世界各地的许多公司都不介意将在家工作的设施扩展到不必在办公室的员工。在这方面，了解某些视频会议礼仪(video conferencing etiquette)变得很重要。
虽然这些公司正在利用远程呈现和视频会议模式来实现无缝参与，但这里有一些视频会议礼仪、提示和规则，您应该采用这些礼仪、技巧和规则来营造持久的印象。
阅读(Read)：如何设置和加入 Microsoft Teams 会议(How to Set up and Join a Microsoft Teams meeting)。
视频会议礼仪指南
在视频会议中，您没有机会亲自与每个人见面以给人留下持久的印象。因此，请遵循这些所需的礼仪作为参考指南。
- 提前决定会议议程
- 设置背景
- 为会议做好准备
- 准时
- 保持办公桌清洁
- 了解你的听众
- 记录相关点
- 分配一个记录员
- 对其他与会者有礼貌
- 不使用麦克风时保持静音
良好的视频电话会议礼仪可以帮助您增强信心并提高沟通技巧。
1]提前决定会议议程(Decide)
有效视频会议的一个基本做法是只有在您完全理解讨论主题时才能组织会议。因此，如果您是组织虚拟会议的人，请确保所有参与者都提前了解它。至少发送两次提醒被认为是安全的，
这有助于与会者为会议做好准备，以免他们措手不及并应对礼仪。
2]设置背景
在背景中拥有适当的闪电条件以避免阴影更为重要。同样，如果您身后有一扇阳光明媚的窗户，请拉上百叶窗以使闪电变暗。此外，干净的墙壁或窗帘比杂乱的办公室或奇怪的艺术品要好得多，以避免分心。
请记住，与您进行视频会议的人不应分心。因此，请确保在致电之前检查他们所看到的内容。过分担心你的背景以及其他人如何看待它会增加压力，可能会妨碍工作。
阅读(Read)：如何在 Microsoft Teams 会议中模糊背景(How to blur the background in Microsoft Teams meeting)。
3] 为会议做好准备
在镜头前坐直(Sit)，脸上挂着微笑。说话时使用(Use)自然的手势，并尽量限制闲聊。避免(Avoid)敲击麦克风或麦克风附近的纸张沙沙作响。此外，尽量减少你的动作。
4]准时
很多人习惯性地迟到，所以准时很重要。事实上，这应该是跟上任何会议、视频或其他方式的标准。因为，虽然您可以通过物理会议逃脱，但在视频会议中没有逃脱的路线。
5]保持办公桌清洁
你的办公桌不应该看起来凌乱或杂乱无章。因此，重要的是在您和相机之间不要有任何东西。丢掉办公桌上的一摞纸、便签和其他文具。您可能还希望保持Windows桌面清洁。如果您觉得需要，请使用隐藏桌面图标选项。(Hide desktop icons)
6]了解你的听众
您不能通过视频会议强制执行学校着装规范，即，根据观众的不同，您的着装可能会有所不同，从通常清醒的正式礼服到彻头彻尾的休闲装。我们建议您使用在屏幕上看起来最好的浅色和柔和的颜色。
7] 记录相关点
远程会议的适当(Proper)文档允许在需要时有效地调用详细信息。此外，它可以帮助其他无法参加会议的团队成员跟上进度。
8]分配一个笔记记录者
始终保持记事本记下重要事项被认为是良好的一般会议惯例。这种做法在虚拟化时变得更加重要。因此，指定一名记录员记录会议中发生的所有事情。这增加了细微差别，如果有人想重新讨论讨论的内容，他可以轻松到达那里。
9] 对其他与会者有礼貌
如果您是组织者或安排视频会议的人，请在预定时间前几分钟登录您的计算机并准备好会议。这应该是第一课。
其次，在发言之前先自我介绍，以便所有参与者都认识你，并可以继续用你的名字称呼你。
阅读(Read)：如何在视频会议通话中展现最佳状态(How to look your best on a video conferencing call)。
10]不使用时保持(Keep)麦克风静音
即使您可能没有说话并认为自己很安静，但大多数麦克风可以拾取轻微的背景噪音，例如咳嗽、打喷嚏或打字。这些声音很容易分散其他视频会议参与者的注意力或可能引起烦恼。因此，在会议期间休息和离开之前，请将麦克风静音。
还有什么我们应该提到的吗？(Anything else we should have mentioned?)
Video conferencing etiquette, tips and rules you need to follow
Many firms worldwide dо not mind extending the faсility of work-from-home to their workers whо don’t have to necessаrily be in office. In this сonnеction, it becomes important to be аware of certain video conferencing etiquette.
While the companies are leveraging telepresence and video conferencing mode to enable seamless engagement, here are some video conferencing etiquette, tips & rules you should adopt to create a lasting impression.
Read: How to Set up and Join a Microsoft Teams meeting.
Video conferencing etiquette guide
In a video conference, you don’t get the chance to meet everyone in person to create a lasting impression. So, follow these desired etiquettes as a reference guide.
- Decide the meeting agendas in advance
- Setup the background
- Get prepared for the meeting
- Be Time punctual
- Keep your desk clean
- Know your audience
- Document relevant points
- Assign a note-taker
- Be courteous to other attendees
- Keep microphone muted when not in use
Good video conference call etiquette can help you reinforce your confidence and enhance your communication skills.
1] Decide the meeting agendas in advance
An essential practice for effective video conferencing is to organize and the meeting only when you perfectly understand the theme of discussions. As such, if you’re the one organizing the virtual meeting, then ensure that all the participants have some knowledge about it in advance. It’s considered safe to send at least two reminders,
- A day before the meeting
- An hour before the start of the meeting
This helps participants get ready for the meeting so that they are not caught off guard and grapple with etiquette.
2] Setup the background
It’s all more important to have proper lightning conditions in the background to avoid shadows. Similarly, if you have a sunny window directly behind you, draw the blind to dim the lightning. In addition, a clean wall or curtain is way better than a cluttered office or weird artwork to avoid distraction.
Keep in mind, the person you are video conferencing with should not feel distracted. So, make sure you check what they see before you call. Worrying too much about what’s there in your background and how others may see it can add stress that may get in the way of the work.
Read: How to blur the background in Microsoft Teams meeting.
3] Get prepared for the meeting
Sit up straight right on the camera and wear a smile on your face. Use natural gestures when you speak and try to limit side conversations. Avoid tapping on the microphone or rustling papers near the microphone. Also, keep your movements as minimal as possible.
4] Be on time
A lot of people are habitually late so, being on time matters. In fact, this should be a standard to keep up with any meeting, video or otherwise. Because, while you might be able to get away with a physical meeting, there’s no escaping route in a video conference.
5] Keep your desk clean
Your working desk shouldn’t look messy or disorganized. As such, it is important to not have anything between you and the camera. Lose the stack of papers, sticky notes and other stationery items from your desk. You may want to also keep your Windows desktop clean. Use the Hide desktop icons option if you feel the need to.
6] Know your audience
You cannot enforce a school dress code via video conference i.e., depending on the audience, your attire may vary from usually sober formals to downright casuals. We would recommend you to go with light pastels and muted colors that look the best on the screen.
7] Document relevant points
Proper documentation of remote meetings allows for details to be recalled efficiently when needed. Moreover, it can help other team members who could not attend the meeting to stay up to speed.
8] Assign a note-taker
Always keeping a notepad to jot down important points is considered as a good general meeting practice. This practice becomes even more important when going virtual. So, assign a note-taker to document everything in the meeting as it happens. That adds nuance and if someone would like to revisit what was discussed, he could easily get there.
9] Be courteous to other attendees
If you are the organizer or the one who has arranged the video conference, be logged into your computer and ready for the meeting a few minutes before the scheduled time. This should be the first lesson.
Second, start off by introducing yourself before speaking so that all the participants get to know you and can proceed to address you by your name.
Read: How to look your best on a video conferencing call.
10] Keep microphone muted when not in use
Even though you may not be speaking and think you’re being quiet, most microphones can pick up minor background noises, like coughs, sneezes, or typing. These sounds can easily distract other video conferencing participants or may cause annoyance. So, mute the microphone before taking a break and moving out during a meeting.
Anything else we should have mentioned?
