Microsoft Office PowerPoint is still commonly used for creating graphic presentations in corporate and education all over the world. Millions of people use it on a daily basis. Although it’s fairly software, creating a presentation takes time. So why not speed up the process and use Powerpoint keyboard shortcuts to improve your workflow?
The list of shortcuts presented here is only a small portion of all the shortcuts available. In this article, we try to keep only to the most frequently used keyboard PowerPoint shortcuts. Other shortcuts might be more task-specific and useful in only a handful of situations, so we won’t bother with them.
Keep in mind that these shortcuts will work in all PowerPoint versions. You don’t have to install the latest version in order to use them.
These PowerPoint shortcut keys will help you navigate the ribbon, open and close presentations, or switch between multiple presentations. You might already be familiar with some of them as they are the same as the shortcuts used in other apps or web browsers.
Ctrl+N
Create a new presentation.
Ctrl+O
Open already existing presentation
Ctrl+S
Saves a presentation that is currently open
Alt+F2 or F12
Opens a Save As dialog box
Ctrl+Q
Save and close a presentation
Ctrl+W or Ctrl+F4
Close currently active presentation
F1
Opens the Help panel
F7
Check spelling
F10 or Alt
Turns the key tips on and off
Ctrl+F1
Expand or collapse the ribbon
Ctrl+F2
Enter Print Preview mode
Ctrl+Tab
Switch between multiple opened presentations
Ctrl+Z
Undo the last action
Ctrl+Y
Redo the last action
Ctrl+F
Open the find dialog box
Alt+G
Navigate to the Design tab
Alt+A
Navigate to the Animation tab
Alt+K
Navigate to the Transition tab
Alt+S
Navigate to the Slide Show tab
Alt+F
Navigate to the File menu
Alt+H
Navigate to the Home tab
Alt+N
Open the Insert tab
Alt+W
Navigate to the View tab
Alt+R
Open the Review Tab
Alt+X
Navigate to the Add-ins tab
2. Selecting and Navigating through PowerPoint Presentation
This group of shortcut keys will help you quickly move through the whole presentation and select the text, boxes, slides, or only certain objects within the slides. Instead of using your mouse, opt for keyboard shortcuts, it will save you a lot of time.
Home
Go to the beginning of a line in a textbox, or to the first slide in the presentation
End
Go to the end of a line in a textbox, or to the last slide in the presentation
Page Up
Go to the previous slide
Page Down
Go to the next slide
Ctrl+Up Arrow
Move a slide in your presentation up
Ctrl+Down Arrow
Move a slide in your presentation down
Ctrl+Shift+Up Arrow
Move a slide to the beginning of the presentation
Ctrl+Shift+Down Arrow
Move a slide to the end of the presentation
Ctrl+A
Select all slides in a presentation (in slide sorter view), all texts in text boxes, or all objects on a slide
Tab
Move to the next object in the slide, or select it
Shift+Tab
Move to the previous object in the slide, or select it
Alt+Q
Navigate to Tell me what you want to do
3. Formatting and Editing the PowerPoint Presentation
After you are done creating a presentation, you can concentrate on making it look good. Format your PowerPoint presentation or edit it quickly with these keyboard shortcuts. Also, remember you can always get started with a professional PowerPoint template to save even more time.
Ctrl+C
Copy the selected text, objects in slide, or slides in presentation
Ctrl+X
Cut the selected text, objects in slide, or slides in presentation
Ctrl+V
Paste previously copied or cut text, objects, or slides
Delete
Delete the previously selected text, object, or a slide
Ctrl+Backspace
Delete a word to the left
Ctrl+Delete
Delete a word to the right
Ctrl+B
Bold the selected text. Press again to remove bold
Ctrl+I
Make the selected text Italic. Press again to remove the Italic
Ctrl+U
Underline the selected text. Press again to remove the underline
Ctrl+E
Align the selected text to the center
Ctrl+L
Align the selected text to the left
Ctrl+R
Align the selected text to the right
Ctrl+J
Justify the selected text
Ctrl+T
Open the font dialog box for the selected text object
Ctrl+G
Group items together
Ctrl+Shift+G
Ungroup items
Ctrl+K (on selected text or object)
Insert hyperlink
Ctrl+M
Insert new slide
Ctrl+D
Duplicate a selected object or slide
Ctrl+Shift+Right Arrow
Increase the size of the font
Ctrl+Shift+Left Arrow
Decrease the size of the font
Alt+W then Q
CHange the Zoom for the slides
Ctrl++
Make the selected text a superscript
Ctrl+=
Make the selected text subscript
Hold Alt + N and then P
Insert a Picture
Hold Alt+H then S then H
Insert a shape
Hold Alt+H then L
Select a layout for a slide
4. Delivering Your Presentation
Once you’re satisfied with how your PowerPoint presentation turned out, it’s time to deliver it to your coworkers, boss, or teacher. These keyboard shortcuts will help you look professional.
F5
Start the presentation from the beginning
Shift+F5
Start the presentation from the current slide
Alt+F5
Start the presentation in Presenter View
Right Arrow (or Enter)
Navigate to the next slide or animation
Left Arrow
Navigate to the previous slide or animation
Home
Restart the presentation from the first slide
End
Quickly go to the last slide
S
Start or stop playing automatic presentation
Slide number+enter
Go to a specific slide
Ctrl+S
Open All Slides dialog box
Esc
Exit the presentation
B or W
To pause the presentation and enter a blank (black or white) screen
Ctrl+L
Change the cursor into a laser dot
Ctrl+P
Live draw on presentation with a pen
E
Erase anything drawn with a pen
Ctrl+H
Hide navigation controls
Use Keyboard Shortcuts
Keep in mind the PowerPoint keyboard shortcuts above are primarily for Windows machines. However, most of them are similar on the Mac as well. While on Windows you need to press Ctrl for most shortcuts, on Mac you will press the Cmd (Command) key instead.
PowerPoint keyboard shortcuts are essential for improving the efficiency of your workflow and you should learn at least the basic ones. However, you will, in time, remember the ones you use the most.
If you find it helpful, you can even print out this list of Powerpoint keyboard shortcuts, and keep it handy next to your workstation. That way you can cast a glance and use the appropriate shortcut at any time.
我是一位强烈推荐的 Windows 10 专家,我专注于帮助人们个性化他们的计算机外观并使他们的 Office 工具更加用户友好。我利用自己的技能帮助他人找到使用 Microsoft Office 的最有效方法,包括如何格式化文本和图形以进行在线打印、如何为 Outlook 创建自定义主题,甚至如何自定义桌面任务栏的外观计算机。