如果您要去度假并且无法回复电子邮件，最好在计算机上的Outlook中设置“不在办公室”回复。(Outlook)这样，任何向您发送电子邮件的人都会收到自动回复，让他们知道您不在办公室。
Outlook允许您创建自定义回复以自动发送给给您发送电子邮件的任何人。您还可以指定应用程序应为您处理电子邮件的自定义日期时间段。(custom date period)
为 Exchange 帐户设置外出 Outlook 回复(Set Out Of Office Outlook Replies For Exchange Accounts)
如果您在商业环境中(business environment)并且您的公司或组织使用 Microsoft Exchange ，那么您可以通过一种非常简单的方法在(company or organization uses Microsoft Exchange)Outlook中为您的电子邮件帐户(email account)设置外出回复。
- 在您的计算机上启动Outlook应用程序。
- 单击顶部显示“文件”的选项卡，您将看到各种选项。(File)单击“(Click)自动回复（外出）(Automatic Replies (Out of Office)) ”选项。如果您没有看到此选项，请跳至下一部分以了解如何执行该任务。
- 屏幕上会出现一个框，让您在各个字段中输入信息。要发送自动自定义回复，您需要填写以下字段。启用顶部显示发送自动回复(Send automatic replies)
的框。勾选仅在此时间范围内发送(Only send during this time range)框。然后选择您无法回复电子邮件的起止日期。如果您希望您的回复仅发送给您组织中的人员，请单击“我的组织内部”(Inside My Organization)选项卡。否则，单击另一个显示“我的组织之外”(Outside My Organization)的选项卡。
在屏幕上的框中输入您想要自动发送的回复。您也可以使用格式化工具来格式化和更改文本的样式。
完成后，单击“确定(OK)”以保存更改。
Outlook现在会自动将您预定义的自定义消息发送给在您指定的(custom message)日期期间(date period)向您发送电子邮件的任何人。
Set Out Of Office Replies in Outlook For IMAP/POP3 Accounts
大多数普通用户在其 Outlook 中使用IMAP 或 POP3 帐户。(IMAP or POP3 accounts)这通常包括通过Outlook 应用程序使用您的(Outlook app)Hotmail、Gmail和此类其他电子邮件帐户。如果您是这些用户之一，则需要创建一个规则来发送自动回复，因为上述方法对您不起作用。
不过幸运的是，在Outlook(Outlook)中创建自定义消息(custom message)和自动发送回复的规则并不太难。
创建自动回复模板(Create An Automatic Reply Template)
- 在您的计算机上打开Outlook，然后单击顶部的新电子邮件选项。(New Email)
- 通常的电子邮件撰写窗口(email compose window)将打开。在这里，您需要输入希望 Outlook 自动发送的电子邮件。只需输入(Just type)电子邮件的正文，其中通常包括提及您将不可用的时间以及您何时回来。
- 单击顶部的文件选项卡，然后选择(File)另存为(Save As)。
- 输入外出回复模板(office reply template)的名称，然后从保存类型(Save as type)下拉菜单中选择Outlook 模板。(Outlook Template)然后点击保存(Save)。
- 关闭电子邮件撰写窗口并(email compose window and select) 在询问您是否要保存更改时选择否。(No)
设置自动回复规则(Set Up An Auto-Reply Rule)
- 单击主页(Home)选项卡，选择规则(Rules)，然后选择管理规则和警报(Manage Rules & Alerts)。
- 在电子邮件规则(Email Rules)选项卡中，单击新建规则(New Rule)以创建新规则。
- 选择对收到的消息应用规则，(Apply rule on messages I receive)然后点击下一步(Next)。
- 选择在特定日期跨度(received in a specific date span) 条件下收到的，然后单击(condition and click)大白框中的链接。
选中“之后(After)”和“之前”(Before)复选框，并指定您无法回复电子邮件的日期范围。(date range)然后点击OK，然后点击Next。
- 使用特定模板复(reply using a specific template)选标记回复并单击其链接。
- 选择您之前创建的电子邮件模板(email template)，点击Open，然后点击Next。
- 或者，如果需要，可以应用任何例外，然后单击Next。
- 为您的规则(rule and click)输入一个名称，然后单击Finish。
在 Outlook Web 版本上设置外出回复(Setting An Out Of Office Reply On The Outlook Web Version)
许多用户正在放弃他们的桌面应用程序(desktop apps)，并用他们的网络应用程序替换它们。如果您已经这样做并为您的电子邮件使用 Outlook Web 版本(use the Outlook web version)，您也可以在Outlook for Web中设置外出回复。(office reply)
这比上面讨论的任何其他方法都更容易做到。
- 如果您尚未登录，请前往Outlook网站并登录您的帐户。(Outlook)
- 看到收件箱后，单击右上角的设置图标，然后选择底部的查看所有 Outlook 设置。(View all Outlook settings)它将打开设置菜单。
- 您将看到可以为您的Outlook 帐户(Outlook account)配置的几个设置。您想找到显示自动回复(Automatic replies)的选项并单击它。
- 右侧窗格(side pane)中将出现几个新选项。
首先(First)，启用“打开自动回复(Turn on automatic replies)”选项。
选中仅在一段时间内发送回复(Send replies only during a time period)框。在开始时间(Start time)和结束时间(End time)框中指定日期范围。这是应用程序将发送您的自动回复的时间。
然后，您可以输入自定义回复(custom reply)，该回复将自动发送给向您发送电子邮件的人。随意使用可用的格式选项。或者，如果您只想自动回复联系人，请
启用仅向联系人发送回复。(Send replies only to contacts)
最后，点击保存(Save)在底部保存您的更改。
- 如果您想关闭自动回复，只需取消选中自动回复(Automatic replies on )选项即可。
能够在Outlook中设置外出(Outlook)回复(office reply)真是一件很棒的事情。让我们知道您是否使用它以及您的自动回复消息在下面的评论中是什么样的。
How To Set Out Of Office Replies In Outlook
If you’re heading off to a vacation and you’re not going to be available to reply to your emails, it’s a good idea to set an ‘out of office’ reply in Outlook on your computer. This wаy, anyone who sends you an email will receive an automatic response lеtting them know of your absence in the office.
Outlook lets you create custom replies to be automatically sent to anyone who emails you. You can also specify a custom date period during which the app should handle your emails for you.
Set Out Of Office Outlook Replies For Exchange Accounts
If you’re in a business environment and your company or organization uses Microsoft Exchange, you have a really easy way to set out of office replies in Outlook for your email account.
- Launch the Outlook app on your computer.
- Click on the tab that says File at the top and you’ll see various options. Click on the option that reads Automatic Replies (Out of Office). If you don’t see this option, skip to the next section to learn how to do the task.
- A box will appear on your screen letting you input information in various fields. To send out automatic custom replies, you’re going to need to fill-in the fields as the following.
Enable the box that says Send automatic replies at the top.
Tick-mark the Only send during this time range box. Then select the from and to dates when you won’t be available to respond to your emails.
If you want your reply to be only sent to those who are in your organization, click on the Inside My Organization tab. Otherwise, click on the other tab that says Outside My Organization.
Type in the response you want to automatically send in the box given on your screen. You can use the formatting tools as well to format and change the style of your text.
Once you’re done, click on OK to save the changes.
Outlook will now auto-send your predefined custom message to anyone who sends you an email during your specified date period.
Set Out Of Office Replies in Outlook For IMAP/POP3 Accounts
Most general users out there use IMAP or POP3 accounts in their Outlook. This usually includes using your Hotmail, Gmail, and such other email accounts with the Outlook app. If you’re one of these users, you’ll need to create a rule to send out automatic replies as the above method won’t work for you.
Fortunately, though, creating a custom message and a rule to automate sending the replies isn’t too difficult in Outlook.
Create An Automatic Reply Template
- Open Outlook on your computer and click on the New Email option at the top.
- The usual email compose window will open. Here, you need to type in the email that you want Outlook to automatically send. Just type in the body of the email which usually includes mentioning how long you won’t be available and when you’ll be back.
- Click on the File tab at the top and select Save As.
- Enter a name for your out of office reply template and choose Outlook Template from the Save as type dropdown menu. Then click on Save.
- Close the email compose window and select No when it asks if you want to save the changes.
Set Up An Auto-Reply Rule
- Click on the Home tab, select Rules, and choose Manage Rules & Alerts.
- In the Email Rules tab, click on New Rule to create a new rule.
- Select Apply rule on messages I receive and hit Next.
- Select the received in a specific date span condition and click on its link in the large white box.
Checkmark both After and Before checkboxes and specify the date range in which you won’t be able to respond to your emails. Then hit OK followed by Next.
- Checkmark reply using a specific template and click on its link.
- Select the email template you created earlier, click on Open, and then hit Next.
- Optionally, apply any exceptions if you want and click on Next.
- Enter a name for your rule and click on Finish.
Setting An Out Of Office Reply On The Outlook Web Version
A lot of users are ditching their desktop apps and replacing them with their web counterparts. If you’ve done that already and use the Outlook web version for your emails, you can set an out of office reply in Outlook for web, too.
This one’s easier to do than any other methods discussed above.
- Head over to the Outlook website and log-in to your account if you aren’t already.
- Once you see your inbox, click on the settings icon at the top-right corner and then choose View all Outlook settings at the bottom. It’ll open the settings menu.
- You’ll see several settings you can configure for your Outlook account. You want to find the option that says Automatic replies and click on it.
- Several new options will appear on the right-hand side pane.
First of all, enable the option that says Turn on automatic replies.
Checkmark the Send replies only during a time period box. Specify a date range in both Start time and End time boxes. This is when the app will send out your automatic replies.
You can then enter a custom reply that’ll be automatically sent to the people who email you. Feel free to use the available formatting options.
Optionally, enable Send replies only to contacts if you only want to auto-respond to your contacts.
Finally, click on Save at the bottom to save your changes.
- Should you ever want to turn off automatic replies, just uncheck the Automatic replies on option.
It’s a really great thing to be able to set an out of office reply in Outlook. Let us know if you use it and what your auto-reply message looks like in the comments below.
