“我的电子邮件去哪儿了？它就这样消失了。” 令人震惊的是，在我的职业生涯中，我听到过多少次这句话。但并不像有多少人没有意识到他们可以在Outlook中轻松搜索特定电子邮件那样令人震惊。
阅读有关如何按日期、发件人、关键字等搜索Outlook 电子邮件(Outlook email)的指南后，您也可以在Outlook中找到任何电子邮件。我们将为您提供您可以处理的所有Outlook 电子邮件(Outlook email)搜索提示。
您的电子邮件是否已编入索引？(Are Your Emails Indexed?)
为了获得最佳的电子邮件搜索结果，让我们确保Outlook已将所有内容编入索引。
什么是索引？就像(Just)一本书的索引列出了所有主题以及在哪里可以找到它们一样，Outlook索引创建了一个类似的数据库。程序搜索数据库比搜索一堆自由格式的文本(freeform text)更容易。
- 将光标置于搜索当前邮箱(Search Current Mailbox )字段，也称为即时搜索框(Instant Search box)。这将打开搜索工具(Search tools )栏。
- 单击Search Tools按钮，然后单击Indexing Status。将打开一个小窗口，显示还有多少电子邮件要编入索引。
如果要索引的项目数不为零，请等待几分钟。这将确保搜索尽可能完整。
索引确实需要一些资源。如果您发现它使Outlook或您的计算机速度过慢，您可以关闭索引以获得更好的计算机性能(computer performance)。
永久添加搜索选项卡(Permanently Add Search Tab)
如果我们无需每次都点击搜索栏就可以轻松进入(search bar)搜索标签，那不是很好吗？(search tab)让我们这样做。
- 在选项窗口中，单击自定义功能区(Customize Ribbon)。
- 在Customize Ribbon 窗格(Customize Ribbon pane)中，单击Choose commands from:下的下拉菜单，然后选择Tool Tabs。
- 查找搜索工具(Search Tools)并选择它。然后单击Add>> 按钮。
- 搜索工具将出现在主选项卡(Main Tabs)区域。使用该区域旁边的向上和向下箭头来确定它将出现在功能区中的哪个位置，或将其留在原处。然后单击确定(OK)以提交更改。
- 查找“搜索工具(Search Tools )”选项卡。现在我们可以随时轻松访问所有搜索工具。
设置搜索范围(Set The Scope Of The Search)
在搜索工具选项卡(Search Tools tab)中，我们可以轻松设置搜索范围。在左侧，我们将看到我们可以将范围设置为All Mailboxes、Current Mailbox、Current Folder、Subfolders或All Outlook Items。
所有邮箱(All Mailboxes)- 如果我们在Outlook中有共享邮箱或其他帐户，请选择此范围。有些人可能在Outlook(Outlook)中同时拥有工作和个人电子邮件帐户。
当前邮箱(Current Mailbox)- 选择此范围以将搜索保留在一个邮箱中。确保在Outlook的左窗格中选择了邮箱。
当前文件夹(Current Folder)- 此范围将搜索限制在Outlook左窗格中当前选择的文件夹。
子文件夹(Subfolders)- 这将范围限制为在左窗格中选择的任何文件夹下的文件夹。
所有 Outlook 项目(All Outlook Items)- 最开放的范围会将搜索应用于所有电子邮件、联系人、日历项目和任务。由于数据量大，在此范围内的搜索可能会很慢并且会产生不必要的结果。谨慎使用此范围。
Outlook 中的搜索运算符(Search Operators In Outlook)
使用搜索运算符可以使搜索结果更加具体。
要查找特定短语，请在搜索短语(search phrase)周围加上双引号。
示例：“ TPS 报告”
要查找其中必须包含两个或多个单词但不一定彼此相邻或按书写顺序排列的项目，请使用AND运算符。
示例：工作和(AND )周末
要查找包含关键字的项目并排除包含不同关键字的项目，请使用NOT运算符。
示例：星期六不太(NOT )好
寻找可以包含一个词或另一个词的东西？试试OR运算符。
示例：长颈鹿OR产品
所有这些运算符都可以组合起来，使搜索变得像我们想要的那样具体。我们可以有一些复杂的东西，比如“ TPS 报告(TPS report)”和周末(” AND weekend)或长颈鹿不太(NOT)好。
按关键字搜索 Outlook(Search Outlook By Keyword)
最简单的搜索Outlook 电子邮件(Outlook email)是关键字搜索(keyword search)。最简单的方法是在收件箱顶部的即时搜索字段中完成。(Instant Search)
- (Set)在“即时搜索”字段(Instant Search field)旁边的下拉框中或“搜索”选项卡中(Search tab)设置范围。
- 在搜索字段(search field)中输入关键字或单词，然后点击Enter键。此处可以使用搜索运算符来帮助使搜索更加具体。
按发件人搜索 Outlook(Search Outlook By Sender)
按发件人搜索 Outlook 电子邮件：
- 转到“搜索”选项卡，然后单击(Search tab and click)“发件人(From )”按钮。
- 那将进入
来自：“发件人姓名”
在即时搜索字段中(Instant Search field)。
- (Remove Sender Name)从双引号之间删除发件人姓名，然后输入我们正在寻找的人的姓名。我们也可以直接在Instant Search(Instant Search)中输入整个术语。点击Enter键进行搜索。
按主题搜索 Outlook(Search Outlook By Subject)
按主题搜索Outlook 电子邮件(Outlook email)：
- 这使
主题：“关键词”
在即时搜索字段中(Instant Search field)。
- 用我们正在寻找的主题替换关键字。整个短语也可以输入即时搜索(Instant Search)。点击Enter键进行搜索。
按日期搜索 Outlook(Search Outlook By Date)
按日期搜索 Outlook 电子邮件：
- 在“搜索”选项卡中，单击“本周”(This Week)。它将显示选项；今天(Today)，昨天，本周(Week)，上周(Week)，本月(Month)，上个月(Month)，今年，去年。
我们还可以使用带有日历日期（
received:dd/mm/yyyy
day name
received:tuesday
day name
Outlook
Tuesday
Tuesdays
在 Outlook 中搜索带有附件的项目(Search Outlook For Items With Attachments)
按附件搜索Outlook 电子邮件：(Outlook email)
- 在“搜索”选项卡下，单击“有附件(Has Attachments)” 。
- 那将进入
附件：是的
在即时搜索字段中(Instant Search field)。这应该与另一种类型的搜索相结合以缩小范围。点击Enter进行搜索。
我们也可以输入
hasattachments:no
按类别搜索 Outlook(Search Outlook By Category)
使用分类工具(Category tool)来组织电子邮件没有得到充分利用。
- 我们可以使用搜索选项卡下的分类(Categorized )按钮按类别搜索。
- 它会进入
类别：=“颜色类别”
在即时搜索字段中(Instant Search field)。按Enter进行搜索。
这也可以手动输入。只需(Just)更改颜色以适合类别。例如，要搜索红色类别，我们输入
category:=”Red Category”
category:=”Blue Category”
按收件人搜索 Outlook 电子邮件(Search Outlook Email By Recipient)
这是根据发送给谁来搜索电子邮件的方法。
- 单击“发送至”(Sent To )按钮将向我们显示选项；发送(Sent)给：我或抄送(Me or CC)：我，不是直接发送(Sent Directly)给我，而是发送(Sent)给另一个收件人(Recipient)。
- 如果我们选择发送(Sent)给另一个收件人(Recipient)，我们需要编辑搜索栏中(search bar)的文本。它看起来像
收件人：“收件人(Recipient)姓名”
.
- 删除(Delete)收件人姓名部分(Recipient Name part)并输入我们要查找的姓名。按(Hit) Enter进行搜索。
按已读或未读搜索(Search By Read Or Not Read)
您可以按已读或未读来搜索Outlook电子邮件。(Outlook)
- 单击“搜索”选项卡中的“(Search tab)未读(Unread)”按钮将找到所有尚未阅读的电子邮件。
- 它进入
已读：否
在搜索栏中(search bar)。按Enter进行搜索。
- 要查找已阅读的电子邮件，请将其更改为
已读：是的
并按Enter进行搜索。
按标记搜索(Search By Flagged)
使用标志来标记重要的电子邮件有助于掌握最新信息。
- 要查找已标记的电子邮件，请单击“搜索”选项卡中的“已标记(Flagged )”按钮。
- 它会搜索
followupflag: 后续标志
. 其他选项是后续标志：未标记
和后续标志：已完成
. 点击Enter进行搜索。
按重要性搜索(Search By Importance)
(See)在Outlook中仅(Outlook)查看重要的电子邮件，如下所示。
- 在“搜索”选项卡(Search tab)中的标记按钮下，有“重要(Important)”按钮。单击该按钮将返回任何标记为重要的项目。
- 搜索查询(search query)看起来像
重要性：高
. 我们也可以将高变低或正常。单击(Click)放大镜(magnifying glass)或按Enter进行搜索。
组合搜索选项(Combining Search Options)
可以组合上述所有搜索选项。例如，如果我们要查找重要且已标记的项目，我们可以输入
importance:high followupflag:followup
search bar
这可以输入或直接点击重要按钮(Important button)，然后点击标记按钮(Flagged button)。
更多搜索选项(More Search Options)
单击“搜索”选项卡中的“(Search tab)更多”(More)按钮，我们将看到 20 多种搜索方式。
大多数情况下，它会在搜索栏(search bar)下方放置一个下拉菜单，其中包含特定搜索类型(search type)支持的选项。
更多添加-drop-down.png(more-added-drop-down.png)
高级搜索选项(Advanced Search Options)
我们可以访问超过一百种不同的搜索选项，远远超出我们所涵盖的范围。我们可能永远不会使用它，但很高兴知道它就在这里。
- 单击搜索工具(Search Tools )，然后单击高级查找(Advanced Find)。
- 高级查找(Advanced Find)窗口将打开 。
花点时间看看这里。可以做多少事情是压倒性的。我们可以根据任何Outlook 项目(Outlook item)的任何字段进行搜索。我们可以搜索数百种不同的东西。
Outlook 搜索的力量(The Power Of Outlook Search)
您是否对Outlook(Outlook)的搜索功能的广泛和强大感到惊讶？你(Did)知道这一切皆有可能吗？大多数人可能从未使用过Outlook(Outlook)可以做的所有事情的十分之一。以此为跳板，了解Outlook还能为您做什么。
您可以为电子邮件任务创建自己的Outlook快捷方式。设置(Set)Outlook规则以将电子邮件组织到文件夹中。甚至安排在特定时间发送电子邮件(schedule an email to be sent at a specific time)！让Outlook只阅读电子邮件有点像使用法拉利(Ferrari)去买杂货。
Search Outlook Email by Sender, Date, Keyword, Size and More
“Where’d my email go? It just disappeared.” It’s shocking how many times I’ve heard this over my сareer. But not as shocking as how many people who don’t realize that they can easily search for a specific email in Outlook.
After reading this guide on how to search Outlook email by date, sender, keyword, and more, you’ll be able to find any email in Outlook too. We’re going to give you all the Outlook email search tips you can handle.
Are Your Emails Indexed?
For the best email search results, let’s make sure Outlook has indexed everything.
What’s indexing? Just like the index of a book has all the topics listed and where to find them, Outlook indexing creates a database like that. It’s easier for programs to search through a database than a bunch of freeform text.
- Put the cursor in the Search Current Mailbox field, also known as the Instant Search box. This will bring up the Search tools bar.
- Click on the Search Tools button and then on Indexing Status. A small window will open showing how many emails are left to be indexed.
If the number of items to be indexed is anything but zero, give it a few minutes. That will ensure that the search is as complete as possible.
Indexing does take some resources. If you find that it slows down Outlook or your computer too much, you can turn off indexing to get better computer performance.
Permanently Add Search Tab
Wouldn’t it be great if we could easily get into the search tab without having to click in the search bar every time? Let’s do that.
- Click on Options on the left side, about halfway down.
- In the Options window, click on Customize Ribbon.
- In the Customize Ribbon pane, click on the dropdown menu under Choose commands from: and select Tool Tabs.
- Look for Search Tools and select it. Then click on the Add>> button.
- Search Tools will appear in the Main Tabs area. Use the up and down arrows beside this area to determine where it will appear in the ribbon, or leave it where it is. Then click OK to commit the change.
- Look for the Search Tools tab. Now we can access all the search tools easily anytime.
Set The Scope Of The Search
In the Search Tools tab, we can easily set the scope of the search. On the left side, we’ll see that we can set the scope to All Mailboxes, Current Mailbox, Current Folder, Subfolders, or All Outlook Items.
All Mailboxes – choose this scope if we have shared mailboxes or other accounts in Outlook. Some people may have both their work and personal email accounts in Outlook.
Current Mailbox – choose this scope to keep the search within just the one mailbox. Ensure that the mailbox is selected in the left pane of Outlook.
Current Folder – this scope will limit the search to the folder that is currently selected in the left pane of Outlook.
Subfolders – this limits the scope to the folders under whatever folder is selected in the left pane.
All Outlook Items – The most open scope will apply the search to all emails, contacts, calendar items, and tasks. Because of the large amount of data, searches on this scope can be slow and yield unnecessary results. Use this scope sparingly.
Search Operators In Outlook
Search results can be made more specific by using search operators.
To find a specific phrase, put double quote marks around the search phrase.
Example: “TPS report”
To find items that must have two or more words in it, but not necessarily right next to each other or in the order written, use the AND operator.
Example: work AND weekend
To find items containing a keyword and exclude items that contain a different keyword, use the NOT operator.
Example: saturday NOT great
Looking for something that could have one word or another? Try the OR operator.
Example: giraffe OR product
All these operators can be combined to make the search as specific as we’d like. We could have something as complex as “TPS report” AND weekend OR giraffe NOT great.
Search Outlook By Keyword
The easiest search Outlook email is the keyword search. It’s most simply done from the Instant Search field at the top of our inbox.
- Set the scope in the drop-down box next to the Instant Search field, or in the Search tab.
- Type the keyword, or words, into the search field and tap the Enter key. The search operators can be used here to help make the search more specific.
Search Outlook By Sender
To search Outlook email by sender:
- Go to the Search tab and click on the From button.
- That will enter <pre>from:”Sender Name”</pre> in the Instant Search field.
- Remove Sender Name from between the double-quotes and type in the name of the person we’re looking for. We can also just type the whole term directly into the Instant Search. Tap the Enter key to search.
Search Outlook By Subject
To search Outlook email by subject:
- Under the Search tab, click on Subject.
- This puts <pre>subject:”keywords”</pre> in the Instant Search field.
- Replace keywords with the subject we’re looking for. The whole phrase can be typed into Instant Search too. Tap the Enter key to search.
Search Outlook By Date
To search Outlook emails by date:
- In the Search tab, click on This Week. It will show the options; Today, Yesterday, This Week, Last Week, This Month, Last Month, This Year, Last Year.
- Whatever is selected it will be entered in the Instant Search field like; <pre>received:today, received:yesterday, received:this week, received:last week, received:this month, received:last month, received:this year, received:last year</pre> Hit the Enter key to search.
We can also use the received: operator with calendar dates (<pre>received:dd/mm/yyyy</pre>) or day names (<pre>received:tuesday</pre>). When a day name is used, Outlook will search only on the most recent of that day. So just this past Tuesday, not all the Tuesdays ever.
Search Outlook For Items With Attachments
To search Outlook email by attachments:
- Under the Search tab, click on Has Attachments.
- That will enter <pre>hasttachments:yes</pre> in the Instant Search field. This should be combined with another type of search to narrow the field. Tap Enter to search.
We could also type <pre>hasattachments:no</pre> to exclude results that have attachments from the results.
Search Outlook By Category
Using the Category tool to organize emails is under-utilized.
- We can search by category using the Categorized button under the search tab.
- It will enter <pre>category:=”Color Category”</pre> in the Instant Search field. Press Enter to search.
This can also be typed in manually. Just change the color to suit the category. For example, to search the red category, we’d type <pre>category:=”Red Category”</pre>. For blue, we’d type <pre>category:=”Blue Category”</pre> and so on.
Search Outlook Email By Recipient
This is the way to search for emails based on who they were sent to.
- Clicking on the Sent To button will show us the options; Sent To: Me or CC: Me, Not Sent Directly to Me, and Sent to Another Recipient.
- If we choose Sent to Another Recipient, we’ll need to edit the text in the search bar. It will look like <pre>to:”Recipient Name”</pre>.
- Delete the Recipient Name part and enter the name we’re looking for. Hit Enter to search.
Search By Read Or Not Read
You can search Outlook emails by whether they’ve been read or unread.
- Clicking on the Unread button in the Search tab will find all emails that haven’t been read yet.
- It enters <pre>isread:no</pre> in the search bar. Press Enter to search.
- To find email that has been read change it to <pre>isread:yes</pre> and press Enter to search.
Search By Flagged
Using flags to mark important emails helps stay on top of things.
- To find emails that are flagged, click on the Flagged button in the Search tab.
- It will search with <pre>followupflag:followup flag</pre>. Other options are <pre>followupflag:unflagged</pre> and <pre>followupflag:completed</pre>. Tap Enter to search.
Search By Importance
See only important emails in Outlook as follows.
- Under the flagged button in the Search tab, there’s the Important button. Clicking on that will return any items that are marked important.
- The search query looks like <pre>importance:high</pre>. We can change high to be low or normal as well. Click on the magnifying glass or hit Enter to search.
Combining Search Options
All of the above search options can be combined. For example, if we’re looking for items that are important and flagged, we can enter <pre>importance:high followupflag:followup</pre> flag in the search bar.
This could either be typed in or just click on the Important button and then the Flagged button.
More Search Options
Click on the More button in the Search tab and we’ll see over 20 more ways to search.
Mostly, it will put a drop-down menu under the search bar with the options that the specific search type supports.
more-added-drop-down.png
Advanced Search Options
We can access well over a hundred different search options going far beyond what we’ve covered. We might never use this, but it’s good to know it’s here.
- Click on Search Tools then Advanced Find.
- The Advanced Find window will open.
Take some time and look around here. It’s overwhelming how much can be done. We can search based on any field of any Outlook item. There are a few hundred different things we can search on.
The Power Of Outlook Search
Aren’t you amazed at how extensive and powerful Outlook’s search capabilities are? Did you even know that was all possible? Most people probably never use a tenth of all the things that Outlook can do. Use this as a springboard into learning what else Outlook can do for you.
You can create your own Outlook shortcuts for email tasks. Set up Outlook rules to organize email into folders. Or even schedule an email to be sent at a specific time! Having Outlook just read emails is a bit like using a Ferrari to get groceries.
