鼠标是一种方便的工具，但点击是浪费时间。您知道这一点，因此您已经学习了适用于 Office 和 Windows 的最佳键盘快捷键^{(best keyboard shortcuts for Office and Windows)}。

但也许有些重复的任务没有快捷键。如果您可以在Microsoft Office^{(Microsoft Office)}中创建自己的键盘快捷键，那不是很好吗？嗯^(Well)，你可以。

如何在Microsoft Office中创建^{(Microsoft Office)}键盘快捷键^{(Keyboard Shortcuts)}

让我们先在Word中完成这些步骤。桌面版Excel和PowerPoint中的步骤相同。向下滚动^(Scroll)以查看如何在Outlook中执行此操作。

1. 右键单击^{(Right-click)}功能区区域中的任何灰色空间，然后选择自定义功能区^{(Customize the Ribbon)}。

1. Word 选项^{(Word Options )}窗口将打开。选择靠近窗口底部的键盘快捷键^{(Keyboard shortcuts)}旁边的自定义。^{(Customize )}

1. 自定义键盘^{(Customize Keyboard)}窗口将打开。查看“类别^{(Categories )}”区域以缩小到包含您要为其创建快捷方式的命令的选项卡。该选项卡的命令将显示在右侧的命令区域中。^{(Commands )}选择所需的命令。
   
   在此示例中，我们选择了FileSendPdf ，因为通过简单的按键组合将 Word 文档作为 PDF 发送^{(send a Word document as a PDF)}会非常有帮助。如果命令已经有键盘组合，它将显示在当前键^{(Current keys )}区域中。

1. 要设置新的快捷键组合，请将光标放在按下新快捷键^{(Press new shortcut key)}字段中，然后按下要在键盘上使用的组合键。记下当前分配给旁边的^{(Currently assigned to)}当前键^{(Current keys)}区域下显示的内容。如果那里显示除[未分配] 以外^{([unassigned])}的任何内容，请尝试另一个组合键。

1. 要为所有未来的文档使用此组合键，请在保存更改^{(Save changes in )}框中保留Normal.dotm处于选中状态。^{(Normal.dotm )}要将组合键仅应用于此文档，请在下拉框中选择它。 
2. 选择分配^{(Assign )}按钮以应用设置，然后关闭自定义键盘^{(Customize Keyboard)}窗口。按OK关闭Word 选项^{(Word Options)}窗口。尝试新的键盘快捷键组合。 

FileSendPdf快捷方式会自动将文档转换为PDF ，在^(PDF)Outlook中创建新电子邮件，附加PDF，并为电子邮件指定主题^(Subject)。一次击键而不是十几个或更多的鼠标点击是一个令人难以置信的节省时间。

如何在Microsoft Office中清除^{(Microsoft Office)}自定义键盘快捷键^{(Custom Keyboard Shortcuts)}

您可能希望摆脱在Office应用程序中创建的所有自定义键盘快捷方式。这很简单。

1. 右键单击^{(Right-click)}功能区区域中的任何灰色空间，然后选择自定义功能区^{(Customize the Ribbon)}。

1. Word 选项^{(Word Options )}窗口将打开。选择窗口左下角的自定义按钮。^{(Customize )}自定义键盘^{(Customize Keyboard )}窗口将打开。 

1. 要从所有未来文档中删除键分配，请在保存更改^{(Save changes in )}下拉菜单中选择Normal.dotm 。要仅从该文档中删除它们，请改为在下拉列表中选择该文档。在左下角附近，选择“全部重置”^{(Reset All )}按钮。

1. 它会问，您确定要重置键分配吗？此操作将删除当前分配给 Normal.dotm 中的宏和样式的所有键^{(Are you sure you want to reset the key assignments? This action will remove all keys currently assigned to macros and styles in Normal.dotm)}。请注意，在该警告结束时，它将读取Normal.dotm或您选择的文档。选择是^{(Yes )}确认重置。

如何在Microsoft Outlook中创建^{(Microsoft Outlook)}键盘快捷键^{(Keyboard Shortcuts)}

在所有Microsoft Office应用程序中，Outlook可能是您花费最多时间的应用程序。创建一些自定义键盘快捷键以更快地完成任务是有意义的。 

不幸的是，自 Outlook 2016 以来，它不允许您像我们在Word、Excel和PowerPoint中那样制作键盘快捷键。那么你有什么选择呢？

这是一种解决方法，但您可以创建快速步骤^{(Quick Steps )}并将组合键分配给它们。这不会使您能够为Outlook中的所有内容创建快捷键组合，但它可以满足您的大部分需求。您可以分配给自定义快速步骤^{(Quick Steps)}的组合键限制为九个。

1. 在 Outlook 的“主页”^{(Home )}选项卡的“快速步骤”^{(Quick Steps )}部分中选择“新建” 。^{(Create New )}

1. 编辑快速步骤^{(Edit Quick Step )}窗口将打开。在名称^(Name)字段中输入描述性名称。
2. 从选择操作^{(Choose an Action )}下拉菜单中的预定义操作之一中进行选择。在这个例子中，让我们使用Mark as read。

1. 通过选择上一个操作下的添加操作^{(Add Action )}按钮将操作串在一起。

1. 选择移动到文件夹^{(Move to folder)}。

1. 选择文件夹^{(Select Folder )}窗口将打开。查找^(Find)并选择您希望此快速操作^{(Quick Action)}将电子邮件移动到的文件夹。我们为此示例选择文件夹Bills 。选择确定^{(OK )}关闭窗口。

1. 在快捷键^{(Shortcut key)}下拉列表中选择一个组合键。请注意，它仅限于九个选择。

1. 在工具提示^(Tooltip)文本框中添加快速步骤的功能描述。当您稍后将鼠标悬停在“快速步骤^{(Quick Step)}”上时，它会提醒您它的作用。
2. 选择完成^{(Finish )}以完成快速步骤^{(Quick Step)}的创建。您现在将在Outlook功能区中看到^(Outlook)标记为已读移动到账单^{(Mark Read Move to Bills)}快速步骤。使用您在步骤 7 中选择的快捷键组合对其进行测试。

如果您想更进一步，您可以使用命令行开关创建 Outlook 桌面快捷方式^{(create Outlook Desktop shortcuts)}，以使常见任务更容易完成。

练习键盘快捷键

现在您可以创建自己的Microsoft Office快捷键。打印出您最常用的快捷方式列表，并将它们放在显示器旁边。几天后，您将不再需要备忘单。添加^(Add)命令行开关快捷方式，它将立即提高您的 Microsoft Office 工作效率^{(boost your Microsoft Office productivity)}。 

Create or Generate Keyboard Shortcuts for Microsoft Office

A mouse is a handy tool, but рoint-and-click is a waste of time. You knew that, so you went and learned the best keyboard shortcuts for Office and Windows already.

But maybe some repetitive tasks don’t have shortcut keys. Wouldn’t it be great if you could create your own keyboard shortcuts in Microsoft Office? Well, you can.

How to Create Keyboard Shortcuts in Microsoft Office

Let’s go through these steps in Word first. The steps are identical in Excel and PowerPoint on the desktop. Scroll down to see how to do this in Outlook.

1. Right-click on any grey space in the ribbon area and select Customize the Ribbon.

1. The Word Options window will open. Select Customize next to Keyboard shortcuts near the bottom of the window.

1. The Customize Keyboard window will open. Look in the Categories area to narrow down to a tab which has the command you want to create a shortcut for. That tab’s commands will show in the Commands area on the right. Select the command you want.
   
   In this example, we’ve selected FileSendPdf, as it would be very helpful to send a Word document as a PDF with a simple keystroke combination. If the command already has a keyboard combo, it will show in the Current keys area.

1. To set a new shortcut key combination, place the cursor in the Press new shortcut key field, then press the key combo you want to use on your keyboard. Make a note of what shows under the Current keys area next to Currently assigned to. If anything but [unassigned] shows there, try another key combo.

1. To use this key combo for all future documents, leave Normal.dotm selected in the Save changes in box. To apply the key combo to only this document, choose it in the drop-down box. 
2. Select the Assign button to apply the settings, then close the Customize Keyboard window. Press OK to close out the Word Options window. Try your new keyboard shortcut combination. 

The FileSendPdf shortcut will automatically convert the document into a PDF, create a new email message in Outlook, attach the PDF, and give the email a Subject. One keystroke instead of a dozen or more point-and-clicks with a mouse is an incredible timesaver.

How to Clear Custom Keyboard Shortcuts in Microsoft Office

You may wish to get rid of all the custom keyboard shortcuts you’ve made in an Office app. It’s simple to do.

1. Right-click on any grey space in the ribbon area and select Customize the Ribbon.

1. The Word Options window will open. Select the Customize button in the bottom-left area of the window. The Customize Keyboard window will open. 

1. To remove the key assignments from all future documents, leave Normal.dotm selected in the Save changes in drop-down. To remove them only from this document, choose the document in the dropdown instead. Near the bottom-left, select the Reset All button.

1. It will ask, Are you sure you want to reset the key assignments? This action will remove all keys currently assigned to macros and styles in Normal.dotm. Note that at the end of that warning, it will read either Normal.dotm or the document you’ve selected. Select Yes to confirm the reset.

How to Create Keyboard Shortcuts in Microsoft Outlook

Of all the Microsoft Office apps, Outlook is probably the one in which you spend the most time. It makes sense to create some custom keyboard shortcuts to get things done faster. 

Unfortunately, since Outlook 2016, it doesn’t allow you to make keyboard shortcuts as we can in Word, Excel, and PowerPoint. So what are your options?

It’s a workaround, but you can create Quick Steps and assign key combinations to them. This won’t give you the ability to create a shortcut key combo for everything in Outlook, but it can meet most of your needs. There is a limit of nine key combos that you can assign to custom Quick Steps.

1. Select Create New in the Quick Steps section of the Home tab in Outlook. 

1. The Edit Quick Step window will open. Enter a descriptive name in the Name field.
2. Choose from one of the predefined actions in the Choose an Action drop-down menu. In this example, let’s go with Mark as read.

1. String actions together by selecting the Add Action button under the previous action.

1. Select Move to folder.

1. The Select Folder window will open. Find and select the folder to which you want this Quick Action to move the email. We select the folder Bills for this example. Select OK to close the window.

1. Select a key combo in the Shortcut key drop-down. Note that it’s limited to nine selections.

1. Add a description of what the Quick Step does in the Tooltip text box. When you hover over the Quick Step later, this will appear to remind you of what it does.
2. Select Finish to complete creating the Quick Step. You’ll now see the Mark Read Move to Bills Quick Step in the Outlook ribbon. Test it using the shortcut key combo you chose in step 7.

If you want to go a step further, you can create Outlook Desktop shortcuts using command line switches to make common tasks easier to do.

Practice Your Keyboard Shortcuts

Now you can create your own Microsoft Office shortcut keys. Print out a list of your most-used shortcuts and keep them beside your monitor. After a few days, you won’t need the cheat sheet anymore. Add in the command line switch shortcuts and it will boost your Microsoft Office productivity in no time. 

Related posts

• Microsoft Teams 的 13 个最佳键盘快捷键

• 如何在 Microsoft Office 中创建 PDF 文档

• 如何修复任何版本的 Microsoft Office

• 40 个最佳 Microsoft Excel 键盘快捷键

• 30 多个最佳 Microsoft Word 键盘快捷键

• Google 幻灯片与 Microsoft PowerPoint – 有什么区别？

• 如何在 Microsoft 365 中创建组日历

• 如何使用 Microsoft Access 构建数据库

• Google Docs 与 Microsoft Word – 有什么区别？

• 如何在 Microsoft Word 中创建邮件合并

• 如何向 Microsoft Word 添加新字体

• 如何在 Microsoft Word 中的信封上打印

• 如何在 Word 中创建和运行宏

• 如何在 Microsoft Word 中创建传单

• 在 Excel 中使用键盘更改行高和列宽

• 如何在 Microsoft Word 中查找和替换文本

• 让 OpenOffice Writer 的外观和功能更像 Microsoft Word

• 如何在 Microsoft Excel 中锁定单元格

• 如何在 Microsoft Word 中显示字数

• 如何在 Microsoft Word 中听写文档