Google Docs聊天是与团队协作处理文档的非常有效的工具。它为编辑提供了对编辑进行标记和评论的能力，它让团队可以讨论
文件的正确措辞，它可以让员工填写表格(filling out forms)提出他们的经理可以回答的问题。
只有在使用文档的人了解评论系统的工作原理时， Google Docs聊天的所有这些伟大用途才能很好地发挥作用。
在本文中，您将了解Google 文档(Google Docs)中提供的所有评论和协作功能。
Google 文档评论的工作原理
在Google Docs中，您不只是盲目地在文档上进行协作。您实际上可以看到多个用户实时访问文档。
这样做的方式是，每当其他人访问该文档时，您都会看到他们的Google帐户图标出现在Google Docs窗口的顶部。
当其他用户将鼠标光标放在文档中时，您会看到他们的Google 帐户(Google Account)名称会暂时出现在光标上方。
这对于查看团队中其他成员正在处理的文档的哪些区域很有用。这有助于避免在同一文档中进行冲突编辑。
如果您确实看到有人错误地编辑了文档的某个部分，或者做出了您不同意的更改，您可以直接向该人添加评论。
在文档顶部的用户图标右侧，您会看到一个在白色圆圈内说话的人的图标。当您选择此项时，它会打开一个一般评论区。
只需输入您的评论，然后按Enter。当前正在查看文档的每个人都将能够在一般评论区看到所有评论。
您可以通过此图标顶部的红点了解何时有人更新了评论区的新评论。
随着每个人的回复，新评论会出现在评论线程中的前一个评论下方。
或者在评论框中按名字右边的X ，或者选择评论图标使评论窗口再次消失。(X)
创建新的 Google 文档聊天
要创建新的Google Docs聊天，只需突出显示(Google Docs)Google Docs文档中的任何文本。执行此操作时，您会看到该突出显示的文本右侧出现一个小注释图标。
当您将鼠标悬停在该图标上时，您会看到“添加评论”文本。
当您选择此图标时，它将打开一个评论窗口，您可以在其中分享您对文档中突出显示的文本的看法。
写完评论后，只需选择“评论(Comment)”按钮，您就会看到评论框变为永久评论。
有一些选项伴随着这样的评论。
管理评论
当您选择评论右侧的三个点时，您会看到三个选项。
- 编辑(Edit)：对您的评论进行任何更新，或者如果您愿意，可以添加回复。
- 删除(Delete)：从文档中删除注释及其突出显示。
- 指向此评论(Link to this comment)的链接：获取一个URL链接，如果您希望他们看到此特定评论，您可以与他们分享该链接。
评论链接对于帮助人们找到准确的评论非常有效，尤其是在包含大量评论的文档中。
您可以将链接粘贴到 IM 聊天、移动SMS或电子邮件中。
当收件人选择链接时，它会将他们直接带到插入评论的文档。他们可以回复评论，或选择解决(Resolve)。
解决评论会使其从评论线程中消失。看起来好像评论被删除了，但实际上它只是从右边距隐藏。
如果要查看已发布到文档的所有评论，只需选择文档右上角的黑色评论图标即可。
这会向您显示发布到文档的所有评论以及有关评论的所有以下信息。
- 发表评论的日期(Date)和时间
- 对评论的所有回复
- 发表评论时选择的任何文档文本
- 重新打开已解决评论的链接
- 回复评论的链接
选择评论(Comment)以将新评论添加到评论线程。选择通知(Notifications)以更改电子邮件设置，以便您仅在有人回复您的评论时收到通知，或者根本不收到通知。
编辑和解决编辑
Google Docs聊天对于在不实际制作文档的情况下对文档提出编辑建议特别有用。
默认情况下，Google Docs允许您对文档进行编辑，并且编辑会立即生效。要将编辑模式切换为仅建议的更改，请选择文档右上角“编辑(Editing)”字词右侧的下拉箭头。
从下拉列表中选择建议。(Suggesting)
当您对文档进行编辑时，文档中的文本会被划掉，替换文本旁边会显示。每次编辑都会在右侧打开一个新评论，其中包含所做编辑的描述。
此功能的目的是使最终编辑或原始作者可以通过选择该编辑评论的复选标记来完成编辑并单独接受更改。
但是，如果您不想单独解决评论，有一个有用的技巧可以一次性解决所有评论。
为此，请选择工具(Tools)菜单并选择查看建议的编辑(Review suggested edits)。
这将在文档的右上角打开一个小窗口。您可以选择向上或向下箭头以滚动浏览文档中的每个编辑注释。您可以选择接受(Accept)或拒绝(Reject)个别编辑。
如果您只想全部接受或拒绝，请选择接受(Accept)或拒绝(Reject)按钮 右侧的下拉箭头。
您可以选择全部接受(Accept All)以批准所有编辑。这将使用建议的编辑更新整个文档，并解决所有相关的评论。
详细了解如何解决 Google 文档中的评论(resolving comments in Google Docs)。
评论有助于协作
使用像Google Docs这样的基于云的文字处理器可以非常轻松 地协作处理文档。(collaborating on documents)
评论系统的设置方式使团队之间讨论文档更改变得方便和容易。一旦每个人都习惯了Google Docs聊天系统的工作方式，您就会发现您的团队在一起处理文档时效率要高得多。
How Google Docs Chat Helps You Collaborate on Documents
Google Docs chat is a very effective tool to collaborate on documents with teams. It proνides the ability for editorѕ to mark up and comment on edits, іt lets teams dіscuss the
proper wording of documents, and it lets employees filling out forms ask questions that their managers can answer.
All of these great uses for Google Docs chat only work well if the people using the document understand how the commenting system works.
In this article, you’ll learn about all of the commenting and collaboration features that are available inside of Google Docs.
How Google Docs Commenting Works
Inside Google Docs, you aren’t just blindly collaborating on documents. You can actually see multiple users accessing the document in real-time.
The way this works is that whenever other people access the document, you’ll see their Google account icon appear at the top of the Google Docs window.
As those other users place their mouse cursor inside the document, you’ll see their Google Account name momentarily appear above the cursor.
This is useful for seeing what areas of a document other members of your team are working on. This can help with avoiding making conflicting edits in the same document.
If you do see someone editing a section of a document incorrectly, or making changes that you disagree with, you can add a comment directly to that person.
To the right of the user icons at the top of the document, you’ll see an icon of a person talking inside of a white circle. When you select this, it opens a general comments area.
Just type your comment and press Enter. Everyone who is currently viewing the document will be able to see all comments in the general commenting area.
You know when someone has updated a new comment to the comment area by the red dot that appears on top of this icon.
As each person responds, the new comment appears below the previous one in the comment thread.
Either press the X on the right of the names in the commenting box, or select the commenting icon to make the commenting window disappear again.
Creating a New Google Docs Chat
To create a new Google Docs chat, just highlight any text in a Google Docs document. When you do this, you’ll see a small comment icon appear to the right of that highlighted text.
When you hover your mouse over that icon, you’ll see the text “Add a comment”.
When you select this icon, it’ll open up a comment window where you can share your thoughts about the text in the document that you’ve highlighted.
When you’re finished writing your comment, just select the Comment button and you’ll see the comment box change to a permanent comment.
There are some options that go along with comments like this.
Managing Comments
When you select the three dots to the right of a comment, you’ll see three options.
- Edit: Make any updates to your comment, or add a reply to it if you prefer.
- Delete: Remove the comment and its highlight from the document.
- Link to this comment: Get a URL link that you can share with people if you want them to see this specific comment.
Comment links are very effective for helping people find the exact comment, especially inside documents that have a large number of comments in it.
You can paste the link in an IM chat, a mobile SMS, or an email.
When the recipient selects the link, it’ll take them directly to the document where the comment was inserted. They can either reply to the comment, or select Resolve.
Resolving a comment makes it disappear from the comment thread. It appears as though the comment is deleted, but it’s actually only hidden from the right margin.
If you want to see all of the comments that have been posted to the document, just select the black comment icon at the upper right of the document.
This shows you all comments that were posted to the document along with all of the following information about the comment.
- Date and time the comment was posted
- All replies to the comment
- Any document text that was selected when the comment was made
- A link to reopen resolved comments
- A link to reply to the comments
Select Comment to add new comments to the comment thread. Select Notifications to change email settings so that you only receive notifications when someone replies to your comments, or no notifications at all.
Editing and Resolving Edits
Google Docs chat is especially useful for making editing suggestions to a document without actually making them.
By default, Google Docs lets you make edits to a document and the edits take effect immediately. To switch the editing mode to suggested changes only, select the dropdown arrow to the right of the Editing word at the top right of the document.
Select Suggesting from the dropdown list.
As you make edits to the document, text in the document is crossed out with the replacement text displayed next to it. Each edit opens a new comment to the right with a description of the edit that was made.
The purpose of this feature is so that a final editor or the original writer can go through the edits and accept the changes individually by selecting the checkmark for that editing comment.
However, if you don’t want to resolve comments individually, there’s a useful trick to resolve them all at once.
To do this, select the Tools menu and select Review suggested edits.
This will open a small window at the upper right of the document. You can select the up or down arrow to scroll through each of the edit comments in the document. You can select Accept or Reject the individual edits.
If you want to just accept or reject them all, select the dropdown arrow on the right side of the Accept or Reject button.
You can select Accept All to approve all edits. This will update the entire document using the suggested edits, and resolve all associated comments.
Learn more about resolving comments in Google Docs.
Commenting Helps With Collaboration
Using a cloud based word processor like Google Docs makes collaborating on documents very easy.
The commenting system is set up in a way that makes discussing document changes among a team convenient and easy. Once everyone gets used to how the Google Docs chat system works, you’ll find your team is much more efficient when working on documents together.
