您可能现在使用Microsoft Word，或者将来可能必须使用它。它很容易成为最流行的Windows文字处理器(word processor)，因此学习一些有用的Microsoft Word技巧并加以利用可以真正帮助您提高工作效率并加快工作速度。
无论(Regardless)您是Microsoft Word的新手还是已经使用了多年，我们都希望至少下面提到的一些技巧对您有用。
粘贴不格式化
如果您需要从其他地方复制某些内容，但又不想改变您当前在Word 文档(Word document)中使用的字体，请像往常一样复制它，然后press Ctrl+Shift+V. 这样做可以确保粘贴内容，但不会包含任何格式，例如文本颜色、大小和字体。
清除格式
如果要清除文档特定部分的格式，只需突出显示该区域(highlight that area)并单击清除格式(Clear Formatting )图标。该图标看起来像字母 A 旁边的小橡皮擦。
如果您想清除文档中所有内容的格式，请按Ctrl+A 突出显示文档中的所有内容，然后单击清除格式图标(formatting icon)。
快速突出显示文本区域
无需单击并拖动以突出显示Microsoft Word中的文本区域，而是单击一次以将文本光标放置在要突出显示的区域的开头，(click once to place the text cursor)按住 shift，(hold shift,)然后单击您要突出显示的区域的末尾想强调一下(click at the end of the area you’d like to highlight)。
快速替换多个错误
您(Have)是否刚刚完成了一份冗长的文档并注意到您在一个单词上犯了一个小错误，例如，写了地标(land mark)，而不是地标？您可以使用查找和替换在几秒钟内解决此问题。
首先，按Ctrl+F，查找和替换工具将打开。接下来(Next)，单击 替换( Replace)，然后键入要替换的单词或短语(type in the word or phrase you want to replace)。之后，键入您希望将其替换为的内容(type the contents you’d like it be replaced by)。
快速复制和创建列表
假设您需要浏览文档并挑选某些单词/短语并从中创建一个列表。
每次看到一个单词时，不必来回将每个项目写入列表，您只需突出显示每个单词(highlight each word )并按CTRL + F3. 您可以多次执行此操作，直到找到每个单词/短语。
完成后，转到文档中您要创建列表的区域，然后按Ctrl + SHIFT + F3 to 粘贴您刚刚复制的所有突出显示的区域。此功能在 Word(Spike in Word)中称为Spike 。
作为最后一步，您可以突出显示内容并使用工具栏中的项目符号或编号工具将单词/短语转换为更有序的列表。
删除工具栏功能区
如果您想要无干扰的写作，您可以通过按Ctrl + F1删除位于文档顶部的工具栏功能区(toolbar ribbon)。如果您在任何时候需要它，您可以再次按Ctrl + F1将其重新显示。
一键删除单词
需要删除一大段文字？您可以按住CTRL 然后按BACKSPACE ，而不是按住退格键(backspace bar)。
这样做会在您每次按下退格键(backspace button)时删除一个单词，而不是只删除一个字符。同时按住退格键(backspace button)和ctrl 键(ctrl button)以闪电般的速度删除文本块。
使用“告诉我你想做什么”
如果您尝试在Microsoft Word上查找功能，但难以导航菜单或不记得快捷方式，请单击工具栏功能区(toolbar ribbon)顶部的“告诉我要做什么”( ‘Tell me what to do’ )快捷方式。
从这里，您可以输入您想要执行的操作，您将获得可以利用的上下文答案。例如，键入“创建表格”(create a table’) 将为您提供一些从Word 文档(Word document)中创建表格的选项。
这个工具是许多老派Word用户甚至可能不知道存在的东西，但它非常有用。
快速查找单词
如果您正在编辑Word 文档(Word document)但需要上下文，则可以使用智能查找工具(Smart Lookup tool)。只需突出显示一个单词(highlight a word)，右键单击(right click)并单击Smart Lookup。
这样做会打开一个小面板，其中包含与单词相关的信息。它节省了移动到浏览器和执行搜索的过程，但它与这样做一样强大。
禁用拼写和语法检查
首先，众所周知，您可以右键单击拼写错误的单词，然后单击“(error and click ‘)添加到词典(Add to Dictionary)”。如果您使用缩写词或虚构词，这很有用。您还可以完全关闭拼写和语法检查(grammar check)以删除那些讨厌的红线和绿线。
要在Word中仅对一个文档禁用拼写和语法检查，请单击(spelling and grammar check)文件(File)，然后单击选项(Options)，然后单击校对(Proofing)。然后，您必须勾选两个选项以隐藏您当前正在编写的文档中的拼写和语法错误(hiding spelling and grammar mistakes)。
创建您自己的自动更正设置(AutoCorrect Settings)
有一些你不能拼写(t spell)的单词吗? 或者，您是否经常写长词或短语？您可以使用自定义自动更正(AutoCorrect)设置让您的生活更轻松。
只需单击文件(File)，然后单击选项(Options)，然后单击校对(Proofing)。之后，单击自动更正选项(AutoCorrect Options)。然后，您可以添加自己的自定义词(add your own custom words)，然后添加您希望替换的更正。自定义自动更正(Custom AutoCorrect)是提高工作效率的绝佳方式。
您不仅可以使用它来调整任何常见的个人拼写错误，还可以使用它来将快速缩写转换为长单词或短语以节省时间。
更改页面颜色(Page Color)以便于查看(Easy Viewing)
将文本文档(text document)的颜色设为亮白色已成为通用标准。有时，这会对您的眼睛造成很大的压力。要将页面颜色(page color)更改为具有深黄色调的棕褐色，请单击“告诉我该怎么做”框( ‘tell me what to do’ box)，然后键入“更改页面颜色”(‘change page color’)。
在结果中，单击页面颜色(Page Color) ，您将有许多选项可供选择，包括棕褐色(Sepia)，这对眼睛来说要容易得多。
概括
您(Did)知道我们在本文中提到的任何Microsoft Word技巧吗？(Microsoft Word)如果没有，您认为哪些对您最有用？让我知道，并随时在下面的评论中分享您自己的Microsoft Word提示。享受！
12 Useful Microsoft Word Tips and Tricks
Chances are, you either use Microsoft Word now, or may have to υѕe it in the future. It’s eаsily the most popular word processor for Windows, so leаrning some useful Microsoft Word tips to take advantage of could really help to improve your productivity and speed uр your work.
Regardless of whether you’re new to Microsoft Word or have been using it for years, we hope that at least some of the tips mentioned below will be useful for you.
Paste Without Formatting
If you need to copy something from elsewhere but don’t want the font to change from what you’re currently using in your Word document, copy it like usual, but then press Ctrl+Shift+V. Doing this will ensure that the contents get pasted but any formatting, such as text color, size, and font, will not be included.
Clear Formatting
If you want to clear the formatting of a specific part of your document, simply highlight that area and click the Clear Formatting icon. The icon will look like a small eraser next to the letter A.
If you would like to clear the formatting on everything in your document, press Ctrl+A to highlight everything in the document and then click the clear formatting icon.
Highlight an Area Of Text Quickly
Instead of clicking and dragging to highlight an area of text in Microsoft Word, you can instead click once to place the text cursor at the start of the area you’d like to highlight, hold shift, then click at the end of the area you’d like to highlight.
Quickly Replace Multiple Mistakes
Have you just finished a lengthy document and just noticed you made a small mistake for a word, for example, writing land mark, instead of landmark? You can fix this within a few seconds by using find and replace.
First, press Ctrl+F and the find and replace tool will open. Next, click on Replace, then type in the word or phrase you want to replace. After, type the contents you’d like it be replaced by.
Quickly Copy And Create Lists
Let’s say you need to go through a document and pick out certain words/phrases and create a list from them.
Instead of going back and forth, writing each item onto the list each time you see a word, you can simply highlight each word and press CTRL + F3. You can do this multiple times until you have found each word/phrase.
Once you are finished, go to the area in the document you’d like the list to be created and press Ctrl + SHIFT + F3 to paste all of the highlighted areas you’ve just copied. This feature is known as Spike in Word.
As a final step, you can then highlight the contents and use the bullets or numbering tools in the toolbar to turn the words/phrases into a more ordered list.
Remove the Toolbar Ribbon
If you want distraction-free writing, you can remove the toolbar ribbon that sits at the top of your document by pressing Ctrl + F1. If you need it back at any point, you can press Ctrl + F1 again to bring it back into view.
Delete Words With One Key Press
Need to delete a big chunk of text? Instead of holding down the backspace bar, you can instead hold CTRL and then press BACKSPACE.
Doing this will delete one word each time you press the backspace button, instead of just one character. Hold down the backspace button and the ctrl button together to delete chunks of text at lightning speed.
Use ‘Tell Me What You Want to Do’
If you are trying to find a function on Microsoft Word but are struggling to navigate the menus or can’t remember the shortcut, click the ‘Tell me what to do’ shortcut at the top of the toolbar ribbon.
From here, you can type in the action you’d like to perform and you’ll get contextual answers to take advantage of. For example, typing ‘create a table’ will give you some options for creating a table from within your Word document.
This tool is something that many old school Word users may not even know exists, but it’s incredibly useful.
Quickly Lookup a Word
If you are editing a Word document but need context, you can use the Smart Lookup tool. Simply highlight a word, right click and click Smart Lookup.
Doing this will open a small panel that contains information relating to the word. It saves moving to your browser and performing a search, but it’s just as powerful as doing so.
Disable Spelling and Grammar Check
Firstly, it’s common knowledge that you can right click a word with a spelling error and click ‘Add to Dictionary’. This is useful if you are using abbreviations or fictional words. You can also turn off spelling and grammar check completely to remove those pesky red and green lines.
To disable spelling and grammar check in Word for only one document, click File, then Options, then click Proofing. You must then tick the two options for hiding spelling and grammar mistakes in the document you are currently writing in.
Create Your Own AutoCorrect Settings
Have some words that you just can’t spell right? Or, are there long words or phrases you write very often? You can use custom AutoCorrect settings to make your life far easier.
Simply click File, then Options, then click on Proofing. After that, click on AutoCorrect Options. You can then add your own custom words and then the correction you’d like it to be replaced with. Custom AutoCorrect can be an excellent way to increase your productivity.
Not only can you use it to adjust any common personal spelling mistakes, but you can use it to turn quick abbreviations into long words or phrases to save time.
Change the Page Color For Easy Viewing
It has become the universal standard for the color of a text document to be bright white. At times, this can become quite the strain on your eyes. To change the page color to sepia, which has a darker yellow hue, click on the ‘tell me what to do’ box, then type ‘change page color’.
In the results, click Page Color and you’ll have a number of options to choose from, including Sepia, which is far easier on the eyes.
Summary
Did you know any of the Microsoft Word tips we’ve mentioned in this article? If not, which ones do you think will be the most useful to you? Let me know, and feel free to share your own Microsoft Word tips in the comments below. Enjoy!
