Word有很多我很少使用的功能，非常棒。但是，当您遇到需要做一些不寻常的事情的情况时，那些隐藏的功能真的会派上用场。例如，我必须为我的一个在线课程做一些研究，这需要我将各种内容复制并粘贴到Word 文档(Word document)中。
唯一的问题是所有文本都有不同的间距、字体大小、颜色等，而且我只是在研究时才忘记粘贴为文本。这是我的Word 文档(Word document)的示例：
最上面的段落是我希望文档中的所有文本看起来的样子，但不幸的是，事实并非如此。相反，一个段落有双倍行距、突出显示、粗体字等，而另一个段落使用不同的字体系列、字体大小、粗体和斜体、缩进等等。
由于我已经知道Keep Source Formatting和Match Destination Formatting（或Merge Formatting，因为它现在被称为），我认为必须有一种方法来复制和粘贴格式而不是实际内容。
在浏览了不同功能区上的各种按钮后，我看到了一个叫做Format Painter的东西。这听起来正是我所需要的。
我真的不明白如何使用它，所以我只是将鼠标悬停在按钮上以查看工具提示，这非常有用。
为了使用该工具，您可以选择您喜欢格式的区域，然后单击按钮，然后单击不同的部分以将格式应用于该部分。然而，我发现简单地单击并不是应用格式的最佳方式。
出于某种原因，如果您这样做，它不会将所有格式设置应用于该部分。例如，我选择了最上面的一段，单击了按钮，然后只单击了第三段的中间。它所做的只是删除缩进！
相反，如果在单击“格式刷”按钮(Format Painter button)后，我单击然后拖动以选择整个段落，则它可以按需要工作。
您显然可以选择多个段落以在多个位置应用格式。此外，他们还有一个选项，您可以双击“格式刷”按钮(Format Painter button)，然后将格式应用于整个文档的多个部分。如果要应用格式的区域不连续，这将很有用。
值得注意的是，如果您只想复制文本格式(text formatting)，请不要选择整个段落。如果您确实要复制文本和段落格式(text and paragraph formatting)，请选择整个段落，包括段落标记(paragraph mark)。
除了文本之外，格式刷(Format Painter)还适用于某些类型的图形或绘图。一个很好的例子是形状。如果您转到“插入(Insert)”选项卡，然后单击“形状(Shapes)”，则可以将各种形状添加到文档中。然后，您可以将它们格式化为与默认外观(default look and feel)完全不同的外观。
比如我添加了一个星形(star shape)，然后改变了线宽(line width)，颜色，添加了文字，阴影，反射等。右边的是默认的星形(default star)。如果我想轻松地使第二颗星看起来(star look)像第一个，我所要做的就是点击左边的星星，然后点击格式刷(Format Painter)，然后点击右边的星星，瞧(star and voila)！
除了我添加的文本和星号的大小，其他所有内容都被复制了。如果您需要在一个非常大的Word 文档(Word document)甚至多个Word 文档中应用相同的格式，这非常(Word document)方便(Pretty convenient)。我通过运行多个Word实例对此进行了测试，并且我也能够在不同的文档中复制和粘贴格式。
总体而言，与Word(Word)的所有其他功能相比，它只是一个小功能，但在需要时可以节省大量时间。享受！
Use Format Painter in Word to Copy and Paste Formatting
Word haѕ so many feаtures I rarеly use, it’s pretty amazing. However, when you run into that one instance where you need tо dо something unusual, those hidden features really come in handy. For instance, I had to do some rеsearch for one of my classes online, which reqυired me to copy and paste variоus content into a Wоrd document.
The only problem was that all the text had different spacing, font sizes, colors, etc. and I had forgotten to paste as text only when I was doing the research. Here’s an example of what my Word document looked like:
The top paragraph is what I wanted all the text in the document to look like, but unfortunately, that wasn’t the case. Instead, one paragraph had double-spacing, highlighting, words bolded, etc. and the other was using a different font family, font size, bold and italic, indentation and more.
Since I already knew about Keep Source Formatting and Match Destination Formatting (or Merge Formatting, as it is known as now), I figured there had to be a way to copy and paste just the formatting instead of the actual content.
After looking through the various buttons on different ribbons, I saw something called Format Painter. That sounded like exactly what I needed.
I didn’t really understand how to use it, so I just hovered my mouse over the button to see the tooltip, which was pretty useful.
In order to use the tool, you can select an area where you like the formatting, then click on the button and then click on a different section to apply the formatting to that section. I found that simply clicking, however, was not the best way to apply the formatting.
For some reason, if you do it this way, it doesn’t apply all the formatting settings to the section. For example, I selected the top paragraph, clicked the button and then just clicked in the middle of the third paragraph. All it did was remove the indent!
Instead, if, after clicking on the Format Painter button, I clicked and then dragged to select the entire paragraph, it worked as desired.
You can obviously select more than one paragraph to apply the formatting in multiple places. In addition, they have an option whereby you can double-click on the Format Painter button and then apply the formatting to multiple sections throughout the document. This is useful if the areas you want to apply the formatting to are not contiguous.
It’s worth noting that if you want to only copy text formatting, don’t select the entire paragraph. If you do want to copy the text and paragraph formatting, then select the entire paragraph, including the paragraph mark.
In addition to text, Format Painter works well on certain types of graphics or drawings. One good example is shapes. If you go to the Insert tab and then click on Shapes, you can add all kinds of shapes to your document. You can then format them to look completely different than the default look and feel.
For example, I added a star shape and then changed the line width, colors, added text, shadow, reflection, etc. The one on the right is the default star. If I want to easily make the second star look like the first one, all I have to do is click on the left star, then click on Format Painter and then click on the right star and voila!
Except for the text I added and the size of the star, everything else got copied over. Pretty convenient if you need to apply the same formatting across a very large Word document or even multiple Word documents. I tested this with multiple instances of Word running and I was able to copy and paste the formatting across different documents too.
Overall, it’s a small feature when compared to all the other features Word has, but it saves a lot of time when it’s needed. Enjoy!
