在这篇文章中，我们将了解如何通过将收到的邮件自动移动到单独的文件夹中来更好地管理Outlook 电子邮件。(Outlook email)如果您每天(email everyday)收到大量电子邮件，这可以节省大量时间。
不必每周花一个小时将电子邮件从收件箱(Inbox)移至分类文件夹，电子邮件规则将有助于自动化收件箱组织。这与在Gmail(Gmail)中使用标签和过滤器非常相似。
电子邮件(Email)规则可能看起来很复杂，如果您真的想要执行一些复杂的排序，它们可能会很复杂，但如果您只是想将工作电子邮件自动移动到工作文件夹，那么它就是小菜一碟。
为了使规则有用，您应该首先在收件箱(Inbox)下创建一些文件夹来对您的电子邮件进行分类，例如 Projects、Work、Family等。
您可以通过右键单击收件箱(Inbox)或任何文件夹并选择新建文件夹来创建文件夹(New Folder)。以下过程适用于Outlook 2010、2013、2016、2019(Outlook 2010)和Office 365。
设置 Outlook 规则
现在开始，打开Outlook，单击文件(File)选项卡，您将看到底部的管理规则和警报按钮。(Manage Rules & Alerts)
将出现“规则(Rules)和警报(Alerts)”主窗口，默认情况下，您可能会看到已根据您的Outlook版本创建的一条规则。
从这里您将单击“新建规则”(New Rule)按钮以开始使用您的第一个Outlook 电子邮件(Outlook email)规则。规则(Rules) 向导对话框(Wizard dialog)将弹出，它会显示一些常见的规则模板。
这些是最常见的，可能是您所需要的。最常见的规则是列出的第一个规则，“将消息从某人移动到文件夹(Move messages from someone to a folder)”。继续并选择它，然后单击Next。
您会注意到名为“ Step 2 :”的底部(Step 2)列表框(list box)仍保留在底部，并带有一些带下划线的文本。实际上，设置规则所需要做的就是单击人员或公共组(people or public group)的超链接， 并指定(specified )选择电子邮件地址(email address)以及您希望这些电子邮件发送到哪里。
然后你可以点击完成(Finish)，你就完成了。但是，如果您想让规则更复杂，那么单击Next将为您提供更多选项：
当您检查顶部列表框中(list box)的不同条件时，底部的规则描述(rule description)也将填充更多超链接。您甚至可以创建在电子邮件正文(email body)中查找特定单词的规则，然后对这些电子邮件执行操作。
您的下一个任务是单击每个超链接并选择相关的值，例如电子邮件地址、文件夹等。在上面的示例中，您需要单击人员或公共组( people or public group)并选择一个电子邮件地址。
然后单击指定(specified)的单词并浏览到您希望将电子邮件移动到的文件夹或单击新建(New)，将在当前突出显示的文件夹下创建一个新文件夹。
现在，您将看到底部部分已更新为您的规则的实际值。
单击下一步时，您可以为规则设置更多操作。如果这是一条简单的规则，通常可以不理会它，但如果您还想执行其他操作，例如播放声音、转发电子邮件、制作副本、打印电子邮件、启动另一个程序、运行脚本等。 ，然后您可以在此屏幕上执行所有操作。
完成后单击“下一步”(Next)，您将进入“例外(Exceptions)”对话框，您可以在其中选择不希望处理此规则的条件。除非您有一些特殊情况，否则可以将其留空，这是默认设置。
单击下一步(Click Next)，我们终于到了规则向导(rule wizard)的结尾！为规则起一个名称，例如“移动好友电子邮件”，以便您稍后查看它时知道它的作用。
然后，如果您的收件箱中已有与您的新规则匹配的电子邮件，请选中“对收件箱中已有的邮件运行此规则(Run this rule on messages already in Inbox)”复选框。您可以将其他所有内容保留为默认值，然后单击(default and click) 完成(Finish)！
bank/credit card对帐单以及您能想到的任何其他内容创建规则，以开始更有效地管理您的Outlook 电子邮件(Outlook email)！享受！
Automatically Move Emails into Folders in Outlook using Rules
Іn this poѕt, we’ll take a look at how you can manage your Outlook email better by havіng іnсoming mail automatically moved into separate folders. If you get a lot of email everyday, this can save lots of tіme.
Rather than having to spend an hour once a week moving emails from the Inbox to your categorized folders, email rules will help automate your inbox organization. This is very similar to using labels and filters in Gmail.
Email rules may seem complicated and they can be if you really want to perform some sophisticated sorting, but if you simply want to move work emails to the Work folder automatically, then it’s a piece of cake.
In order for rules to be useful, you should first create some folders underneath your Inbox to categorize your email, such as Projects, Work, Family, etc.
You can create folders by right-clicking on Inbox or any folder and selecting New Folder. The following procedure works on Outlook 2010, 2013, 2016, 2019 and Office 365.
Setup Outlook Rules
Now to get started, open Outlook, click on the File tab and you’ll see the Manage Rules & Alerts button towards the bottom.
The Rules and Alerts main window will appear and by default you might see one rule already created depending on your version of Outlook.
From here you will click the New Rule button to get started with your first Outlook email rule. The Rules Wizard dialog will pop up and it will show you some common rule templates.
These are the most common ones and probably all you’ll ever need. The most common rule is the first one listed, “Move messages from someone to a folder“. Go ahead and select it, then click Next.
You’ll notice the bottom list box that is called “Step 2:” remains at the bottom with some underlined text. In reality, all of you have to do to setup the rule is click on the hyperlinks for people or public group and specified to choose the email address and where you want those emails to go.
Then you can click Finish and you’re done. However, if you want to make the rule more complicated, then clicking Next will give you a whole lot more options:
As you check on different conditions in the top list box, the rule description at the bottom will also populate with more hyperlinks. You can even create rules that look for specific words in the email body and then perform actions on those emails.
Your next task is to click on each hyperlink and choose the associated values like email addresses, folders, etc. In our example above, you’ll want to click on people or public group and choose an email address.
Then click on the word specified and browse to the folder you would like the email to be moved to or click New and a new folder will be created under the currently highlighted folder.
Now you’ll see the bottom part updated with the actual values for your rule.
When you click Next, you can set more actions for the rule. You can normally leave this alone if it’s a simple rule, but if you want to also perform other actions like play a sound, forward the email, make a copy of it, print the email, start another program, run a script, etc., then you can do all of that on this screen.
Click Next when you are done and you’ll be brought to the Exceptions dialog, where you can choose what conditions you would not want to have this rule processed for. Unless you have some unique cases, you can leave it blank, which is the default.
Click Next and we’ve finally reached the end of the rule wizard! Give the rule a name like “Move Friends Email” so that you know what it does when you look at it later on.
Then if you have emails already in your Inbox that would match your new rule, check the box to “Run this rule on messages already in Inbox“. You can leave everything else as default and click Finish!
Now you can create rules for people, newsletters, bank/credit card statements and whatever else you can think of to start managing your Outlook email more efficiently! Enjoy!
