当微软(Microsoft)首次将功能区引入他们的Office 套件(Office Suite)时，它在那些整天使用生产力软件的人中引起了相当大的分歧。有些人喜欢它，而另一些人则更喜欢与图形用户界面本身一样古老的经典菜单系统。
最终，丝带赢得了战争，似乎要留在这里。幸运(Luckily)的是，即使您不是粉丝，您实际上也可以自定义Microsoft Office功能区以更好地满足您的工作流程和需求。
我们正在使用哪些版本
我们使用 Office 365 作为Microsoft 365的一部分。这意味着这些说明所基于的版本适用于撰写本文时的最新版本的Office。功能区自定义的工作方式应该几乎没有（如果有的话）差异，因为所有版本的Office现在基本上都是统一的。
然而，这有一个主要的例外。该服务的Office Live版本不提供功能区自定义，甚至根本不提供任何功能区。与 Google 的文档(Docs)、表格和幻灯片(Slides)网络应用程序一样，Office Live是桌面应用程序的一个非常精简的版本。因此，以下说明和信息仅适用于Microsoft Office(Microsoft Office)的当前桌面版本。
色带的一般工作原理
功能区旨在按其一般类型组织软件功能。因此，通常相互结合使用的功能都共享同一个功能区。在Microsoft Word(Microsoft Word)等应用程序中，您会看到用于设计、布局、学术参考等的功能区。
默认情况下， Microsoft在提供可以满足大多数人的功能区和功能区功能方面做得很好。如果您只是在做基本的电子表格或偶尔写论文，那么几乎没有理由修复未损坏的部分。
但是，如果您每天都在执行相同的、高度特定的任务集，则可以通过精确调整触手可及的Microsoft Office功能区来加快工作流程。(Microsoft Office)
功能区进一步细分为相关命令组。例如，主页(Home)功能区有一个名为“字体”的组。这将与字体格式相关的命令集中在一处。
因此， Microsoft Office(Microsoft Office)功能区的自定义有两种主要形式：
- 添加和删除整个色带。
- 自定义出现在给定功能区上的组和命令。
我们将向您展示如何在Microsoft Office中轻松完成这两项工作，首先是如何添加或删除整个功能区。
如何在Microsoft Office中添加(Microsoft Office)或删除整个功能区选项卡(Or Remove Entire Ribbon Tabs)
默认情况下，Office不会将每个应用程序中的所有功能区都放在屏幕上。实际上，只需单击几下，您可能不知道的整个功能区选项卡。
要访问功能区自定义界面，您只需右键单击功能区的任何空白部分，然后选择自定义功能区(Customize the Ribbon)。你会看到这个窗口：
在这里，您将看到两列。在左侧，我们有可以添加到功能区选项卡和组的命令。
这些现在不相关，所以让我们将注意力转向自定义功能区(Customize the Ribbon)下的右列。
此列名称下方的下拉列表可用于查看所有选项卡、仅主选项卡或仅工具选项卡。现在，让我们把它留在Main Tabs上。如您所见，您可以在所使用的Office应用程序的主屏幕上看到的每个选项卡都有一个条目。
这里我们使用Word，所以一个很好的例子是Review选项卡。如果取消选中条目左侧的框，然后选择OK，则审阅功能区将从 Word 的主窗口中消失。
继续并选中或取消选中您想要的任何框。然后在完成后选择确定(OK)，您的应用将只包含您实际需要的选项卡。
如何自定义单个功能区选项卡(Individual Ribbon Tabs)
既然您知道如何删除选项卡，那么是时候深入了解每个单独选项卡的内容了。首先(First)，右键单击功能区的任何空白部分，然后选择自定义功能区(Customize the Ribbon)。
现在，让我们选择一个选项卡进行自定义。在这种情况下，该选项卡将是Home。选择Home(Home)左侧的小加号。这将扩展该选项卡中的组列表。
现在选择一个组。在这种情况下，我们选择Clipboard。选择后，选择两列之间的删除按钮。(Remove)剪贴板(Clipboard)将从主页(Home)选项卡中删除。
您还可以将组添加到选项卡。首先(First)确保从下拉列表(Choose commands from dropdown)中选择命令设置为Main Tabs。这是可选的，但它确实可以更容易地确定哪些组和命令属于哪里。
让我们展开左侧栏中的“绘图”选项卡。( Draw)选择绘图工具(Drawing Tools )，然后选择添加(Add)。
绘图工具(Drawing Tools)现已添加到主页选项(Home Tab)卡。
也可以添加单独的命令，但必须将这些命令添加到自定义组中，所以让我们看看接下来如何创建这些命令。
添加自定义选项卡和组
我们要做的最后一个基本自定义是创建自定义选项卡和组。返回自定义功能区窗口(Customize Ribbon Window)。
现在选择新标签(New Tab)。您将看到一个新选项卡出现，其下有一个新组。
选择重命名(Rename)为您的选项卡和分组提供自定义名称。
现在，您可以使用上述部分中的说明将组添加到此选项卡。当然，您也可以将自定义组添加到现有选项卡中。您还可以从列出的命令的左列将单个命令添加到您的自定义组。
通过这种方式，您将为您选择的Office应用程序构建一个完全自定义的界面。
导入(Importing)和导出功能区自定义(Exporting Ribbon Customizations)
如果您花了很长时间对功能区进行完美微调，结果却丢失了这些设置，那将是非常糟糕的运气。无论是硬盘故障、拥有多台计算机还是购买新计算机，您都可以轻松导出和导入您的自定义设置。
在“自定义功能区”(Customize the Ribbon)窗口中，选择“Import/Export”下拉菜单，然后保存您当前的自定义或加载之前保存的自定义。
就这么简单。
重置您的自定义
您可以更改Office(Office)功能区的几乎所有方面，这真是太棒了，但是完全搞砸也有点太容易了。好消息是恢复默认自定义设置很容易。如果您有先见之明来保存您的配置，那么您可以简单地重新加载该自定义文件。
另一方面，如果您只想回到开箱即用的方式，请在自定义窗口中选择重置下拉菜单。然后选择仅重置选定的选项卡或全部重置。
现在您了解了有关Microsoft Office功能区自定义的所有基础知识。去吧，让它成为你自己的。
How to Customize the Microsoft Office Ribbon
When Microsoft first introduced the ribbon to their Office Suite, it caused quite a bit of division amongst those who spend all day using productivity software. Some people loved it and others preferred the classic menu system that’s pretty much as old as the graphical user interface itself.
In the end, the ribbon won the war and seems to be here to stay. Luckily, even if you’re not a fan, you can actually customize the Microsoft Office ribbon to better fit your workflow and needs.
Which Versions We’re Using
We’re using Office 365 as part of Microsoft 365. This means that the version these instructions are based on are for the latest version of Office at the time of writing. There should be few (if any) differences in how ribbon customization works, since all versions of Office are now essentially unified.
There is however one major exception to this. The Office Live version of the service does not offer ribbon customization or, indeed, any ribbon at all. Like Google’s Docs, Sheets and Slides web applications, Office Live is a very cut-down version of the desktop apps. So the instructions and information below apply to current desktop versions of Microsoft Office only.
How Ribbons Work In General
Ribbons are meant to organize software functions by their general type. So functions that are usually used in conjunction with each other all share the same ribbon. In an application like Microsoft Word you’ll see a ribbon for design, layout, academic referencing and so on.
By default Microsoft has done a great job of providing ribbons and ribbon functions that will satisfy most people. If you’re only doing basic spreadsheets or writing the occasional essay, there’s little reason to fix what’s not broken.
If you’re doing the same, highly-specific sets of tasks on a daily basis however, you can speed up your workflow by tuning exactly which Microsoft Office ribbons are at your fingertips.
Ribbons are further subdivided into groups of related commands. For example, the Home ribbon has a group named “Font”. This has the commands that relate to font formatting all in one place.
Customization of the Microsoft Office ribbon therefore takes two main forms:
- Adding and removing entire ribbons.
- Customizing the groups and commands that appear on a given ribbon.
We’re going to show you how to do both in Microsoft Office with ease, starting with how to add or remove entire ribbons.
How To Add Or Remove Entire Ribbon Tabs In Microsoft Office
By default, Office does not put all of the ribbons that are in each application on your screen. There are actually entire ribbon tabs you might not know about that are just a few clicks away.
To access the ribbon customization interface, all you have to do is right-click on any blank part of the ribbon then select Customize the Ribbon. You’ll see this window:
Here you’ll see two columns. On the left, we have the commands that can be added to ribbon tabs and groups.
These aren’t relevant right now, so let’s turn our attention to the right column under Customize the Ribbon.
The dropdown below the name of this column can be used to see all the tabs, only main tabs or just tool tabs. For now, let’s just leave it on Main Tabs. As you can see, there’s an entry for each of the tabs you can see on the main screen of the Office app you’re using.
Here we’re using Word, so a good example is the Review tab. If you uncheck the box to the left of the entry and then select OK, the review ribbon will disappear from Word’s main window.
Go ahead and check or uncheck whichever boxes you want to. Then select OK when done and your app will only have the tabs you actually need.
How To Customize Individual Ribbon Tabs
Now that you know how to remove tabs, it’s time to dig into the contents of each individual tab. First, right-click on any blank part of the ribbon then select Customize the Ribbon.
Now, let’s choose a tab to customize. In this case that tab will be Home. Select the small plus to the left of Home. That will expand the list of groups within that tab.
Now select a group. In this case we’re selecting Clipboard. Once selected, select the Remove button between the two columns. Clipboard will be removed from the Home tab.
You can also add groups to tabs. First make sure the Choose commands from dropdown is set to Main Tabs. This is optional, but it does make it easier to figure out which groups and commands belong where.
Let’s expand the Draw tab in the left-hand column. Select Drawing Tools then select Add.
The Drawing Tools has now been added to the Home Tab.
It’s possible to add individual commands as well, but these will have to be added to custom groups, so let’s see how those are created next.
Adding Custom Tabs & Groups
The last basic customization we’re going to do is the creation of a custom tab and groups. Go back to the Customize Ribbon Window.
Now select New Tab. You’ll see a new tab appear with one new group under it.
Select Rename to give your tab and group a custom name.
Now you can use the instructions in the above sections to add groups to this tab. Of course you can also add custom groups to existing tabs as well. You can also add individual commands to your custom groups from the left column of listed commands.
In this way you’ll build a completely custom interface for your Office app of choice.
Importing & Exporting Ribbon Customizations
It would be pretty bad luck if you spent a long time perfectly fine-tuning your ribbon only to lose those settings. Whether it’s hard drive failure, owning more than one computer or buying a new one, you can export and import your customizations with ease.
On the Customize the Ribbon window, select the Import/Export dropdown and either save your current customization or load a previously saved one.
It’s as easy as that.
Resetting Your Customizations
It’s awesome that you can change just about every aspect of the Office ribbon, but it’s also a little too easy to completely mess things up. The good news is that getting your default customizations back is easy. If you had the foresight to save your configuration, then you can simply reload that customization file.
If, on the other hand, you just want to go back to the way things were out of the box, select the reset dropdown in the customization window. Then either choose to reset only the selected tab or all of them.
Now you know all the basics about Microsoft Office ribbon customization. Go forth and make it your own.
