您的移动性越强，无论您身在何处或使用哪种设备，访问您的文件就越重要。过去(Back)，您的电子文件都存在于您的计算机上，因此如果您不在计算机附近，您将无法访问您的文件。随着Dropbox(Dropbox)、亚马逊(Amazon)和谷歌(Google)等公司提供的高速互联网和云(cloud)存储服务的出现，这一切都发生了变化。
具有讽刺意味的是，过去一年的居家订单和转向远程工作也增加了对云存储的需求和渴望。许多学校和雇主已转向Microsoft 365来保持学生和员工之间的联系。对于文件存储，这意味着在学校或工作中采用OneDrive。
如果您是OneDrive的新用户，无论是在学校还是在工作，请继续阅读有关使用 Microsoft 云存储服务的一些提示。
1. 了解您的 OneDrive状态图标(Status Icons)
将文件保存到OneDrive时，您可以选择使您的文件仅在线或离线可用。OneDrive 文件按需(Files On-Demand)功能允许您访问已保存到云存储的所有内容，而无需下载每个文件的本地副本。相反，您会在文件管理器中看到您的文件以及指示每个文件是仅在线、本地可用还是始终可用的状态图标。
蓝色云图标表示该文件仅供在线使用。在您使用的设备上本地可用的文件旁边会出现一个圆圈中的绿色复选标记。
您选择始终(always )保留在设备上的文件将显示一个带有白色复选标记的实心绿色圆圈。
如果您在计算机或其他设备上打开仅在线文件，它将下载并在本地可用。本地可用意味着即使您没有 Internet 连接，也可以打开文件。(Being)要释放硬盘驱动器上的空间，请右键单击文件并选择释放空间(Free up space)。
2.如何按需打开文件
PC 用户可以按照以下步骤打开Files On-Demand。
- 选择系统托盘中的OneDrive图标。
- 选择帮助和设置(Help & Settings)。
- 选择设置(Settings)。
- 在“设置”选项卡上，选中“(Settings )使用时节省空间并下载文件(Save space and download files as you use them)”复选框。
Mac用户可以按照以下步骤打开 Files On-Demand ：
- 选择菜单栏中的OneDrive图标。
- 选择…更多(…More)按钮。
- 选择首选项(Preferences)。
- 选择打开文件点播(Turn on Files On-Demand)按钮。
3. 开启 PC 存储感知
Windows 10 用户可以额外选择打开Storage Sense，如果磁盘空间不足，它会自动将您在过去 30 天内未打开的任何 OneDrive 文件设置为仅在线。
您还可以将Storage Sense设置为每天、每周或每月运行，而不是仅在磁盘空间不足时运行。
4. 关于OneDrive 个人保管库(OneDrive Personal Vault)你应该知道的事情
虽然您保存到OneDrive云的所有文件都受到 Microsoft 的安全措施的保护，但OneDrive 个人保管库(OneDrive Personal Vault)为敏感文件提供了额外的保护层。
当您将文件保存到个人保管库时，您必须使用强身份验证或第二个身份验证步骤来访问它们。根据您的设备，可能是您的面部、指纹、PIN或通过短信或电子邮件发送给您的代码。
您的个人保管库中的文件始终处于加密状态，包括它们在您的保管库中以及在云和您的设备之间传输时。此外，您的保管库中的文件会被扫描病毒并监控可疑活动，包括勒索软件。
个人保管库(Personal Vault)显示为OneDrive中的一个文件夹。只需(Simply)保存到保险库即可获得所有额外安全性的好处。
注意(Note)：没有Microsoft 365订阅的用户在其个人保管库中仅限于三个文件。
5. 如何将文件上传到 OneDrive
如果你将OneDrive用于学校或工作，有多种方法可以将文件上传到你的OneDrive云。
使用浏览器上传文件
您始终可以在浏览器中访问OneDrive 。以下步骤适用于Chrome和Edge，如果您使用不同的浏览器，可能会略有不同。
- 登录(Sign)office.com 并选择页面左上角的应用启动器，然后选择OneDrive。
- 选择上传(Upload )>文件(Files)或文件夹(Folder)。
- 选择(Choose)要上传的文件或文件夹并选择它们。
- 选择打开(Open)或选择文件夹(Select Folder)。
使用桌面上传文件
如果您使用的是装有Windows 10的计算机，则已安装OneDrive 。只需(Simply)将文件和文件夹保存或移动到OneDrive文件夹，即可在所有设备上通过OneDrive访问它们。
如果您未登录OneDrive，请选择“开始(Start)”按钮，搜索OneDrive并启动应用程序。按照说明登录。
同样，Mac用户可以通过使用Finder将文件复制或移动到OneDrive文件夹或从应用程序将它们保存到OneDrive文件夹来自动将文件上传到(OneDrive)OneDrive 。
6. 在 OneDrive 中共享文件
使用OneDrive(OneDrive)共享文件再简单不过了。在您的计算机上，右键单击文件并选择共享(Share)。
选择要与谁共享文件，添加可选消息，然后选择“发送(Send)”按钮或选择复制链接或通过设备上的其他应用程序发送。
7. 恢复OneDrive中的文件(File)或文件夹(Folder)
OneDrive有一个回收站，您可以在其中恢复意外删除的文件或文件夹。
- 从浏览器的OneDrive中，选择(OneDrive)回收站(Recycle Bin)。
- 选择要恢复的文件。
- 选择恢复(Restore)按钮。
8. 如何在OneDrive(Your OneDrive)文件中设置过期日期(Expiration Dates)和密码(Passwords)
虽然此功能尚不适用于免费帐户，但一些Microsoft 365用户可以选择在OneDrive中的文件上设置到期日期和密码。如果已在OneDrive 管理中心(OneDrive Admin Center)启用此功能，请执行以下操作。
注意(Note)：这仅在匿名共享链接时有效，而(not)在您选择与特定人员共享时无效。
- 在 Web 浏览器中，选择要共享的文件或文件夹。
- 选择共享(share)。
- 在链接设置中(link settings)，选择您希望对文件的访问权限何时到期。
- 如果需要，请添加密码。(password)
- 选择应用(Apply)按钮。
充分利用OneDrive (Out)for(OneDrive) School或Work(School)
上面的提示只是简单介绍了OneDrive用于学校或工作的用途。了解如何解决同步问题(sync issues)，使用符号链接(symbolic links)将您计算机上的任何文件夹与OneDrive同步，或者，如果您感觉很咸，请完全禁用 OneDrive(disable OneDrive)。
OneDrive for School or Work: 8 Tips for Beginners
The more mobile you are, the more important іt is to have access to your files no matter where you are оr whіch devicе you’re using. Back in the old days, your electronic files all lived on уоur computer, so if you weren’t neаr your computer, you couldn’t access your files. That all changed with the advent of high-speed internet and cloud storage services offered by companies like Dropbox, Amazon, and Google.
Ironically, the past year’s stay-at-home orders and pivot to remote working have also increased the need and desire for cloud storage. Many schools and employers have turned to Microsoft 365 to keep students and workers connected. For file storage, that has meant the adoption of OneDrive for school or work.
If you’re a new OneDrive user, either for school or work, keep reading for a few tips for using Microsoft’s cloud storage service.
1. Understand Your OneDrive Status Icons
When saving files to OneDrive, you can choose to make your file available online-only or offline. The OneDrive Files On-Demand feature allows you to access everything you’ve saved to your cloud storage without downloading a local copy of every file. Instead, you’ll see your files listed in your file manager along with status icons indicating whether each file is online-only, locally available, or always available.
A blue cloud icon indicates that the file is online-only. A green checkmark in a circle appears by files that are locally available on the device you’re using.
Files you have opted to always keep on your device will display a solid green circle with a white checkmark.
If you open an online-only file on your computer or another device, it will download and become locally available. Being locally available means you can open the file even if you don’t have an internet connection. To free up space on your hard drive, right-click the file and select Free up space.
2. How to Turn on Files On-Demand
PC users can follow these steps to turn on Files On-Demand.
- Select the OneDrive icon in the system tray.
- Select Help & Settings.
- Select Settings.
- On the Settings tab, check the box for “Save space and download files as you use them.”
Mac users can turn on Files On-Demand by following these steps:
- Select the OneDrive icon in the menu bar.
- Select the …More button.
- Select Preferences.
- Select the Turn on Files On-Demand button.
3. Turn on Storage Sense for PCs
Windows 10 users have the extra option of turning on Storage Sense, which automatically sets any OneDrive files you haven’t opened in the last 30 days to online-only if you’re running low on disk space.
You can also set Storage Sense to run every day, week, or month instead of only when you’re getting low on disk space.
4. What you Should Know About the OneDrive Personal Vault
While all the files you save to the OneDrive cloud are protected by Microsoft’s security measures, the OneDrive Personal Vault offers an extra layer of protection for sensitive files.
When you save files to your personal vault, you must use strong authentication or a second identity-verification step to access them. Depending on your device, that could be your face, your fingerprint, a PIN, or a code sent to you by text or email.
The files in your Personal Vault are encrypted at all times, including when they’re in your vault and when they’re traveling between the cloud and your device. Moreover, the files in your vault are scanned for viruses and monitored for suspicious activity, including ransomware.
The Personal Vault appears as a folder within your OneDrive. Simply save to the vault to get the benefits of all that extra security.
Note: Users without a Microsoft 365 subscription are limited to three files in their Personal Vault.
5. How to Upload Files to OneDrive
If you’re using OneDrive for school or work, there are multiple ways to upload files to your OneDrive cloud.
Upload Files Using Your Browser
You can always access OneDrive in a browser. The steps below work for Chrome and Edge and may slightly differ if you’re using a different browser.
- Sign into office.com and select the app launcher in the top-left corner of the page and select OneDrive.
- Select Upload > Files or Folder.
- Choose which files or folder you want to upload and select them.
- Select Open or Select Folder.
Upload Files Using Your Desktop
If you’re using a computer with Windows 10, OneDrive is already installed. Simply save or move your files and folders to the OneDrive folder to make them accessible on all your devices via OneDrive.
If you’re not signed into OneDrive, select the Start button, search for OneDrive, and launch the app. Follow the instructions to sign in.
Similarly, Mac users can automatically upload files to OneDrive by copying or moving them to the OneDrive folder using the Finder or by saving them to the OneDrive folder from an app.
6. Sharing Files in OneDrive
Sharing files couldn’t be easier with OneDrive. On your computer, right-click on the file and select Share.
Choose who you want to share your file with, add an optional message, and then either select the Send button or choose to copy the link or send via another app on your device.
7. Restore a File or Folder in OneDrive
OneDrive has a recycle bin where you may be able to restore a file or folder you accidentally deleted.
- From OneDrive in your browser, select the Recycle Bin.
- Select the file you want to restore.
- Select the Restore button.
8. How to Put Expiration Dates and Passwords on Your OneDrive Files
While this feature isn’t available for free accounts yet, some Microsoft 365 users have the option to put expiration dates and passwords on their files in OneDrive. If this feature has been enabled in the OneDrive Admin Center, here’s what to do.
Note: This only works when sharing a link anonymously and not when you choose to share with specific people.
- In a web browser, select a file or folder you want to share.
- Select share.
- In link settings, choose when you want access to the file to expire.
- Add a password if you want.
- Select the Apply button.
Get More Out of OneDrive for School or Work
The tips above just scratch the surface of what you can do with OneDrive for school or work. Learn how to solve sync issues, use symbolic links to sync any folder on your computer with OneDrive, or, if you’re feeling salty, disable OneDrive completely.
