number, etc. 

Here’s how to use these tools to insert a signature in Word. 

1. Insert your scanned signature image in a Word document and then type the text you want to use under the signature. 

1. Use your mouse to select and highlight the signature and text, and then select Insert > Quick Parts.

1. Select Save Selection to Quick Part Gallery.

1. In the Create New Building Block dialog box, type a name for the signature block.

1. Select AutoText in the Gallery Box and click OK.

1. Your signature block will be saved, and you can insert it in other Word documents by selecting Insert > Quick Parts > AutoText and select the name of the signature block.

Insert a Digital Signature in Word

There’s a difference between an electronic and digital signature: 

• An electronic signature is an image of your signature that’s overlaid on top of a Word document, which is what you’ve inserted in the previous section. 

• A digital signature is an electronic but encrypted form of authentication on a document that verifies that you have seen and authorized the document. 

You can insert a digital signature in Word to authenticate your identity. If the document already has a signature line, you don’t have to add one, but if there’s no signature line, you can add one quickly using these steps.

1. Create a signature line in the Word document by selecting Insert > Signature Line > Microsoft Office Signature Line.

1. Type the details you want to appear under the signature line.

1. Check the following boxes: 
   • Allow the signer to add comments in the Sign dialog
   • Show sign date in signature line 

Doing this allows you to provide a purpose for signing and add the date the document was signed.

1. Next, right-click the signature line and select Sign from the menu.

Note: Select Yes to save the file in a supported format, and select Edit Anyway if the file opens in Protected view. If you’re opening a file you received, make sure you trust the document is from a reliable source.

1. Get a digital ID that will allow you to add a text or image version of your signature in the box. 

Remove a Digital Signature from Word

If you accidentally added the wrong signature and want to remove it, open the document that contains the signature and right-click the signature line.

Select Remove Signature > Yes. Alternatively, select the arrow next to the signature in the Signature Pane and then select Remove Signature.

Note: A signed Word document will have the Signatures button at the bottom of the document, and the file will become Read-only to prevent further modifications. 

Insert an Invisible Digital Signature in Word

An invisible digital signature works just like a visible digital signature and protects the authenticity of your document’s content. You can add an invisible digital signature using the following steps.

1. Select File > Info.

1. Select Protect Document > Add a Digital Signature.

1. If you’re asked for a digital ID, select OK. You can go with a Microsoft partner such as GlobalSign if you don’t have a security certificate for your signature, or use the Selfcert tool to create your own digital certificate.

1. To use the Selfcert tool, go to the Microsoft Installation folder on your PC by selecting File Explorer >This PC > Local Disk/Windows (C:) > Program Files > Microsoft Office > root > Office 16 and scroll down to the SELFCERT file.

1. Double-click the SELFCERT file to open it and type a name in the Your certificate’s name field.

1. Once you install the certificate, double-click the signature line on your Word document. In the Sign dialog box, type your name as the signature or click Select Image to insert your signature as an image.

1. Fill out the Purpose for signing this document box and then select Sign to insert the signature.

1. If you get a notification asking whether you want to use the certificate, select Yes.

1. Word will confirm that your signature has been successfully saved. Select OK.

Use a Third-Party App to Insert a Signature in Word

If the functionality in Word doesn’t offer enough options for you to insert a signature, you can use a third-party app like DocuSign to quickly sign and send your documents. Here’s how to use DocuSign to sign a Word document.

1. Install DocuSign add-in in Word. Select DocuSign > Sign document.

1. If you have a DocuSign account, log in with your username and password. If not, you can create a free DocuSign account and sign in.

1. Drag and drop the signature field to insert the signature in the document.

1. Select Signature and add your signature to the relevant fields and then select Adopt and Sign.

1. Select Finish to sign the Word document.

1. In the Sign and Return window, enter the name and email address of the person who requested your signature so they can receive a copy, and then select Send and Close.

Sign Word Documents Faster

Electronic signatures have made it convenient to sign documents like contracts or sale agreements. This saves time and resources that would otherwise have been spent trying to print, scan and send back the signed paperwork.

If you’re using a Mac, check out our guide on how to sign a PDF on Mac.

Leave a comment and let us know if this guide helped you insert a signature in Microsoft Word.

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