您是否曾经处理过Microsoft Word文档并想发表评论或注释？或者您可能已经完成了文档的一些工作，现在需要编辑或删除现有评论？如果是这样，请不要担心，在本文中，我们将向您展示如何将注释插入Microsoft Word文档以及如何编辑或删除现有注释。
Word中的(Word)批注工具(Comment Tools)在哪里？
打开Microsoft Word(open Microsoft Word)后，您会在“审阅”(Review)选项卡中找到批注工具。有两组不同的工具专门用于评论。第一个是评论(Comments)组，它允许您添加新评论、删除评论、导航到下一个或上一个评论以及一次显示所有评论。第二个是Tracking组，专门跟踪对文本和评论的更改。但它还包含用于更改评论在文档中的显示方式的工具。
如何插入评论
可以通过三种方式在较新版本的Microsoft Word中发表评论。您可以使用“审阅”(Review)选项卡中的“新建评论”工具、 “插入(Insert)”选项卡中的“评论”工具，也可以使用键盘快捷键(use a keyboard shortcut)。那么让我们从第一种方法开始：
- 选择要评论的文本。所选文本将被标记为注释范围。它是评论所指的文本的一部分。
- 转到审阅选项卡。
- 选择新评论。
这就是它的全部。您已成功插入新评论。您现在会看到一个对话框，也称为标记区域，在文档的边缘打开。此边距称为审阅窗格(Reviewing Pane)。继续并输入您的评论。完成注释后，按Esc键返回文档的文本。您也可以在文档文本中的任意位置单击鼠标。
现在这是插入新评论的替代方法：
- 选择文本。
- 转到“插入”选项卡。
- 选择评论。
现在留下你的评论。
最后，您可以在所选文本上
使用Alt + Ctrl + M快捷键来插入评论。
如何回复评论
添加对现有评论的回复非常简单。
- 选择已有评论的评论框。
- 选择评论文本下方
的回复按钮。(Reply)
- 键入您的回复并在完成时按Esc 键(Esc)或左键单击文档文本区域中的任意位置。
对评论的回复显示在原始评论下方。
您可以根据需要添加任意数量的回复。但请记住，所有二级评论都将显示在同一级别。看起来好像它们都是对原始评论的回复，即使您单击已存在的回复评论下的回复(Reply)按钮也是如此。
如何在 Word 中编辑评论
编辑评论很简单。只需(Just)单击要编辑的评论标记区域中的任意位置，然后进行您认为合适的更改。您可以添加更多文本、删除多余的内容或以任何其他方式修改它。
解决评论
在Microsoft Word中，您可以将评论标记为已解决。Word会更改批注的字体颜色，让文档的所有用户知道它已得到解决。以这种方式标记评论可以帮助您跟踪您的编辑。
要将Word评论标记为已解决，请执行以下步骤：
- 选择要标记为已解决的评论，然后单击其文本的任意位置。
- 选择出现在评论文本下方的
“解决”按钮。(Resolve)
您也可以右键单击评论，然后从下拉菜单中
选择解决评论。(Resolve)
请注意，“解决”(Resolve)按钮可能会变灰。在这种情况下，您无法解决评论。发生这种情况时，可能意味着该文档是在Word 2010或更早版本中制作的。“解决(Resolve)注释”是Word 2013中引入的一项功能。要解决此问题，您可以转换文档以启用新功能。
- 转到功能区中的“文件”选项卡。
- 在侧面菜单中选择信息(Choose Info)，然后选择转换(Convert)。
- 保存新转换的文档。
请记住(Remember)，转换文档可能会导致其格式发生一些意想不到的变化。最常见的变化是表格的宽度，这是由于不同Microsoft Word版本之间处理单元格边距的差异所致。
如何删除 Word 中的批注
您可以一次删除一条评论，也可以一次从同一文档中删除所有评论。如果您删除有回复的评论，所有回复也将被删除。但是，如果您只删除回复，主要评论将保持不变。
要删除单个评论，请执行以下步骤：
- 单击(Click)评论文本中的任意位置。
- 转到Review选项卡并选择Delete。
另一种方法是右键单击要删除的评论，然后从菜单中
选择删除评论。(Delete Comment)
您可以重复此步骤以删除任意数量的评论。
要一次删除单个文档中的所有评论，请执行以下步骤：
- 在不选择任何评论
的情况下转到“审阅”选项卡。(Review)
- 单击(Click)删除(Delete)按钮
下方的向下箭头。
- (Select Delete All Comments)从下拉菜单
中选择删除文档中的(Document)所有评论。
请注意，没有任何版本的Microsoft Word具有仅删除已解决评论的工具。为此，您必须手动删除标记为已解决的个别评论。
如何隐藏评论
如果您需要暂时隐藏评论而不是删除它们，您应该选择隐藏它们。有两种方法可以做到这一点。第一个将隐藏评论，但继续显示标记为跟踪更改的更改。第二种方法将隐藏注释和修订。
方法一：
- 转到审阅选项卡。
- 转到跟踪组并选择Show Markup。
- 选择评论(Comments)。现在，如果您返回相同的菜单，您会看到没有复选标记的“评论(Comments)”，这意味着它们现在已隐藏。
方法二：
- 转到审阅选项卡。
- 转到跟踪组并在“显示(Display)以供审阅”(Review)部分
选择“无标记”。(No Markup)
如果您看不到评论怎么办？
如果您知道您的Word文档有批注，但看不到它们，则它们可能被隐藏了。这也适用于跟踪更改所做的修订。以下步骤将设置要显示的评论：
- 转到审阅选项卡。
- 转到跟踪组并选择 All Markup或Simple Markup。
- 然后选择Show Markup，并确保 Comments 被选中。
按照上述步骤，您应该能够在Microsoft Word文档中看到注释。但是，如果它们仍然不显示，请转到“审阅”选项卡中的“(Review)评论(Comments)”组，并检查“显示评论(Show Comments)”功能是否显示为灰色。如果是，您将无法使用它。如果Display for Review部分设置为 All Markup ，有时会发生这种情况。
要解决此问题，请将其设置为Simple Markup。
现在您已经知道如何在Microsoft Word中插入、删除或编辑注释，您可以轻松地对文档进行更改。如果您对使用Microsoft Word(Microsoft Word)有任何其他疑问，请在下方给我们留言，我们将尽力帮助您。
How to Insert, Delete, or Edit a Comment in Microsoft Word
Have you ever been working on a Microsoft Wоrd document and wаnted to make a comment or annotation? Or perhaps you’ve completed sоme work on your document, and now need to edit or delete an existing comment? If so, don’t worry, in this article, we’ll show you how to insert comments into your Microsoft Word documents as well as how to edit or delete existing ones.
Where Are the Comment Tools in Word?
Once you open Microsoft Word you’ll find the comment tools in the Review tab. There are two different groups of tools dedicated to commenting. The first one is the Comments group, which lets you add a new comment, delete one, navigate to the next or the previous comment, and display all comments at once. The second is the Tracking group, which is dedicated to tracking the changes to the text and comments. But it also contains tools for changing how the comments are displayed in the document.
How to Insert a Comment
There are three ways to leave a comment in newer versions of Microsoft Word. You can use the “New Comment” tool in the Review tab, the “Comment” tool in the Insert tab, or you can use a keyboard shortcut. So let’s start with the first method:
- Select the text you want to comment on. The selected text will be marked as a comment scope. It is a part of the text to which the comment refers to.
- Go to the Review tab.
- Select New Comment.
That’s all that there is to it. You successfully inserted a new comment. You’ll now see a dialog box, also known as the markup area, opened in the margin of the document. This margin is referred to as the Reviewing Pane. Go ahead and type your comment. When you are done with the comment, press the Esc key to return to the text of the document. You can also just click your mouse anywhere in the text of the document.
Now here’s the alternative way to insert a new comment:
- Select the text.
- Go to the Insert tab.
- Select Comment.
Now leave your comment.
And finally, you can insert a comment by using the Alt + Ctrl + M shortcut on the selected text.
How to Reply to a Comment
Adding a reply to an already existing comment is pretty straightforward.
- Select the comment box of the already existing comment.
- Select the Reply button below the comment text.
- Type your reply and press Esc when finished or left-click anywhere in the document’s text area.
Replies to a comment are displayed below the original comment.
You can add as many replies as needed. But keep in mind that all second-level comments will be displayed on the same level. It will appear as if they are all replies to the original comment, even if you click on the Reply button under the already existing reply comment.
How to Edit a Comment in Word
Editing a comment is simple. Just click anywhere in the markup area of the comment you want to edit and make the changes you see fit. You can add more text, delete what’s extra, or modify it in any other way.
Resolving a Comment
In Microsoft Word, you can mark a comment as resolved. Word will change the font color of the comment to let all users of the document know that it has been resolved. Marking comments this way can help you keep track of your edits.
To mark a Word comment as resolved follow these steps:
- Select the comment you want to mark as resolved and click anywhere on its text.
- Select the Resolve button that appears below the comment text.
You can also right-click on the comment and select Resolve Comment from the drop-down menu instead.
Note that the Resolve button may be grayed out. In that case, you can’t resolve the comment. When this happens it can mean that the document was made in Word 2010 or an earlier version. “Resolve comment” is a feature introduced in Word 2013. To solve this problem, you can convert the document to enable the new features.
- Go to the File tab in the ribbon.
- Choose Info in the side menu, and then select Convert.
- Save the newly converted document.
Remember that converting a document can result in some unexpected changes in its formatting. The most common change is the width of tables due to the difference in handling the cell margins between different Microsoft Word versions.
How to Delete a Comment in Word
You can delete one comment at a time, or delete them all at once from the same document. If you delete a comment that had replies, all the replies will be deleted as well. However, if you only delete the reply, the main comment will remain intact.
To delete a single comment follow these steps:
- Click anywhere in the comment text.
- Go to the Review tab and select Delete.
The alternative is to right-click on the comment you want to delete and select Delete Comment from the menu.
You can repeat this step to delete as many comments as you want.
To delete all the comments in a single document at once follow these steps:
- Go to the Review tab without selecting any comment.
- Click the down arrow under the Delete button.
- Select Delete All Comments in Document from the drop-down menu.
Note that no version of Microsoft Word has a tool to delete only the resolved comments. To do this, you’ll have to manually delete individual comments that are marked as resolved.
How to Hide Comments
If you need to hide the comments temporarily instead of deleting them you should opt to hide them. There are two methods to do this. The first one will hide comments, but continue displaying changes marked as tracking changes. The second method will hide comments as well as tracked changes.
Method 1:
- Go to the Review tab.
- Go to the tracking group and select Show Markup.
- Choose Comments. Now if you go back to the same menu, you’ll see “Comments” without a check mark, which means they are now hidden.
Method 2:
- Go to the Review tab.
- Go to the tracking group and choose No Markup in the Display for Review section.
What if You Can’t See Comments?
If you know that your Word document has comments, but you can’t see them, they are probably hidden. This also applies to the revisions made with track changes. The following steps will set the comments to be displayed:
- Go to the Review tab.
- Go to the tracking group and choose All Markup or Simple Markup.
- Then select Show Markup, and make sure that Comments are checked.
By following the steps described above you should be able to see the comments in your Microsoft Word document. But if they still won’t display go to the Comments group in the Review tab and check if the Show Comments feature is grayed out. If it is, you won’t be able to use it. This happens sometimes if the Display for Review section is set to All Markup.
To fix this, set it to Simple Markup.
Now that you know how to insert, delete, or edit a comment in Microsoft Word, you can make changes to your document with ease. If you have any other questions about using Microsoft Word, leave us a comment down below and we’ll try to help you out.
