共享Word 2007文档时，您可能需要删除或隐藏机密信息。您可以搜索数据并手动将其删除，但这可能容易出错且耗时。如果您经常需要在 Word 2007 中隐藏机密数据，有一个免费的(Word 2007)Word 2007插件，称为Word 2007 编辑工具(Word 2007 Redaction Tool)，可用于轻松、更有效地隐藏Word 2007文档中的文本。(Word 2007)
已编辑的文本在原始文档的新副本中显示为纯黑条。栏下方的文本(Text)将转换为垂直线 (|||||)，从而防止在任何情况下检索编辑的内容，即使与您共享文档的一方在文本编辑器中查看编辑的文档，例如记事本(Notepad)。
从以下位置下载Word 2007/2010 Redaction Tool
http://redaction.codeplex.com/releases/view/32251。
安装Word 2007 编辑工具(Word 2007 Redaction Tool)需要以下项目：
- .NET Framework 3.5 服务包(Service Pack 1)1
- VSTO 3.0 运行时服务包 1
但是，您不需要单独安装这些。如果您的系统上没有安装这些项目中的任何一个，Word 2007 编辑工具(Word 2007 Redaction Tool)安装程序将自动下载并安装它们。安装这两个项目可能会导致重新启动。
要安装加载项，请双击您下载的.exe文件。通读(Read).NET Framework 客户端配置文件(.NET Framework Client Profile)的许可协议，然后单击接受(Accept)按钮继续。
通读Visual Studio Tools for Office的许可协议，然后单击接受(Accept)按钮继续。
WinZip 自解压器(WinZip Self-Extractor)将打开并自动启动安装过程。
下载必要的文件。
.NET Framework和Visual Studio 工具(Visual Studio Tools)已安装。
Microsoft Office 自定义安装程序(Microsoft Office Customization Installer)会显示询问您是否确定要安装此自定义。单击(Click) 安装(Install)以继续。
安装成功完成后会显示一个对话框。单击关闭(Close)。
注意：(NOTE:)如果此时出现错误，请再次运行您下载的安装文件。首次安装加载项时出现错误。再次运行安装似乎有效。
安装Word 2007 密文工具(Word 2007 Redaction Tool)后，会在“审阅”(Review)选项卡中添加密文(Redact)组。
要编辑或涂黑文档中的私人文本，您首先需要标记要编辑的文本。为此，请突出显示所需的文本并单击标记(Mark)按钮。
如果要在文档的多个位置标记相同的文本，请单击标记(Mark)按钮上的箭头，然后从下拉菜单中选择查找并标记。(Find and Mark)
显示查找和标记(Find and Mark)对话框。在“查找内容”(Find what)编辑框中输入要查找的文本。要查看更多选项，请单击更多(More)按钮。
搜索选项(Search Options)显示在对话框上的按钮下方，更多(More)按钮变为更少(Less)按钮。选择(Select)任何所需的选项。要再次隐藏额外选项，请单击“减少”(Less)按钮。单击标记(Mark)以查找并标记输入的文本。
该对话框显示找到并标记了指定文本的出现次数。要关闭对话框，请单击取消(Cancel)。
标记的文本在文档中以灰色突出显示。
如果您标记了任何不想编辑的文本，您可以再次选择该标记的文本，然后从取消标记(Unmark)按钮的下拉菜单中选择取消标记，以防止该文本被编辑。(Unmark)
要在文档中的修订标记之间移动以进行最终检查，请使用“下一个”(Next)和“上一个(Previous)”按钮。
一旦您确定已标记所有要编辑的文本，请从“标记(Mark)”下拉菜单中选择“编辑文档”以涂黑标记的文本。(Redact Document )
将创建一个新的编辑版本的文档，用黑条替换标记的文本。该过程完成后会显示一个对话框，要求您运行文档检查器(Document Inspector)以在分发文档之前检查并删除文档中的任何隐藏元数据。单击检查(Inspect)运行检查或单击关闭(Close)跳过检查。
显示文档检查器(Document Inspector)对话框。对话框中列出了不同(Different)类型的元数据，每个项目旁边都有一个复选框。选中要检查元数据的项目的复选框。单击“检查(Inspect)”按钮开始检查。要在此时关闭对话框而不进行检查，请单击关闭(Close)。
检查结果显示在“文档检查器(Document Inspector)”对话框中。如果找到任何元数据，则在找到的项目左侧会显示一个感叹号。要从文档中删除元数据，请单击项目右侧的全部删除按钮。(Remove All)
注意：(NOTE:)文档检查器(Document Inspector)在对话框底部指出某些更改无法撤消。在单击“全部删除”(Remove All)按钮之前，请确保您要删除元数据。
Document Inspector对话框会通知您所做的更改。单击关闭(Close)。
在新文档中，黑条会插入到您标记的所有私人文本上。
请记住(Remember)，您不能从新文档中的文本中删除黑色标记。确保使用与原始文件不同的名称保存文件并共享新文档，而不是原始文件。如果需要，您可以返回原始文档并从“取消标记”按钮菜单中选择(Unmark)“删除所有标记(Remove All Marks)”以清除标记的文本。
为了进一步保护您的编辑文档，您可以选择在将其保存为新文档时保护它不被修改。这允许您分发无法更改的文档。
为此，请选择Save As | Word DocumentOffice菜单中的Word 文档。
在“另存为(Save As)”对话框中，在“文件名(File name)”编辑框中输入文档的编辑副本的新名称。单击底部的工具(Tools)按钮，然后从下拉菜单中选择常规选项。(General Options )
在“常规选项(General Options)”对话框中，在“修改密码”(Password to modify)编辑框中输入密码，如果需要，选择“推荐只读” 。(Read-only recommended)单击确定(OK)。
将显示确认密码(Confirm Password)对话框。再次输入您的密码，然后单击OK。
您将返回到“另存为(Save As)”对话框。单击“保存(Save)”按钮以保存新的经过编辑的安全文档。
通过使用Word 2007 编辑工具(Word 2007 Redaction Tool)并保护文档不被修改，您可以保护您的机密信息并在您必须分发它时保留您的文档。编辑工具(Redaction Tool)在Word 2010中同样有效。享受！
Hide Confidential Data in a Word 2007/2010 Document
When sharing a Word 2007 document, you may neеd to delete or hide confidential information. You can search for the data and remoνe it manually, but this сan be error prone and time consuming. If you often need to hide confidential data in a Word 2007, there is a free аdd-in for Word 2007, called the Word 2007 Redaction Tool, that can be used to hide text within Word 2007 documents easily and much more efficiently.
Redacted text appears in a new copy of your original document as a solid black bar. Text beneath the bar is converted to vertical lines (|||||), preventing the redacted content from being retrieved under any circumstances, even if the party with whom you are sharing the document views the redacted document in a text editor, such as Notepad.
Download Word 2007/2010 Redaction Tool from
http://redaction.codeplex.com/releases/view/32251.
The following items are required to install the Word 2007 Redaction Tool:
- The .NET Framework 3.5 Service Pack 1
- The VSTO 3.0 Runtime Service Pack 1
However, you do not need to install these separately. If either of these items are not installed on your system, the Word 2007 Redaction Tool setup program will download and install them automatically. Installation of these two items may cause a reboot.
To install the add-in, double-click on the .exe file you downloaded. Read through the license agreement for the .NET Framework Client Profile and click the Accept button to continue.
Read through the license agreement for the Visual Studio Tools for Office and click the Accept button to continue.
The WinZip Self-Extractor opens and automatically starts the installation process.
The necessary files are downloaded.
The .NET Framework and the Visual Studio Tools are installed.
The Microsoft Office Customization Installer displays asking if you are sure you want to install this customization. Click Install to continue.
A dialog box displays when the installation has successfully finished. Click Close.
NOTE: If you get an error at this point, run the installation file you downloaded again. We got an error when we first installed the add-in. Running the installation again seemed to work.
Once you have installed the Word 2007 Redaction Tool, a Redact group is added to the Review tab.
To redact, or black out, private text in your document, you first need to mark the text to be redacted. To do this, highlight the desired text and click the Mark button.
If you want to mark the same text in multiple places in the document, click the arrow on the Mark button and select Find and Mark from the drop-down menu.
The Find and Mark dialog box displays. Enter the text to find in the Find what edit box. To see more options, click the More button.
Search Options display under the buttons on the dialog box and the More button becomes a Less button. Select any desired options. To hide the extra options again, click the Less button. Click Mark to find and mark the entered text.
The dialog box displays how many occurrences of the specified text were found and marked. To close the dialog box, click Cancel.
The marked text appears highlighted in gray in your document.
If there is any text you have marked that you don’t want to redact, you can select that marked text again and select Unmark from the Unmark button’s drop-down menu to prevent that text from being redacted.
To move among the redaction marks in your document for final checking, use the Next and Previous buttons.
Once you are sure you have all the text marked that you want redacted, select Redact Document from the Mark drop-down menu to black out the marked text.
A new redacted version of your document is created with the marked text replaced by black bars. A dialog box displays when the process is complete asking you to run the Document Inspector to check for and remove any hidden metadata within the document before it is distributed. Click Inspect to run the inspection or click Close to skip the inspection.
The Document Inspector dialog box displays. Different types of metadata is listed in the dialog box with a check box beside each item. Select the check boxes for the items you want inspected for metadata. Click the Inspect button to start the inspection. To close the dialog box at this point without doing an inspection, click Close.
The results of the inspection are displayed on the Document Inspector dialog box. If any metadata was found, an exclamation mark displays to the left of the item that was found. To remove the metadata from the document, click the Remove All button to the right of the item.
NOTE: The Document Inspector notes at the bottom of the dialog box that some changes cannot be undone. Be sure you want to remove the metadata before clicking the Remove All button.
The Document Inspector dialog box informs you of the changes made. Click Close.
In the new document, black bars are inserted over all the private text you marked.
Remember that you cannot remove the black marks from the text in the new document. Be sure you save the file with a different name than the original and share the new document, not the original. You can go back to the original document and select Remove All Marks from the Unmark button menu to clear your marked text, if desired.
To further secure your redacted document, you can choose to protect it from modification when saving it as a new document. This allows you to distribute a document that cannot be changed.
To do this, select Save As | Word Document from the Office menu.
On the Save As dialog box, enter a new name for the redacted copy of the document int he File name edit box. Click the Tools button at the bottom and select General Options from the drop-down menu.
On the General Options dialog box, enter a password in the Password to modify edit box, and select Read-only recommended, if desired. Click OK.
The Confirm Password dialog box displays. Enter your password again and click OK.
You are returned to the Save As dialog box. Click the Save button to save your new redacted, secure document.
By using the Word 2007 Redaction Tool and protecting the document from modification, you can protect your confidential information and preserve your document when you must distribute it. The Redaction Tool works just as well in Word 2010. Enjoy!
